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Dickinson Public Schools Approved School Board Meeting Minutes Monday, August 9, 2021, 5:00 p.

Dickinson Public Schools
Approved School Board Meeting Minutes
Monday, August 9, 2021, 5:00 p.m.
Professional Learning Lab
A complete recording of the August 9, 2021, School Board Meeting is available on the Dickinson Public Schools website utilizing the BoardDocs link.
The Dickinson Public School Board held a regular meeting on August 9, 2021, at the Professional Learning Lab. Board members present were Board Vice President Kim Schwartz, Board Member Michelle Orton, Board Member David Wilkie, and Board President Brent Seaks via conference call. Board Member Jason Rodakowski was unable to attend. Others present were Interim Superintendent Dr. Marcus Lewton, Assistant Superintendent Keith Harris, Business Manager Stephanie Hunter, Director of Student Services Shawn Leiss, Director of Instruction Melanie Kathrein, Director of Special Education Sheri Twist, School Resource Officer Sergeant Brandon Stockie, Dickinson High School Assistant Principal Randy Cranston, Prairie Rose Elementary/ Roughrider K-8 Virtual Academy Principal Nicole Weiler, Prairie Rose Elementary Assistant Principal Richard Smith, Ms. Rozell Unruh, Ms. Stacy Piatz, Dickinson Press Reporter Jackie Jahfetson, and School Board Secretary Twila Petersen.
Call to Order - Board Vice President Schwartz called the meeting to order at 5:00 p.m.
Public Participation - There were no requests for public participation.
Addition/Removal of Agenda Items or Removal of Items from Consent Agenda - Mrs. Orton moved to approve the consent agenda as presented. Mr. Wilkie seconded the motion. A voice vote was taken on the motion. The motion carried.
Approval of Agenda - Mrs. Orton moved to approve the agenda as presented. Mr. Wilkie seconded the motion. A voice vote was taken on the motion. The motion carried.
Interim Superintendent's Report - Interim Superintendent Dr. Lewton addressed the Board. Dr. Lewton summarized the kindergarten fall enrollment. The enrollment District-wide is approximately 199 students higher than last school year. There are over 600 students that have signed up for busing.
Dr. Lewton explained there are approximately 300 Chromebooks that were ordered in January for students. The Chromebooks have been on backorder and will hopefully arrive in mid-August.
The employee back-to-school breakfast is scheduled for Monday, August 23. Board members are encouraged to attend. Dr. Lewton listed some employee positions still open in the District.
Business Topics - Informational Topics
School Resource Officer Annual Report - Dickinson Police Department Sergeant Brandon Stockie addressed the Board. Sergeant Stockie is one of three School Resource Officers (SRO) for the District. He distributed a report that listed the incidents where an SRO and/or other members of the Dickinson Police Department assisted in the buildings. The handout was a comparison of incidents between 2019-2020 and 2020-2021. The number of calls for service were down approximately by 100 incidents from the year before. Sergeant Stockie explained this was potentially due to the hybrid learning. Vice President Schwartz thanked Sergeant Stockie and all the District resource officers for all they do for the schools. This agenda item was informational only. No action was requested.
Update on COVID-19 Elementary and Secondary School Emergency Relief (ESSER) II and III Funding - Available on the website utilizing the BoardDocs link are posted the Dickinson Public Schools ESSER summary and guidelines for utilizing ESSER funds. Interim Superintendent Dr. Lewton addressed the Board. Dickinson Public Schools will receive approximately $10 million in ESSER II and III funding within the next three years until December 2024 to combat the learning loss and other budget shortfalls. Input from stakeholders was received over the summer regarding areas recommended for the funds. This agenda item was informational only. No action was requested.
Budget Input and Development Committee Update - Available on the website utilizing the BoardDocs link are posted the minutes from the July 27, 2021, Budget Committee Meeting. Business Manager Hunter addressed the Board. She explained during the recent Budget Committee Meeting, the members discussed a preliminary budget for the upcoming school year and how that reflects on the mill levy request to the county. The committee also discussed a proposed date for the Budget Public Input Hearing. This agenda item was informational only. No action was requested.
