BELFIELD CITY COUNCIL REGULAR MEETING Tuesday, September 13th, 2022 – 5:00 pm City Hall – 208 Main Street North Unapproved The meeting was called to order at 5:00 PM (MT) by Mayor, Jeff Iverson, Council Members Kyle Michels, Edward Braun, Roger Decker Attorney Fetch present, Brett Northrop, via phone. Members of the audience included James Baughman, City Employee, Cory Lee, Stark County Sherriff’s Department, Anette Steffen, All School Reunion, Diana Buckman, Resident. Move to accept the agenda will move New Business (D, E,F) under the Attorney’s Report (Braun/Michels) All in favor. Move to approve the Meeting August 9th, 2022, minutes with correction. (Michels/Braun) All in favor. The Council reviewed and approved the August 2022 financial statement. Discussion on funds 207, 631 and 632. Council requested a copy of the ordinance for 631 and 632 funds to bring back at the December Meeting to abide by or reject. (Michels/Braun) (Michels-Yes, Braun-Yes, Decker-Yes, Northrop-Yes, Iverson-Yes). The Council approved the following audit bills for August 2022 with additions. Discussion Attorney Fetch explained the Kubik, Bogner, Ridl & Selinger bill. Councilman Braun asked if JK bill included new valves and it does for extra supplies Starion Bond: Want a better understanding of this bill for next meeting. Councilman Decker explained his reimbursement. (Braun/Decker) (Michels-Yes, Braun-Yes, Decker-Yes, Northrop-Yes, Iverson-Yes). 3807- DREYDEN HUNCOVSKY, $441.97; 3808- DAKOTA WILKINSON, $575.95; 3809- BRUCE BAER, $277.05; 3810- DREYDEN HUNCOVSKY, $531.59; 3811- MARRIANN MROSS, $443.28; 3812- DAKOTA WILKINSON, $575.95; 62056- ARMOR INTERACTIVE, $1,043.77; 62057- BELFIELD AMBULANCE, $392.50; 62058- BELFIELD FIRE DEPARTMENT, $1,177.51; 62059- BELFIELD PARK DISTRICT, $4,881.01; 62060- BLUECROSS BLUESHIELD, $446.40; 62061- CENTURYLINK, $154.27; 62062- FORUM COMMUNICATIONS, $239.47; 62063- MDU, $5,401.56; 62064- NEWMAN OUTDOOR ADVERTISING, $510.00; 62065- PITNEY BOWES, $199.80; 62066- PURCHASE POWER, $201.00; 62067- ROUGHRIDER ELECTRIC, $30.00; 62068- SENIOR CITIZENS CENTER, $392.50; 62069- SOUTHWEST WATER AUTHORITY, $21,333.86; 62070- VERIZON WIRELESS, $402.96; 62071- BROSZ ENGINEERING, $18,892.50; 62072- CARDMEMBER SERVICES, $84.62; 62073- CONSOLIDATED, $556.72; 62074-CREATIVE ENERGY, $1,608.80; 62075- ENVIRONMENTAL SAFETY, INC., $2,394.00; 62076- JAMES OIL WELL SERVICE, $994.00; 62077- JK EXCAVATION, $19,350.00; 62078- KUBIK, BOGNER, RIDL & SELLINGER, $480.00; 62079- LINDE GAS & EQUIPMENT, $48.67; 62080- MACKOFF KELLOGG LAW FIRM, $2,500.00; 62081- MARTIN’S WELDING, $7,836.15; 62082- MENARDS, $349.98; 62083 MGM, $9,884.00; 62084- NAOMI URBAN, $629.16; 62085- NAPA, $818.29; 62086- DEPT. ENVIR. QUALITY, $251.58; 62087- OLD HWY. 10 AUTO SERV. $481.50; 62088- PUMP SYSTEMS, $750.00; 62089- RECORD KEEPERS, $4.00; 62091- ROGER DECKER, $41.36; 62092- SACKMAN ELECTRIC, $116.50; 62093- SOUTHWEST GRAIN, $578.90; 62094- STARION BOND, $36,565.00; 62095- STARK COUNTY AUDITOR, $17,750.00; 62096- TOTAL SAFETY, $316.50; 62097- VON GROSS CONST., $226.54; 61314E- VIVINT, $142.96; 61313E- REVTRAK, $281.53; 61311E- NDPERS, $150.00; 61316E- NDPERS, $150.00; 61306E- NDPERS, $3,599.61; 61307E- NDPERS, $1,257.09; 61312E- INTERNAL REVENUE SERVICE, $2,315.97; 61315E- INTERNAL REVENUE SERVICE, $2,667.53; 502255E- BIWEEKLY ACH, $5,783.75; 502260E- BIWEEKLY ACH, $5,751.43; TOTAL $189,504.08 Engineers Reports Interstate Engineering: Not present Brosz Engineering A. East Lift Station Project B. TAP Sidewalk Design C. Quiet zone is in the works Motion to accept Brosz Engineering Report (Decker/Braun) All in favor. Stark County Sheriff’s Report: Had 165 service calls in Belfield, nothing major Councilman Michels asked if the council could get the report of the man hours for the city of Belfield. Have had interaction in the community and have been present at events Mayor Iverson asked Stark County to visit with the kids who ride bikes around the school, so no one gets hurt. Motion to accept Stark County Sheriff’s Report (Braun/Decker) All in favor. Attorney’s Report A. Park Board Lease Agreement: Discussion Councilman Iverson feels the signed agreement is fine the way it is and want to leave as is until it expires in 2038. Will review if issues or when the term is up. Attorney Fetch feels it is fine as is. B. Interstate Engineering Review Update: Attorney still working on this. Auditor O’Brien gave Matt the attorney information Matt requested. C. Memorial Hall—Bryce Kephart: Discussion Attorney Fetch sent a stop work on the Memorial Hall letter. Attorney Fetch will send them a letter asking for the money back and not have them do any of the work. Auditor O’Brien was asked to send contractor’s license, insurance, etc. to