BELFIELD CITY COUNCIL REGULAR MEETING Wednesday, November 9th, 2022 – 5:00 pm City Hall – 208 Main Street North Unapproved The meeting was called to order at 5:00 PM (MT) by Mayor, Jeff Iverson, Council Members Kyle Michels, Edward Braun, Roger Decker present, Attorney Fetch via phone, Brett Northrop absent. Members of the audience included Kevin Anderson, City Employee, Claire Coty-Syms, Jon Coty, Paulette Schaff, Richard Zacher Belfield Park Board, Diana Buckman, Resident. Move to accept the agenda. (Michels/Braun) All in favor. Move to approve the October 11th, 2022, meeting minutes. (Braun/Decker) All in favor. Move to approve the Special Minutes, October 25th, 2022, meeting minutes. (Decker/Braun) All in favor. The Council reviewed and approved the October 2022 financial statement. (Braun/Michels) (Michels-Yes, Braun-Yes, Decker-Yes, Iverson-Yes). The Council approved the following audit bills for October 2022 with additions. Discussion Mayor Iverson would like to purchase the building from the Fire Department for $8,000.00 and to make sure it is listed for training. Councilman Decker explained the James Oil Well Service bill not justifiable but will pay this time Motion to approve the October 2022 audit bills with the additions. (Braun/Decker) (Michels-Yes, Braun-Yes, Decker-Yes, Iverson-Yes). 62139- ARMOR INTERACTIVE, $1,043.77; 62140- BELFIELD AMBULANCE, $391.01; 62141- BELFIELD FIRE DEPARTMENT, $1,173.02; 62142- BELFIELD PARK DISTRICT, $5,037.00; 62143- FORUM COMMUNICATIONS, $251.02; 62144- MDU, $4,996.02; 62145- NAOMI URBAN, $629.16; 62146- NEWMAN OUTDOOR ADVERTISING, $510.00; 62147- ROUGHRIDER ELECTRIC, $30.00; 62148- SENIOR CITIZENS CENTER, $391.01; 62149- SOUTHWEST WATER AUTHORITY, $14,745.25; 62150- STARK COUNTY AUDITOR, $17,750.00; 62151- VERIZON, $200.84; 62152- ALL AROUND TIRE, $147.95; 62153- BADLANDS INTERGRITY, $100.00; 62154- BILLINGS CO. RURAL FIRE DEPT., $8,000.00; 62155- BROSZ ENGINEERING, $4,130.00; 62156- CARDMEMBER SERVICES, $301.18; 62157- CONSOLIDATED, $548.00; 62158-CREATIVE ENERGY, $658.12; 62159- E SERVICES LLC, $1,518.00; 62160- FERGUSON, $1,274.64; 62161- HEART RIVER PROPERTIES, $408.60; 62162- HLEBECHUK CONST., $14,133.00; 62163- JAMES OIL WELL SERVICE, $726.00; 62164- LINDE GAS & EQUIPMENT, $48.13; 62165- MACKOFF KELLOGG LAW FIRM, $2,870.50; 62166- MAGUIRE IRON INC., $2,639.25; 62167 MGM, $10,282.75; 62168- NAPA, $1,349.84; 62169- RECORD KEEPERS, $4.00; 62170- SACKMAN ELECTRIC, $184.50; 62171- STARK CO. SHERRIFF, $778.08; 61336E- ND STATE TAX COMM., $505.73; 61337E- REVTRAK, $260.72; 61338E- VIVINT, $142.96; 61325E- NDPERS, $162.50; 61335E- NDPERS, $162.50; 61333E- NDPERS, $5,392.15; 61327E- NDPERS, $1,853.35; 61326E- INTERNAL REVENUE SERVICE, $1,918.56; 61334E- INTERNAL REVENUE SERVICE, $1,967.14; 502275E- BIWEEKLY ACH, $5,082.08; 502280E- BIWEEKLY ACH, $5,203.19; TOTAL $130,776.66 Engineers Reports Brosz Engineering A. East Lift Station Project Update B. SRF Grants i. Scada System for all 3 lift stations ii. Slip lining for 20 blocks for sewer lines. C. TAP Sidewalk Design Motion to accept Brosz Engineering Report with additions (Braun/Decker) All in favor. Stark County Sheriff’s Report: Not Present Motion to accept Stark County Sherriff’s Report (Decker/Michels) All in favor. Attorney’s Report A. Memorial Hall—Bryce Kephart—Discussion Bryce emailed Connie on 10/31/2022 and said the refund is coming. B. Ordinance 383—Sales, Use and Gross Receipts—Discussion Councilman Michels would like to explore the Betterment Fund further Councilman Braun would like to move forward cautiously for now and adjust the Heart River Fund back to 1% and increase the Ambulance to 5% and look at it again in six months Motion to adjust the Heart River Fund to 1% and move 4% to the Ambulance. Discussion Councilman Michels is asking if he is allowed to vote with him being with the ambulance? Board feels yes being it is not personal. (Braun/Decker) (Michels-Yes, Braun-Yes, Decker-Yes, Iverson-Yes). C. Interstate Engineering: Discussion Mayor Iverson would like Attorney Fetch to draft a letter to Interstate Engineering to argue the approximate $27,000.00 in question. Attorney Fetch will get with Lonni with Interstate Engineering. Motion to accept the Attorney’s Report (Michels/Decker) All in favor. Public Works Report Streets: Discussion a. Milling repair questionable. i. Councilman