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Dickinson Public Schools Unapproved Annu

Dickinson Public Schools Unapproved Annual School Board Meeting Minutes Monday, July 11, 2022; 5:00 p.m. Professional Learning Lab A complete recording of the July 11, 2022, Annual School Board Meeting is available on the Dickinson Public Schools website utilizing the BoardDocs link. The Dickinson Public School Board held its annual meeting on July 11, 2022, at the Professional Learning Lab. Board members present were President Michelle Orton, Vice President Kim Schwartz, Board Member Brent Seaks, Board Member David Wilkie, and Board Member Jason Rodakowski. Also present were Superintendent Dr. Marcus Lewton, Assistant Superintendent Keith Harris, Business Manager Stephanie Hunter, Director of Instruction Melanie Kathrein, and Board Secretary Twila Petersen. Call to Order - Board President Seaks called the meeting to order at 5:00 p.m. Public Participation – There were no requests for public participation. Election of Officers - Chair Seaks opened the floor for the election of officer for the position of president of the school board. Mr. Seaks moved to nominate Michelle Orton as president of the Dickinson Public School Board. Mrs. Schwartz seconded the motion. Chair Seaks made two calls for additional nominations. There were no further nominations. A voice vote was taken on the motion. The motion carried unanimously. President Seaks thanked the Board for the opportunity to serve as the president. On behalf of the Board, Mrs. Orton thanked Mr. Seaks for his service to the community, families, and students serving as Board president. Newly elected Board President Michelle Orton conducted the election for the position of vice president of the school board. She opened the floor for nominations. Mr. Seaks moved to nominate Kim Schwartz as vice president of the Dickinson Public School Board. Mr. Wilkie seconded the motion. President Orton made two calls for additional nominations. There were no further nominations. A voice vote was taken on the motion. The motion carried unanimously. Approval of the Consent Agenda or Addition/Removal of Consent Agenda Items – Included in the consent agenda are the minutes from the June 27, 2022, State Mandated Planning; the June 27, 2022, Regular Board Meeting; and the July 6, 2022, School Board Workshop. Mr. Wilkie moved to approve the consent agenda as presented. Mrs. Schwartz seconded the motion. A voice vote was taken on the motion. The motion carried unanimously. Approval of Agenda – Mr. Seaks moved to approve the agenda as presented. Mrs. Schwartz seconded the motion. A voice vote was taken on the motion. The motion carried unanimously. Superintendent’s Report – Superintendent Dr. Lewton addressed the Board. He reported there are 280 kindergarten students pre-registered for this fall. There are fewer pre-registered than at the same time last year when the number of pre-registered was 330. The number of students registered for busing are 325 in town and 106 rural. These are higher than those signed up at the same time last year. The District’s back-to-school breakfast is scheduled for two mornings in August. Grades 6-12 employees are invited on Monday, August 22. Grades Pre-K-5 employees are invited on Tuesday, August 23. Dr. Lewton shared some highlights from last week’s meeting with RSP. The District has contracted with RSP & Associates to review enrollment numbers. If the District should see enrollment numbers as it had last year and is projected for the future, there are capacity concerns at the elementary level. Heart River Elementary will be at enrollment capacity this fall. Jefferson Elementary will be at its capacity level in 2024. Lincoln Elementary and Berg Elementary will be at their capacities in 2026. The District will be out of elementary space in 2026 if the District should have 350-375 kindergarteners each year. The projections indicate the high school will be over capacity in 2025-2026. Moving some students to the CTE Center will alleviate some of the concerns about overcrowding at the high school. High school students are already utilizing courses at Dickinson State University. Some health careers students will be taking classes at Dickinson Middle School to provide additional space at the high school. Dr. Lewton referenced the report from RSP & Associates which shows new construction units have declined drastically since 2010. During 2010-2019, new construction was averaging 400 units a year. These units included apartment complexes. This year, there has been 67 new construction units. The reduction in new construction correlates with a decrease in student enrollment. The birth rates have not declined. They consistently average 500-550 births per year. Superintendent Lewton explained the Board will be receiving information from Consolidated Construction at a workshop. Consolidated Construction will share a presentation with information regarding the District facilities’ deferred maintenance and remodeling costs. Dr. Lewton noted the average age of the District schools is 55 years. President Orton inquired if there has been a good response with parents returning their Free and Reduced Meal Applications. Dr. Lewton stated the federal government was no longer funding the cost of student breakfast and lunches, and therefore there will be charges for student meals. For families to qualify for free or reduced meals, they must complete an application. Dr. Lewton explained there is an additional benefit for the District in title monies based on families qualifying for the free or reduced meals. He was not sure how many applications had been received. Business Topics – Discussion Topic