the Attorney. D. Storage Agreement All School Reunion: Discussion Attorney Fetch to draft the contract and put in corrections and will renew automatically unless issues. The committee is to give a list of items to Connie. Items brought up from New Business D. Fund 900—Grants—Transfer: Discussion Motion to move the money from the 900 Grant Fund to the General Fund and close out this fund. (Braun/Decker) (Michels-Yes, Braun-Yes, Decker-Yes, Northrop-Yes, Iverson-Yes). E. Fund 209—Heart River Fund—Transfer: Discussion—Tabled until next meeting. F. Ordinance 383—Sales, Use and Gross Receipts Tax—Discussion—Tabled, Attorney Fetch will look into what surrounding cities do and give some options. Councilman Michels discussed looking into putting this money into a Betterment Fund, will create more sales tax. Motion to accept the Attorney’s Report (Braun/Decker) All in favor. Public Works Report Streets: Discussion i. Material will be hauled in October, $12,000.00 of remaining $15,000.00. Will be working on streets late October should only take about one day. Councilman Decker received quotes from Dryland and Hlebechuk’ s and recommends trying the Hlebechuk mix. ii. Water leak that was fixed on 3rd Ave. SW needs to be remove saturated material and replace with dry material. Water/Sewer: Discussion Getting a bid from JK Excavation for replace water line on 3rd St. NW. All is good with water tower. Working with Brosz Eng. with a couple of plans for more pressure on the South side of town. i. Procedures: Nothing reported ii. ND Rural Water—Ward was here and might have a couple leaks to look into. iii. Water pressure on South Side—Discussion—Jon is working on some options Completed most of the issues at the East Lift Station will reach out to Krebs for ideas to finish it. Equipment: Refuse/Inert Pile: Will be moving to winter hours starting October 1st. Open 1St and 3rd Saturday only MGM feels there is nothing significant that could make a difference on the south side New Business A. Future Event Permits: Discussion Create a procedural policy and have an action plan in place if permit is not followed that was approved for road closures for us to act upon, Streets will be blocked off by city maintenance employees only Councilman Braun wants to have a map attached to the application for them to red line the streets they want closed. B. Western Dakota Energy Association—Discussion—Tabled until next meeting Motion to table until we have more information. (Michels/Decker) (Michels-Yes, Braun-Yes, Decker-Yes, Northrop-Yes, Iverson-Yes). C. Great Plains Directory Service Membership—No G. Special Event Permit Application—Park Board—Trunk or Treat Motion to approve the special event application for the Trunk or Treat and the city guys will close the streets from intersection by Wally’s to Auditor’s office. Discussion on street closure (Michels/Decker) All in favor. Unfinished Business: A. Property Tax and Budget Hearing Motion to approve the budget with changes for 2023 (Braun/Decker) (Michels-Yes, Braun-Yes, Decker-Yes, Northrop-Yes, Iverson-Yes). B. Newman Sign Design—Discussion Motion to approve the Newman Sign design. (Michels/Braun) All in favor. C. BEK—Table not to pay until we get a better explanation of the bill. Committee Reports: Auditor’s Report: Motion to accept the Auditor’s report (Decker/Braun) All in favor. Personnel: Summer employees are done Economic Development: A. Searching grants, Belfield doesn’t qualify or timeframe is too short to put in for one now. B. Wondering about the grant writer if any word on this. Buildings: Met with Brad and Kevin A. Belfield Theater—Handicap buttons are operational now. B. City Shop— i. Hlebechuk Construction Job Proposal: Discussion Motion to move forward with Hlebechuk’ s Construction to clean up the lot North of the city shop. (Braun/Decker) (Michels-Yes, Braun-Yes, Decker-Yes, Northrop-Yes, Iverson-Yes). ii. Brennan Companies Quote for the work to be done at city buildings—Discussion Motion to move forward with the repairs at city shop, West city shop, Theater, Memorial Hall, and Fire/Ambulance buildings. (Braun/Decker) (Michels-Yes, Braun-Yes, Decker-Yes, Northrop-Yes, Iverson-Yes). C. Belfield Fire Hall/Ambulance—Discussion Recommended to move forward with the inspection Miscellaneous: Councilman Braun—Would like Connie to split the non-potable and potable water in the spreadsheet provided to the council. Being no further business, Councilman Braun made a motion for adjournment at 6:44 pm with the next regular city council meeting scheduled for Tuesday, October 11th, 2022, 5:00pm. (Braun/Michels) (Unanimous) ATTEST: ____________________ Jeff Iverson, Mayor ____________________ Connie O’Brien, Auditor (Sept. 28, 2022) 104967