Business Topics - Action Topics
2021-2022 Preliminary Budget and Certificate of Levy - Available on the website utilizing the BoardDocs link are posted the Certificate of Levy and a preliminary budget presentation prepared by Business Manager Hunter. Mrs. Orton moved to approve the preliminary 2021-2022 budget expenditures for the fiscal year ending June 30, 2022, in the amount of general fund expenditures of $58,231,000, capital projects fund expenditures of $1,596,000, debt service fund expenditures of $4,271,000, and food service fund expenditures of $1,900,000. Mr. Wilkie seconded the motion. A roll call vote was taken on the motion: ayes-4 (Orton, Wilkie, Seaks, Schwartz); nays-0; absent-1 (Rodakowski). The motion carried.
Mr. Wilkie moved to approve the preliminary Certificate of Levy for 113.70 mills for the fiscal year ending June 30, 2022. Mr. Seaks seconded the motion. A roll call vote was taken on the motion: ayes-4 (Wilkie, Seaks, Orton, Schwartz); nays-0; absent-1 (Rodakowski). The motion carried.
Schedule Budget Public Input Hearing - Mrs. Orton moved to schedule the Budget Public Input Hearing for Monday, September 13, 2021, at 6:00 p.m. Mountain at the Professional Learning Lab. Mr. Wilkie seconded the motion. A voice vote was taken on the motion. The motion carried.
Dickinson Public Schools 2021-2022 Continuity of Services Plan - Interim Superintendent Dr. Lewton addressed the Board. He noted the 2021-2022 Continuity of Services Plan is posted on the BoardDocs link. He highlighted the plan includes protocols of services with layers to protect staff and students. The second part of the plan is the delivery model. The plan was posted on the District website with a request for input. There were 186 responses. Mr. Wilkie moved to approve the Dickinson Public Schools 2021-2022 Continuity of Services Plan as presented. Mrs. Orton seconded the motion. A voice vote was taken on the motion. The motion carried.
Dickinson Public Schools 2021-2022 Health Plan - The DPS 2021-2022 Health Plan is posted on the BoardDocs link on the website. Mrs. Orton moved to approve the Dickinson Public Schools 2021-2022 Health Plan as presented. Mr. Wilkie seconded the motion. Assistant Superintendent Harris addressed the Board. He explained the health plan compliments the continuity of services plan. It is meant to provide flexibility with guidance provided by the health officials at the local, state, and national levels. A voice vote was taken on the motion. The motion carried.
District Organizational Chart - Mr. Wilkie moved to configure the District organizational chart, as presented, and delegate Interim Superintendent Dr. Marcus Lewton to evaluate the Business Manager two times per fiscal year receiving input on the evaluation from the school board. Mrs. Orton seconded the motion. A roll call vote was taken on the motion: ayes-4 (Seaks, Wilkie, Orton, Schwartz); nays-0; absent-1 (Rodakowski). The motion carried.
2021-2022 Fuel Bids for Consideration - Mrs. Orton moved the Board accept the low bid for #1 diesel fuel for $.16/gallon below the posted cash price provided by Tri-Energy Cooperative, the low bid for #2 diesel fuel for $.14/gallon below the posted cash price provided by Tri-Energy Cooperative, and the low bid for unleaded gasoline for $.12/gallon below the posted cash price provided by Tri-Energy Cooperative. Mr. Wilkie seconded the motion. Discussion: Business Manager Hunter addressed the Board. She explained there were four bids received for fuel for the upcoming school year. The #1 diesel has a high amount of consumption by the District. Even though there could be a lower bid for gasoline or #2 diesel, the administration recommends the Board approve the bid from Tri-Energy as it is the most cost-effective for the District. A roll call vote was taken on the motion: ayes-4 (Orton, Wilkie, Seaks, Schwartz); nays-0; absent-1 (Rodakowski). The motion carried.
2021-2022 Roughrider K-8 and Roughrider 9-12 Online Academies Student Handbooks - Mr. Wilkie moved to approve the 2021-2022 Roughrider K-8 Online Academy student handbook and the 2021-2022 Roughrider 9-12 Online Academy student handbook, as presented. Mrs. Orton seconded the motion. Discussion: Interim Superintendent Dr. Lewton addressed the Board. He explained the online learning is another option for student learning. After school begins, students will not be able to transfer from face-to-face to online learning until the trimester or semester break. A voice vote was taken on the motion. The motion carried.
Authorization for Executing a Negotiable Instrument - Mrs. Orton moved to authorize Interim Superintendent Dr. Marcus Lewton to execute negotiable instruments drawn on the District's account at the Dickinson American Bank Center/Bravera Bank. Mr. Seaks seconded the motion. A roll call vote was taken on the motion: ayes-4 (Seaks, Wilkie, Orton, Schwartz); nays-0; absent-1 (Rodakowski). The motion carried.