School Board Goals – Available on the website utilizing the BoardDocs link is posted the DPS Board Goals, a Monitoring Calendar, and a Choice Ready Chart. Superintendent Lewton addressed the Board. The Board had established three goals. He referenced Goal 3, increasing the proficiencies of students who are Choice Ready upon graduation. The Monitoring Calendar that is posted lists the individuals responsible for tracking student progress on a monthly basis. The Essential Skills are broken down in the Choice Ready Chart. Also in the chart are the requirements for scoring on the ACT and other accelerated courses, areas considered as workforce ready, and pre-requisites for students to be military ready. Choice Ready students also receive North Dakota scholarships for assistance with tuition at universities in North Dakota. The Goal 3 sheet that is posted references the goal of the District to increase the percentage of students who are Choice Ready as measured by the Choice Ready Report. The goal is to increase the rate of students from 53.4% in the spring of 2022 to 78.4% by the spring of 2027. Within the Goal 3 sheet, GPM 3.3 indicates the percentage of students who score above a 21 on the Math ACT will increase from 33% in the spring of 2022 to 66% in the spring of 2027. GPM 3.5 indicates the percentage of students who score above a 22 on the Reading ACT will increase from 30% in the spring of 2022 to 60% in the spring of 2027. Dr. Lewton noted the ACT is administered in the junior year. One way the Board was supporting the high school teachers with increasing the number of students to be Choice Ready, was providing the extra time for teacher collaboration around student learning on Wednesday mornings with the late-start Wednesdays at Dickinson High School. Administrators and coaches also attended some Professional Learning Communities (PLC) training. Mr. Seaks acknowledged input from the administrators and hopefully some teachers on the Board goals. He inquired if there has been input from the students and how will the goals be shared with students. It will be imperative the students are motivated and engaged. Superintendent Lewton responded the elementary students will know their goals as they will be set in the classrooms. Board President Orton noted the achievements listed on the Consent Agenda. Listed are many students with national achievements. Dr. Lewton said there are various areas such as SkillsUSA, Future Farmers of America (FFA), and Technology Student Association (TSA). These are essential skills for becoming Choice Ready. This agenda item was informational only. No action was requested. Business Topics – Action Topics Statement of Interests – Available on the website utilizing the BoardDocs link is posted each Board member’s Statement of Interests. Mr. Seaks moved to allow Michelle Orton to participate and vote on the identified potential conflicts in accordance with NDCC 15.1-07-17. Mrs. Schwartz seconded the motion. A roll call vote was taken on the motion: ayes-4 (Rodakowski, Schwartz, Seaks, Wilkie); nays-0; abstain-1 (Orton). The motion carried. Mrs. Schwartz moved to allow Jason Rodakowski to participate and vote on the identified potential conflicts in accordance with NDCC 15.1-07-17. Mr. Wilkie seconded the motion. A roll call vote was taken on the motion: ayes-4 (Seaks, Schwartz, Wilkie, Orton); nays-0; abstain-1 (Rodakowski). The motion carried. Mr. Seaks moved to allow David Wilkie to participate and vote on the identified potential conflicts in accordance with NDCC 15.1-07-17. Mrs. Schwartz seconded the motion. A roll call vote was taken on the motion: ayes-4 (Seaks, Schwartz, Rodakowski, Orton); nays-0; abstain-1 (Wilkie). The motion carried. Mrs. Schwartz moved to allow Brent Seaks to participate and vote on the identified potential conflicts in accordance with NDCC 15.1-07-17. Mr. Wilkie seconded the motion. A roll call vote was taken on the motion: ayes-4 (Wilkie, Rodakowski, Schwartz, Orton); nays-0; abstain-1 (Seaks). The motion carried. Mr. Seaks moved to allow Kim Schwartz to participate and vote on the identified potential conflicts in accordance with NDCC 15.1-07-17. Mr. Wilkie seconded the motion. A roll call vote was taken on the motion: ayes-4 (Rodakowski, Wilkie, Seaks, Orton); nays-0; abstain-1 (Schwartz). The motion carried. School Board Authorized Representative – Mr. Wilkie moved that Superintendent Dr. Marcus Lewton be named the authorized representative of the Dickinson Public School District that shall include and not be limited to the Department of Public Instruction and the legislature. Also, Superintendent Lewton shall be the authorized representative for the District for all federal programs, including but not limited to: all school food service programs, Comprehensive School Reform, Federal Vocational programs, the Energy and Infrastructure and Impact Office, Title I, Title II, Title III, Title IV, Rural and Low-Income School (RLIS) grant program, E-rate, and Job Service programs. He further moved that Director of Instruction Melanie Kathrein also be an authorized representative for Title I, Title II, Title III, and Title IV programs. Mrs. Schwartz seconded the motion. A voice vote was taken on the motion. The motion carried unanimously. Southwest Area Career and Technical Education Academy Board and District Authorized Representatives – Mr. Wilkie moved that Board Members Kim Schwartz and Brent Seaks be the authorized representatives of the Dickinson Public School District on the Southwest Area Career and Technical Education Academy Governance Board for the 2022-2023 school year. Mrs. Schwartz seconded the motion. A voice vote was taken on the motion. The motion carried