Decker suggested to not get any more of the milling from the Hwy 85 projects b. City curb replacement quote—Didn’t get quote. Water/Sewer: Discussion 4th Ave. and Hillcrest still having sewer line issues with towels in line. Council would like Kevin to take pictures next time he cleans it out and Councilman Decker would like to be called when clean the next time. i. Procedures: Councilman Braun would like to see the written info from Kevin. Equipment: Discussion Generator is at Kevin’s Auto to finish get set up for installation as soon as an electrician can be there. New mower purchased was low on fluid and replaced some hoses is ready for summer. Mayor Iverson is looking for some used actual forks for the loader instead of what we have now. Sand Truck is used up. Look into quotes for sand/salt dogs to be put in the back of James’s truck Councilman Michels said he had found one for $6,000.00 Refuse/Inert Pile: i. Camper is ready to be picked up from ND Surplus New Business Paulette Schaff gave an update on the new baseball field A. Belfield Park Board Water Tap-Discussion Council Requests for Park Board for a future meeting a. Get water usage numbers from meter b. Get with Engineer to make sure this is going to work c. Look at elevation Councilman requests from Park Board for future reference a. To make sure they alternate field watering b. Can’t let pressure get below 20psi City was asked if they would waive the tie in fees. B. Banyon Auto Pay Module—Discussion—Will hold off on this until more requests C. Pocket Park—Park Board—Discussion Look into the legalities concerning property line and exchange of property or if we can legally give to the Park Board Draft lease for $1.00/year along with use and access with Dana Gross where we trespass his property and where he wants to have an agreement, swap for that. Will get with Attorney Fetch and discuss further. Unfinished Business: A. Special Event Permit—Park Board—this is obsolete now i. Tree Lighting at Veterans Memorial would like the council members and Mayor Iverson to do the honor of lighting the tree. 11:00-12:30 Lunch with Santa 1:00 Vendor Show 1:30-5:00 Festivities in town 5:00 Tree Lighting B. Billboard Update The billboard by Dickinson is up and Beach should be done soon. The Billboard South of town the residents chose #1 with adding the oil well from 2, remove all the wording on the bottom and A Field of Dreams is Mayor Iverson will get in touch with Rhoda of the changes. Committee Reports: Auditor’s Report: Motion to accept the Auditor’s report (Braun/Michels) All in favor. Personnel: Mayor Iverson would like to give James $1.00 raise Motion to increase James wage $1.00 (Braun/Decker) (Michels-Yes, Braun-Yes, Decker-Yes, Iverson-Yes). Economic Development: Nothing to report Buildings: A. Belfield Theater—Completed new North side door, second door has been ordered. Door seals are rotted out. Will fix the steel plate under the existing door that is still good. Did some gap repair as well B. City Shop—Replaced 3 windows, 4 to go, started some joint seals the major ones, if weather gets nice, they will finish doing the roof as well. C. Belfield Fire Hall/Ambulance—Fire Hall gap on the apron is sealed put expandable foam in and then put a caulking on top of it to prevent from spreading any further. They redid the door seals on the ambulance garage as well, the will be working on trying to figure out how to get the water to flow away from that building. D. Memorial Hall Water Damage— They are going to put on hold off until Spring until they can get a lift over there to take those bricks off and put the bricks back on. E. West City Shop—They are going to tackle it this winter, pulling out all that mold, will be a winter project. F. Update on the house. The trees have been cut down but has not been torn down yet if nothing else let’s cave it in due to someone in there multiple times. Mayor Iverson will get with Hugh. Miscellaneous: A. Water Tank Cleaning and Inspection Reports—FYI Will look at doing an epoxy touch up at the next inspection Being no further business, Councilman Braun, made a motion for adjournment at 6:27 pm with the next regular city council meeting scheduled for Tuesday, December 13th, 2022, 5:00pm. (Braun/Michels) (Unanimous) ATTEST: Jeff Iverson, Mayor Connie O’Brien, Auditor (Nov. 16, 2022) 121869