Extracurricular Cooperative Agreement in Girls' Hockey - Mr. Wilkie moved to approve the extracurricular cooperative agreement with Richardton-Taylor Public School District for girls' hockey for the 2021-2022 school year. Mrs. Orton seconded the motion. A roll call vote was taken on the motion: ayes-4 (Wilkie, Seaks, Orton, Schwartz); nays-0; absent-1 (Rodakowski). The motion carried.
Extracurricular Cooperative Agreement in Girls' Soccer - Mrs. Orton moved to approve the extracurricular cooperative agreement with South Heart Public School District for girls' soccer for the 2021-2022 school year. Mr. Wilkie seconded the motion. A roll call vote was taken on the motion: ayes-4 (Wilkie, Orton, Seaks, Schwartz); nays-0; absent-1 (Rodakowski). The motion carried.
Approval of the Individuals with Disabilities Education Act (IDEA) VI-B Grant - Mr. Wilkie moved to approve the application for the Individuals with Disabilities Education Act VI-B funds as presented. Mrs. Orton seconded the motion. Discussion: Interim Superintendent Dr. Lewton explained this was a non-competitive grant. A roll call vote was taken on the motion: ayes-4 (Orton, Wilkie, Seaks, Schwartz); nays-0; absent-1 (Rodakowski). The motion carried.
Approval of the 2021-2022 Consolidated Grant Application - Mrs. Orton moved to approve the 2021-2022 Consolidated Grant Application for federal grants which includes Title I, Title IIA, and Title IVA, as presented. Mr. Wilkie seconded the motion. A roll call vote was taken on the motion: ayes-4 (Seaks, Wilkie, Orton, Schwartz); nays-0; absent-1 (Rodakowski). The motion carried.
School Board Regulation Revisions, First Reading and Final Adoption - Mr. Wilkie moved to approve the first reading and final adoption of the revisions to Board Regulation BA-BR2, Board Member Internet and Social Media Use, and Board Regulation BCAB-BR, Procedure for Seating New Member at the Annual Meeting, as presented. Mrs. Orton seconded the motion. A roll call vote was taken on the motion: ayes-4 (Orton, Wilkie, Seaks, Schwartz) nays-0; absent-1 (Rodakowski). The motion carried.
School Board Policy Revisions, First Reading - Mrs. Orton moved to approve the first reading of the revisions to policy BBBB, School Board Committees; policy DDC, Unpaid Leave; policy FAAA, Open Enrollment; policy FCAF, Concussion Management; and policy FGDD, Student Publications and Freedom of Expression, as presented. Mr. Wilkie seconded the motion. A roll call vote was taken on the motion: ayes-4 (Seaks, Wilkie, Orton, Schwartz); nays-0; absent-1 (Rodakowski). The motion carried.
School Board Policy Adoption, Second Reading and Final Adoption - Mr. Wilkie moved to approve the second reading and final adoption of policy DFA, Supervision and Evaluation as presented. Mrs. Orton seconded the motion. A roll call vote was taken on the motion: ayes-4 (Wilkie, Orton, Seaks, Schwartz); nays-0; absent-1 (Rodakowski). The motion carried.
School Board Policy Revisions, Second Reading and Final Adoption - Mrs. Orton moved to approve the second reading and final adoption of the revisions to policy ACEA, Bullying Prevention; policy DDAA, Family and Medical Leave Act; and policy FGBB, Student Prayer During Non-Instructional Time as presented. Mr. Wilkie seconded the motion. A roll call vote was taken on the motion: ayes-4 (Seaks, Orton, Wilkie, Schwartz); nays-0; absent-1 (Rodakowski). The motion carried.
Announcements - Vice President Schwartz reminded Board members and employees of the District they are invited to attend the back-to-school breakfast on Monday, August 23, 2021, at 7:00 a.m. at the Dickinson Middle School. There will be a welcome from Interim Superintendent Lewton following the breakfast.
Adjournment - At 5:30 p.m., Vice President Schwartz declared the meeting adjourned.
Brent Seaks, Board President
Kimberly Schwartz, Board Vice President
Stephanie Hunter, Business Manager
Twila Petersen, Board Secretary
(Sept. 1, 2021) 2901927