unanimously. Special Education Authorized Representative – Mrs. Schwartz moved to designate Director of Special Education Sheri Twist the authorized representative for the Dickinson Public School’s VI-B and other special education grants. Mr. Seaks seconded the motion. A voice vote was taken on the motion. The motion carried unanimously. Authorized Representative for the 21st Century Community Learning Centers (CCLC) Program – Mrs. Schwartz moved to designate Assistant Superintendent Keith Harris as the authorized representative for the 21st Century Community Learning Center Grant for the 2022-2023 school year. Mr. Wilkie seconded the motion. A voice vote was taken on the motion. The motion carried unanimously. Designate Homeless Liaison – Mrs. Schwartz moved to designate Stacy Kilwein as the Dickinson Public School District’s Homeless Liaison for the 2022-2023 school year. Mr. Wilkie seconded the motion. A voice vote was taken on the motion. The motion carried unanimously. Designate Foster Care Liaison – Mrs. Schwartz moved to designate Stacy Kilwein as the Foster Care Liaison for the Dickinson Public School District for the 2022-2023 school year. Mr. Wilkie seconded the motion. A voice vote was taken on the motion. The motion carried unanimously. Title I Look-Alike Program – Mrs. Schwartz moved to designate supplemental funds in the amount of $116,439.51 be set aside by the school district for at-risk students at Jefferson Elementary, and $103,941.56 be set aside by the school district for at-risk students at Lincoln Elementary for the 2022-2023 school year to provide supplemental services to support these student’s attainment towards meeting the state’s student academic achievement standards. Mr. Seaks seconded the motion. A voice vote was taken on the motion. The motion carried unanimously. Designate Official Newspaper – Mrs. Schwartz moved to designate The Dickinson Press as the official newspaper of the Dickinson Public School District. Mr. Wilkie seconded the motion. A voice vote was taken on the motion. The motion carried unanimously. Bank Depository Designation – Mrs. Schwartz moved that Bravera Bank be designated as the official depository for the school district checking account and other investments and further move that Wells Fargo Bank, Bank of the West, Dacotah Bank, Dakota Community Bank, and Cornerstone Bank be designated as depositories for investments for the 2022-2023 fiscal year. Mr. Wilkie seconded the motion. A voice vote was taken on the motion. The motion carried unanimously. Schedule a Board Retreat – Mr. Seaks moved to schedule a Board retreat on Thursday, August 4, 2022, at noon in the library of the Dickinson Middle School. Mrs. Schwartz seconded the motion. A voice vote was taken on the motion. The motion carried unanimously. 2022-2023 Board Meeting Dates and Times – Available on the website under the BoardDocs link is posted the proposed schedule for the 2022-2023 regular Board meetings. Mrs. Schwartz moved that the regular Board meeting of the Dickinson Public School District be scheduled at 5:00 p.m. on the second Monday of each month, with the exception of the Thursday, October 6, 2022, and the Tuesday, April 11, 2023, meetings, as presented. Mr. Wilkie seconded the motion. A voice vote was taken on the motion. The motion carried unanimously. Committee Assignments – Mr. Seaks moved to designate for 2022-2023 Kim Schwartz and Michelle Orton as primary Board representatives for teacher negotiations. He further moved to designate Brent Seaks and Jason Rodakowski as Board representatives on the administrative negotiations with David Wilkie assigned as a secondary representative. He also moved to designate Brent Seaks as the primary school board representative on the Roughrider Area Career and Technology Center and Kim Schwartz as the secondary representative, to designate Kim Schwartz as the primary school board representative on the Roughrider Education Services Program and David Wilkie as the secondary representative, to designate David Wilkie as the primary school board representative on the Stark County Job Development Authority Committee and Jason Rodakowski as the secondary representative. Mrs. Schwartz seconded the motion. A voice vote was taken on the motion. The motion carried unanimously. Reaffirm Board Policy, First Reading and Final Adoption – Available on the website utilizing the BoardDocs link is posted policy BCAD, Executive Sessions. There were no recommended revisions to the content of the policy. Mrs. Schwartz moved to reaffirm Board policy BCAD, Executive Sessions for first and final reading with no revisions. Mr. Wilkie seconded the motion. A roll call vote was taken on the motion: ayes-5 (Rodakowski, Schwartz, Wilkie, Seaks, Orton); nays-0; absent-0. The motion carried unanimously. School Board Policy Adoption, First Reading – Available on the website utilizing the BoardDocs link is posted policy IAD, Disposal of School Real Estate proposed for Board adoption. Mrs. Schwartz moved to approve the first reading of the adoption of policy IAD, Disposal of School Real Estate as presented. Mr. Wilkie seconded the motion. A roll call vote was taken on the motion: ayes-5 (Seaks, Rodakowski, Schwartz, Wilkie, Orton); nays-0; absent-0. The motion carried unanimously. Announcements – There was one policy, BCBA, Public Participation at Board Meetings, and one regulation, BCBA-BR, Rules of Decorum at Board Meetings, for the Board to review before being placed on next month’s Board meeting agenda. Adjournment – At 5:37 p.m., President Orton declared the meeting adjourned. Michelle Orton, Board President Stephanie Hunter, Business Manager Twila Petersen, Board Secretary (Aug. 3, 2022) 86807