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BELFIELD CITY COUNCIL REGULAR MEETING Tuesday August 10th, 2021-5 pm City Hall - 208 Main Street North Unapproved The meeting was called to order at 5:00 PM (MT) by Mayor, Marriann Mross, with Council Members Brett Northrop, Pamela Gross, Edward Braun, present.

BELFIELD CITY COUNCIL
REGULAR MEETING
Tuesday August 10th, 2021-5 pm
City Hall - 208 Main Street North
Unapproved
The meeting was called to order at 5:00 PM (MT) by Mayor, Marriann Mross, with Council Members Brett Northrop, Pamela Gross, Edward Braun, present. Bruce Baer absent. The City Attorney Sandra Kuntz called in at 5:13pm and called ended at 5:38pm.
Members of the audience included Kevin Anderson, City Employee, Eric Lothspeich, AE2S Engineering, Bob Procive, Jim Kadrmas, Charlie Hanons, and Loni Fleck, Interstate Engineering, Jon Brosz, Brosz Engineering, Eldon Mehrer, Stark County Sherriff Department, Linda Staudinger, Diane Buckman, Breanna Haspert, residents, and Mr. Tuttle non-resident.
Move to approve the agenda.
(Braun/Gross) All in favor.
Move to approve the July 13th, 2021, minutes.
(Northrop/Braun) All in favor.
Move to approve the Special Budget July 28th, 2021, minutes.
(Braun/Northrop) All in favor.
The Council reviewed and approved the July 2021 financial statement.
(Braun/Gross) (Braun-Yes, Northrop-Yes, Gross-Yes, Mross-Yes).
The Council approved the following audit bills with the additional bills for July 2021:
(Braun/Northrop) (Gross-Yes, Northrop-Yes, Braun-Yes, Mross-Yes).
61561 -BELFIELD AMBULANCE, $294.80; 61562 -BELFIELD FIRE DEPARTMENT, $884.41; 61563 -BELFIELD PARK DISTRICT, $5,537.83; 61564 -BCBS, $582.10; 61565 -CENTURYLINK, $140.70; 61566 -FORUM COMMUNICATIONS COMPANY, $312.18; 61567 -MDU, $4,699.05; 61568 -NAOMI URBAN, $804.16; 61569 -NEWMAN OUTDOOR ADVERTISING, $510.00; 61570 -PURCHASE POWER, $201.00; 61571 SENIOR CITIZENS, $294.80; 61572 -SOUTHWEST WATER AUTHORITY, $17,595.29; 61573 -VERIZON, $361.67; 61574 -AMERICAN INSURANCES, $403.00; 61576 -ASCAP, $367.00; 61575 -ARMOR INTERACTIVE, $1,199.01; 61577 -BADLANDS INTEGRITY, $100.00; 61536 -BROSZ ENGINEERING, INC, $135.00; 61579 -BUTLER, $479.65; 61580 -CARDMEMBER SERVICE, $2,706.25; 61581 -CHOICE FINANCIAL INS. $18,396.00; 61582 - CONSOLIDATED, $835.83; 61583 CREATIVE ENERGY, $992.00; 61584 - FORUM COMMUNICATIONS COMPANY, $24.08; 61585 -HEART RIVER LEGAL SERVICES, $60.00; 61586 -HEART RIVER PROPERTY, $281.40; 61587 -INFORMATION TECHNOLOGY DEPT, $22.85; 61588 -INTERSTATE ENGINEERING, $30.00; 61589 -JAMES OIL WELL SERVICE, $496.10; 61590 -JK EXCAVATION, $75,925.00; 61591 -KEVINS AUTO, $286.09; 61592 -KREBS MACHINE & REPAIR, $1,476.25; 61593 - LEGAL EDGE SOLUTIONS, $2,123.00; 61594 -LOGO MAGIC, $320.00; 61595 - MGM RURAL SANITATION, $9,344.79; 61596 -NAPA, $344.50; 61598 -PRAXAIR, $46.35; 61599 -PUMP SYSTEMS, $450.00; 61600 -RATH & MEHRER, $6,500.00; 61601 -RECORD KEEPERS, $42.00; 61602 ROUGHRIDER ELECTRIC, $30.00; 61603 -SOUTHWEST GRAIN, $474.73; 61604 -TITAN MACHINERY, $139.00; 61192E -REVTRAK INC, $254.06; 61193E -VIVANT, $142.96; 61187E NDPERS, $162.50; 61190E -NDPERS, $162.50; 61184E -NDPERS, $5,379.21; 61191E -NDPERS, $1,776.10; 61185E -NDPERS, $2,879.21; 61183E -ND STATE TAX COMM., $902.87; 61186E -INTERNAL REVENUE SERVICE, $3,816.68; 61188E -INTERNAL REVENUE SERVICE, $2,600.88; 61189E - INTERNAL REVENUE SERVICE, $2,574.98; 502081E -Biweekly ACH $9,207.36; 502088E -Biweekly ACH $7,186.95; 502090E -Biweekly ACH $4,563.23:- TOTAL $193,294.13.
Stark County Sheriff's Report:
A: Additional PD Property: Discussion.
Attorney Kuntz will put together a legal document as to a reasonable expectation of that transition and timeline on expiration of useful life span of items in question for the next meeting. Needs to be better discussion
Council Braun asked about the complete list of the inventory with serial numbers that had been asked for before anything left the city. The council or city office did not receive this list from Steve.
