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Dickinson Public Schools Unapproved Annual School Board Meeting Minutes July 12, 2021; 5:00 p.

Dickinson Public Schools
Unapproved Annual School Board Meeting Minutes
July 12, 2021; 5:00 p.m.
Professional Learning Lab
A complete recording of the July 12, 2021, School Board Meeting is available on the Dickinson Public Schools website utilizing the BoardDocs link.
The Dickinson Public School Board held its annual meeting on July 12, 2021, at the Professional Learning Lab. Board members present: President Brent Seaks, Vice President Kim Schwartz, Board Member David Wilkie, Board Member Jason Rodakowski, and Board Member Michelle Orton. Others present were: Interim Superintendent Dr. Marcus Lewton, Assistant Superintendent Keith Harris, Director of Instruction Melanie Kathrein, Director of Student Services Shawn Leiss, Business Manager Stephanie Hunter, and Board Secretary Twila Petersen.
Call to Order - Board President Seaks called the meeting to order at 5:00 p.m.
Public Participation - There were no requests for public participation.
Election of Officers - Chair Seaks opened the floor for the election of an officer for the position of president of the school board. Mrs. Orton moved to nominate Brent Seaks as president of the Dickinson Public School Board. Mrs. Schwartz seconded the motion. Chair Seaks made three calls for additional nominations. There were no further nominations. A voice vote was taken on the motion. The motion carried unanimously.
Board President Seaks conducted the election of an officer for the position of vice president of the school board. He opened the floor for nominations. Mr. Wilkie moved to nominate Kim Schwartz as vice president of the Dickinson Public School Board. Mrs. Orton seconded the motion. President Seaks made three calls for additional nominations. There were no further nominations. A voice vote was taken on the motion. The motion carried unanimously.
Approval of the Consent Agenda or Addition/Removal of Consent Agenda Items - Mrs. Schwartz moved to approve the consent agenda as presented. Mrs. Orton seconded the motion. A voice vote was taken on the motion. The motion carried unanimously.
Approval of Agenda - Mrs. Schwartz moved to approve the agenda as presented. Mrs. Orton seconded the motion. A voice vote was taken on the motion. The motion carried unanimously.
Interim Superintendent's Report - Interim Superintendent Lewton addressed the Board. Dr. Lewton stated pre-registration for kindergarten was currently at 335 students. Kindergarten enrollment last school year was at 288 students. The District provided a reduction in fees as an incentive to parents that pre-registered for busing. So far, approximately 350 students have registered for busing for the upcoming school year. That is about one-third of those that rode the bus last school year.
Available on the website utilizing BoardDocs is a copy of the 2021-2022 North Dakota School Boards Association Policy Services Contract. There were no changes to the contract in comparison to last year.
The District's draft Continuity Plan is posted on the website. This plan was developed by District Cabinet members last week. It was distributed to staff members for input last week and was posted for public input today.
Interim Superintendent Lewton explained Assistant Superintendent Harris has begun working on the long-range planning of the District facilities.
Business Topic - Discussion Topic
Self-funded Health Insurance Committee Update - Available on the website are the minutes from the May 26, 2021, Self-funded Health Insurance Committee Meeting. Assistant Superintendent Harris addressed the Board. He noted there will be a difference this year as the current policy will run through December. Therefore it will transition to a calendar year enrollment for health insurance. The committee will potentially have their committee meetings this fall to discuss the costs of the premiums. This agenda item was informational only. No action was requested.
Business Topics - Action Topics
Statement of Interests - Posted on the website are each Board member's Statement of Interests.
Mrs. Schwartz moved to allow Michelle Orton to participate and vote on the identified potential conflicts in accordance with NDCC 15.1-07-17. Mr. Wilkie seconded the motion. A roll call vote was taken on the motion: ayes-4 (Rodakowski, Wilkie, Schwartz, Seaks); nays-0; abstain-1 (Orton). The motion carried.
Mrs. Schwartz moved to allow Jason Rodakowski to participate and vote on the identified potential conflicts in accordance with NDCC 15.1-07-17. Mrs. Orton seconded the motion. A roll call vote was taken on the motion: ayes-4 (Wilkie, Orton, Schwartz, Seaks); nays-0; abstain-1 (Rodakowski). The motion carried.
Mrs. Schwartz moved to allow David Wilkie to participate and vote on the identified potential conflicts in accordance with NDCC 15.1-07-17. Mrs. Orton seconded the motion. A roll call vote was taken on the motion: ayes-4 (Rodakowski, Orton, Schwartz, Seaks); nays-0; abstain-1 (Wilkie). The motion carried.
