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Dickinson Public Schools Unapproved Annual School Board Meeting Minutes July 9, 2019; 5:00 p.

Dickinson Public Schools
Unapproved Annual School Board Meeting Minutes
July 9, 2019; 5:00 p.m.
Central Administration Offices Board Room

The Dickinson Public School Board held its annual meeting on July 9, 2019, at the Central Administration Offices. Board members present: President Brent Seaks, Vice President Kim Schwartz, Board Member David Wilkie, Board Member Jason Rodakowski, and Board Member Michelle Orton. Others present were: Superintendent Shon Hocker, Assistant Superintendent Keith Harris, Director of Instruction Melanie Kathrein, Business Manager Kent Anderson, Adult Learning Center Coordinator Beth Hurt, Mr. Allen Gillam, JE Dunn Project Engineer Cole Conrad, Dr. Keith Fernsler, Ms. Naomi Thorson, and School Board Secretary Twila Petersen.

Call to Order - Board President Seaks called the meeting to order at 5:00 p.m.

Public Participation - There were no requests for public participation.

Addition/Removal of Agenda Items or Removal of Items from Consent Agenda - Mrs. Schwartz moved to approve the agenda, as presented. Mrs. Orton seconded the motion. A voice vote was taken on the motion. The motion carried unanimously.

Approval of Consent Agenda - Mrs. Orton moved to approve the consent agenda, as presented. Mrs. Schwartz seconded the motion. A voice vote was taken on the motion. The motion carried unanimously.

Superintendent's Report - Superintendent Hocker addressed the Board. Due to capacity concerns, open enrollment is closed to any incoming kindergartners and first graders. Other grades requesting open enrollment will be evaluated on a case-by-case basis.

Available on the website is the 2019-2020 agreement with the North Dakota School Boards Association (NDSBA) for the policy maintenance. The fees and language are the same as last year, just updating of the school year. Dr. Hocker noted it is the administrative's intent to keep the partnership with NDSBA.

Business Topics - Informational Topics
Adult Learning Center Update - Ms. Beth Hurt, Coordinator, provided a written report which is posted on the website. She addressed the Board and listed the goals for the Center for 2018-2019. They included increasing student education, increasing student use of digital technology, English Language Learner acquisition, civics education, and collaborative partnerships with area service partners. Ms. Hurt reported that the 2018-2019 goals were met or surpassed.

Adult Learning Center students were encouraged to not only receive certificates of completion but also be college ready. The English Learners continue to increase with anticipation to add another instructor this fall. Within the civics education, students learned the responsibility of voting. The Center is trying to serve more individuals in need such as low income and disabled.

President Seaks inquired if the demographics shown on Ms. Hurt's graph were age typical. Ms. Hurt responded typically she has seen more of an age range of 19-24. Board members thanked Ms. Hurt for all she and her staff are doing to service the individuals in the community. This agenda item was informational only. No action was requested.

Disposal of Equipment and Supplies - The District advertised surplus or obsolete equipment, materials, supplies, and buses. Items were sold by sealed bids. Assistant Superintendent Keith Harris addressed the Board. Posted on the website is a list of items. President Seaks reference Board policy where the unsold items could be donated to a non-profit organization. He inquired if the left-over, unsold items were being donated to non-profit organizations. Mr. Harris responded the District would be reaching out to some agencies including non-profit organizations. This agenda item was informational only. No action was requested.

Business Topics - Action Topics
Self-funded Health Insurance Committee Update - The Self-funded Health Insurance Committee met on June 20. Hayes Corporation participated at that meeting. Available on the website are the minutes from the June 20 meeting. Also available is an information sheet regarding the changes in the health insurance. Action was requested. Mrs. Schwartz moved to approve the recommendations of the Self-funded Health Insurance Committee as per the June 20 meeting minutes for the health insurance for 2019-2020. Mr. Wilkie seconded the motion. Discussion: Mr. Rodakowski inquired what the increase would be for 2019-2020. Superintendent Hocker responded it would be increasing by 10%. The recommendation was for 12%; however, with the additional out-of-pocket deductibles picked up by the employees of the District, the increase was reduced to 10%. He added the stop-loss has increased from $100,000 to $125,000. A voice vote was taken on the motion. The motion carried unanimously.

Statement of Interests - Posted on the website are each Board member's Statement of Interests. President Seaks inquired if Board members had any changes to his/her Statement of Interests. Board members had no changes noted.

Mr. Wilkie moved to allow Brent Seaks to participate and vote on the identified potential conflicts in accordance with NDCC 15.1-07-17. Mrs. Orton seconded the motion. A roll call vote was taken on the motion: ayes-4 (Orton, Rodakowski, Wilkie, Schwartz); nays-0; abstain-1 (Seaks). The motion carried.