M-14's not listed and additional equipment (scope, slings, night vision scope, standard optic scope, cases) the city bought, where are these? Where is the 3rd pistol we had three vehicles equipped? Just speaking on behalf of the citizens.
B: Termination of the Central Square-The city will give notice of non-renewal. Discussion on the transition and open case concerns. Stark County is to provide Attorney Kuntz with the open case list.
Numbers to reach the Stark County Sheriff's Department. Dispatch 701-456-7759, Questions 701-456-7610, Emergency 911
Motion to accept the Stark County Sherriff's Report. (Braun/Northrop) All in favor.
Attorney's Report
A: RFP/RFQ
Motion to accept the attorney's report. (Braun/Northrop) All in favor.
Engineers Reports
AE2S Engineering-Nothing to report
Interstate Engineering
A. ND Parks & Rec. Additional Funding-Bike Path extra funding $13,227.28
B. Bike Path Update: Final walk through has been complete. Will be in touch with Char for additional grants to help with the sealing and the spill way.
Motion to accept the completion of the project through Interstate Engineering with ND Parks and Rec. (Braun/Northrop) (Gross-Yes, Northrop-Yes, Mross-Yes, Braun-Yes).
Brosz Engineering
A. Transportation Alternatives (TA) funds-update
Motion to accept the grant for the safe school to school and bike path on Hwy 10 in cost to city for $132,000.00. (Braun/Northrop) (Northrop-Yes, Gross-Yes, Braun-Yes, Mross-Yes).
B. DWSRF Funds-Drinking Water State Revolving Fund-Update-Discussion:
Due October 1st. Extend 12" line from Lutheran Church to south side of town. This is a $1.4 million project
Recommended to apply for it, if an emergency does happen you can apply for the 2% loan, if you don't apply for it you can't go through their program.
Motion to move forward and apply for the grant. (Braun/Gross) (Gross-Yes, Northrop-Yes, Braun-Yes, Mross-Yes).
C. Water pressure in town. Can look at going up a little on the PRV valve. Would have to ask the manufacturer so when you do it, it is very small increments.
Water model from KLJ would like the city to get the information and give out to whom you feel fit. This should be given to the city when the project is complete.
D. Lift Stations: Didn't want to reinvent or spend the cities money twice if you are going to go through with the Capital Improvement Plan.
E. Concrete Pipe: Haven't had a chance to look at this since I talked to Edward. Get with Kevin and move forward on this pipe to get this replaced as soon as possible. Have talked to Justin on this. Will do some hydro vac on both ends so we know what the pipe is for sure.
Public Works Report.
Streets:
Water/Sewer:
i. Grate replacement-Can't be modified because of the size so looking to see if one can be made.
ii. Hydrant at the Pocket Park: JK is hoping to complete by the end of this week or next week.
iii. Sewer issues in area of seven homes on the Southwest side.
iv. PRV valve--Dan Roller with SW Water has been contacted to get this cleaned and adjusted, he was out of town. Will get this set up.
v. Work orders on water pressure tests-you didn't put results down.
vi. Average per cost per gallon are not coming down
Mowing:
i. BN Lots-We mowed it last year and small area this year. Stay on top of them, they need to mow their own property.
ii. Before the city mows any resident or commercial owned lots protocol needs to be followed. We can not charge for the lots this year.
Equipment:
Refuse/Inert Pile
New Business
A. Steve Doluniuk
i: water pressure: Discussion seems to be more of a volume vs pressure issue
ii: nuisance property-Discussion. Need a step by step of the process and find out where Steve left off with this issue. Need an update for the next meeting.
B. PD Inventory List-Steve never gave and inventory list.
C. Memorial Hall Rental: Discussion Would like to add a set update to the application.
D. PD Vehicle for City Employees: Discussion
Motion to approve using the old police vehicle blazer as a spare for city employee vehicle. (Gross/Braun) All in favor.
Unfinished Business:
A. City Equipment Sales (Tractor/Mower) -Bid
Motion to withdraw from selling the JD Tractor, (Gross/Braun) (Braun-Yes, Gross-Yes, Mross-Yes, Northrop-Yes).
B. Belfield Housing Authority Update-Have given out the information to three residents but no one has committed as of the meeting.
C. RFP for Capital Improvement Plan for Scope of Services: Discussion Tabled until next meeting.
D. KLJ Water Model Update: covered in Brosz Engineering
Committee Reports:
Auditor's Report:
Personnel:
A. Public Works Hours: Hours will be from 7:00 to 4:00 with an hour lunch moving forward
B. Steve Byrne's Hours-Discussion: Tabled until next meeting. Need more clarification as to why the extra 29 hours for July 18-24th. Steve started working for Stark County on July 19th working 8-hour shifts.
C. Fire Department Volunteer for city employees during city working hours. -Discussion
Motion to pay the city employees regular time only to be a volunteer fire fighter. (Braun/Northrop) (Braun-Yes, Northrop-Yes, Gross-Yes, Mross-Yes).
Economic Development: Nothing to report
Building/Grounds:
Miscellaneous:
A. Rath & Mehrer, PC Audit Letter-FYI
B. League of Cities 2021 Annual Conference-FYI
Being no further business, Councilman Baer made a motion for adjournment at 6:58 pm with the next regular city council meeting scheduled for Tuesday, September 14th, 2021, 5:00pm. (Braun/Gross) (Unanimous)
ATTEST:
____________________________
Marriann Mross, Mayor
____________________________
Connie O'Brien, Auditor
(Aug. 18, 2021) 2900868