Mrs. Schwartz moved to allow Brent Seaks to participate and vote on the identified potential conflicts in accordance with NDCC 15.1-07-17. Mrs. Orton seconded the motion. A roll call vote was taken on the motion: ayes-4 (Rodakowski, Wilkie, Orton, Schwartz); nays-0; abstain-1 (Seaks). The motion carried.
Mr. Wilkie moved to allow Kim Schwartz to participate and vote on the identified potential conflicts in accordance with NDCC 15.1-07-17. Mrs. Orton seconded the motion. A roll call vote was taken on the motion: ayes-4 (Rodakowski, Orton, Wilkie, Seaks); nays-0; abstain-1 (Schwartz). The motion carried.
School Board Authorized Representative - Mrs. Schwartz moved that Interim Superintendent Dr. Marcus Lewton be named the authorized representative of the Dickinson Public School District that shall include and not be limited to the Department of Public Instruction and the legislature. She also moved that Interim Superintendent Lewton be the authorized representative for the District for all federal programs, including but not limited to all school food service programs, Comprehensive School Reform, Federal Vocational programs, the Energy and Infrastructure and Impact Office, Title I, Title II, Title III, Title IV, Rural and Low-Income School (RLIS) grant program, E-rate, and Job Service programs.
Mrs. Schwartz further moved that Director of Instruction Melanie Kathrein also be an authorized representative for Title I, Title II, Title III, and Title IV programs. Mrs. Orton seconded the motions. A voice vote was taken on the motions. The motions carried unanimously.
Southwest Area Career and Technology Academy Board and District Authorized Representatives - Mrs. Schwartz moved that Board President Brent Seaks and Interim Superintendent Dr. Marcus Lewton be the authorized representatives of the Dickinson Public School District on the Southwest Area Career and Technology Academy Governance Board for the 2021-2022 school year. Mrs. Orton seconded the motion. A voice vote was taken on the motion. The motion carried unanimously.
Special Education Authorized Representative - Mrs. Schwartz moved that Director of Special Education Sheri Twist be named the authorized representative for the Dickinson Public School's VI-B and other special education grants. Mr. Wilkie seconded the motion. A voice vote was taken on the motion. The motion carried unanimously.
Authorized Representative for the 21st Century Community Learning Centers (CCLC) Program - Mr. Wilkie moved to appoint Assistant Superintendent Keith Harris as the authorized representative for the 21st Century Community Learning Center grant for the 2021-2022 school year. Mrs. Schwartz seconded the motion. A voice vote was taken on the motion. The motion carried unanimously.
Designate Homeless Liaison - Mrs. Orton moved to designate Stacy Kilwein as the Dickinson Public School District's Homeless Liaison for the 2021-2022 school year. Mrs. Schwartz seconded the motion. A voice vote was taken on the motion. The motion carried unanimously.
Designate Foster Care Liaison - Mr. Wilkie moved to designate Stacy Kilwein as the Foster Care Liaison for the Dickinson Public School District for the 2021-2022 school year. Mrs. Orton seconded the motion. A voice vote was taken on the motion. The motion carried unanimously.
Title I Look-Alike Program - Mrs. Schwartz moved to designate supplemental funds in the amount of $116,439.51 be set aside by the school district for at-risk students at Jefferson Elementary, and $103,102.56 be set aside by the school district for at-risk students at Lincoln Elementary for the 2021-2022 school year to provide supplemental services to support these student's attainment toward meeting the state's student academic achievement standards. Mrs. Orton seconded the motion. A voice vote was taken on the motion. The motion carried unanimously.
Designate Official Newspaper - Mrs. Orton moved to designate The Dickinson Press as the official newspaper of the Dickinson Public School District. Mrs. Schwartz seconded the motion. A voice vote was taken on the motion. The motion carried unanimously.
Bank Depository Designation - Mr. Wilkie moved that American Bank Center/Brevera Bank be designated as the official depository for the school district checking account and other investments and further moved that Wells Fargo Bank, Bank of the West, Dacotah Bank, Dakota Community Bank, and Cornerstone Bank be designated as depositories for investments for the 2021-2022 fiscal year. Mrs. Schwartz seconded the motion. A voice vote was taken on the motion. The motion carried unanimously.
Schedule a Board Retreat - Mrs. Schwartz moved to schedule a Board Retreat on Monday, August 2, 2021, at noon at a location to be determined. Mrs. Orton seconded the motion. A voice vote was taken on the motion. The motion carried unanimously.
2021-2022 Board Meeting Dates and Times - The Board is required to establish its regular meeting day and time. Mr. Wilkie moved that the regular board meeting of the Dickinson Public School District be scheduled at 5:00 p.m. on the second Monday of each month with the exception of the Thursday, October 7, 2021, meeting and the Monday, June 20, 2022, meeting, as presented. Mrs. Schwartz seconded the motion. A voice vote was taken on the motion. The motion carried unanimously.
Committee Assignments - Mrs. Schwartz moved to designate for 2021-2022 Kim Schwartz and Michelle Orton as primary Board representatives for teacher negotiations. She further moved to designate Brent Seaks and Jason Rodakowski as Board representatives on the administrative negotiations with David Wilkie assigned as a secondary representative. Mrs. Schwartz moved to designate Brent Seaks as the primary school board representative on the Roughrider Area Career and Technology Center and Kim Schwartz as the secondary representative, to designate Kim Schwartz as the primary school board representative on the Roughrider Education Services Program and David Wilkie as the secondary representative, and to designate David Wilkie as the primary school board representative on the Stark County Job Development Authority Committee and Jason Rodakowski as the secondary representative. Mrs. Orton seconded the motions. A voice vote was taken on the motions. The motions carried unanimously.
Rescind the Naming of the Two Dickinson Public Schools Virtual Schools and Rename - Mrs. Schwartz moved to rescind the motion of naming the two virtual schools as Dickinson Online Primary School and Dickinson High School Online. Mrs. Orton seconded the motion. A roll call vote was taken on the motion: ayes-5 (Wilkie, Rodakowski, Orton, Schwartz, Seaks); nays-0; absent-0. The motion carried unanimously.
Mrs. Schwartz moved to rename the virtual schools as Roughrider 9-12 Online Academy and Roughrider K-8 Online Academy. Mrs. Orton seconded the motion. A roll call vote was taken on the motion: ayes-5 (Wilkie, Rodakowski, Schwartz, Orton, Seaks); nays-0; absent-0. The motion carried unanimously.
Open Enrollment Application - Mrs. Orton moved to approve the open enrollment application for a child of Tammy Goldade from New England Public to Dickinson Public as per the open enrollment policy. Mrs. Schwartz seconded the motion. A voice vote was taken on the motion. The motion carried unanimously.
School Board Regulation Revisions, First Reading and Final Adoption - Available on the website utilizing the BoardDocs link is revised Board regulation DDAA-BR. Mr. Wilkie moved to approve the first reading and final adoption of the revisions to Board Regulation DDAA-BR, Family and Medical Leave Regulations as presented. Mrs. Schwartz seconded the motion. A roll call vote was taken on the motion: ayes-5 (Orton, Rodakowski, Schwartz, Wilkie, Seaks); nays-0; absent-0. The motion carried unanimously.
School Board Policy Adoption, First Reading - Available on the website utilizing the BoardDocs link is the new Board policy DFA. Mrs. Schwartz moved to approve the first reading of the adoption of policy DFA, Supervision and Evaluation as presented. Mrs. Orton seconded the motion. A roll call vote was taken on the motion: ayes-5 (Rodakowski, Wilkie, Orton, Schwartz, Seaks); nays-0; absent-0. The motion carried unanimously.
School Board Policy Revisions, First Reading - Available on the website utilizing the BoardDocs link are revised Board policies ACEA, DDAA, and FGBB. Mr. Wilkie moved to approve for first reading the revisions to policy ACEA, Bullying Prevention; policy DDAA, Family and Medical Leave Act; and policy FGBB, Student Prayer During Non-instructional Time as presented. Mrs. Schwartz seconded the motion. A roll call vote was taken on the motion: ayes-5 (Orton, Schwartz, Rodakowski, Wilkie, Seaks); nays-0; absent-0. The motion carried unanimously.
School Board Policy Revisions, Second Reading and Final Adoption - Available on the website utilizing the BoardDocs link are revised Board policies ACBB and DI. Mrs. Schwartz moved to approve the second reading and final adoptions of the revisions to policies ACBB, Significant Contagious Diseases and policy DI, Personnel Records as presented. Mrs. Orton seconded the motion. A roll call vote was taken on the motion: ayes-5 (Rodakowski, Orton, Schwartz, Wilkie, Seaks); nays-0; abstain-0. The motion carried unanimously.
Announcements - There were no announcements.
Adjournment - At 5:23 p.m., President Seaks declared the meeting adjourned.
Brent Seaks, Board President
Stephanie Hunter, Business Manager
Twila Petersen, Board Secretary
(Aug. 4, 2021) 2898951