Mr. Wilkie moved to allow Kim Schwartz to participate and vote on the identified potential conflicts in accordance with NDCC 15.1-07-17. Mrs. Orton seconded the motion. A roll call vote was taken on the motion: ayes-4 (Rodakowski, Orton, Wilkie, Seaks); nays-0; abstain-1 (Schwartz). The motion carried.

Mrs. Schwartz moved to allow Jason Rodakowski to participate and vote on the identified potential conflicts in accordance with NDCC 15.1-07-17. Mr. Wilkie seconded the motion. A roll call vote was taken on the motion: ayes-4 (Schwartz, Wilkie, Orton, Seaks); nays-0; abstain-1 (Rodakowski). The motion carried.

Mrs. Schwartz moved to allow Michelle Orton to participate and vote on the identified potential conflicts in accordance with NDCC 15.1-07-17. Mr. Wilkie seconded the motion. A roll call vote was taken on the motion: ayes-4 (Rodakowski, Wilkie, Schwartz, Seaks); nays-0; abstain-1 (Orton). The motion carried.

Mr. Rodakowski moved to allow David Wilkie to participate and vote on the identified potential conflicts in accordance with NDCC 15.1-07-17. Mrs. Schwartz seconded the motion. A roll call vote was taken on the motion: ayes-4 (Schwartz, Rodakowski, Orton, Seaks); nays-0; abstain-1 (Wilkie). The motion carried.

School Board Authorized Representative - Mrs. Schwartz moved that Superintendent Shon Hocker be named the authorized representative of the Dickinson Public School District that shall include and not be limited to the Department of Public Instruction and the legislature. She further moved that Superintendent Shon Hocker be the authorized representative for the District for all federal programs, including but not limited to all school lunch programs, vocational programs, the Energy Infrastructure and Impact Office, Title I, Title IIa, Title III, Title IV, E-rate, and Job Service programs. Mr. Wilkie seconded the motion. A voice vote was taken on the motion. The motion carried unanimously.

Special Education Authorized Representative - Mrs. Schwartz moved that Sheri Twist be named the authorized representative for the Dickinson Public School's VI-B and other special education grants. Mrs. Orton seconded the motion. A voice vote was taken on the motion. The motion carried unanimously.

Authorized Representative for the 21st Century Community Learning Centers (CCLC) Program -
Mr. Rodakowski moved to appoint Assistant Superintendent Keith Harris as the authorized representative for the 21st Century Community Learning Center grant for the 2019-2020 school year. Mrs. Schwartz seconded the motion. A voice vote was taken on the motion. The motion carried unanimously.

Designate Homeless Liaison - Mr. Wilkie moved to designate Stacy Kilwein as the Dickinson Public School District's Homeless Liaison for the 2019-2020 school year. Mrs. Schwartz seconded the motion. A voice vote was taken on the motion. The motion carried unanimously.

Designate Foster Care Liaison - Mrs. Schwartz moved to designate Stacy Kilwein as the Foster Care Liaison for the Dickinson Public School District for the 2019-2020 school year. Mrs. Orton seconded the motion. A voice vote was taken on the motion. The motion carried unanimously.

Title I Look-Alike Program - Mrs. Schwartz moved to designate supplemental funds in the amount of $101,552 be set aside by the school district for at-risk students at Jefferson Elementary, and $111,872 be set aside by the school district for at-risk students at Lincoln Elementary for the 2019-2020 school year to provide supplemental services to support these student's attainment toward meeting the state's student academic achievement standards. Mrs. Orton seconded the motion. A voice vote was taken on the motion. The motion carried unanimously.

Designate Official Newspaper - Mrs. Orton moved to designate the Dickinson Press as the official newspaper of the Dickinson Public School District. Mrs. Schwartz seconded the motion. A voice vote was taken on the motion. The motion carried unanimously.

Bank Depository Designation - Mr. Wilkie moved that American Bank Center be designated as the official depository for the school district checking account and other investments and further moved that Wells Fargo Bank, Bank of the West, Dacotah Bank, Dakota Community Bank, and Cornerstone Bank be designated as depositories for investments for the 2019-2020 fiscal year. Mrs. Schwartz seconded the motion. A voice vote was taken on the motion. The motion carried unanimously.

School Board Policy Revisions, First Reading - Revised policies ACEA-Bullying Prevention, DDAA-Family and Medical Leave, DEBG-Political Activities, and DKBC-Early Resignation Notification are posted on the website. North Dakota School Boards Association (NDSBA) recommended revisions are noted in red text. Dickinson Public School's administrator recommended revisions are noted in purple text. Mrs. Schwartz moved to approve for first reading the revisions to policies ACEA-Bullying Prevention, DDAA-Family and Medical Leave, DEBG-Political Activities, and DKBC-Early Resignation Notification, as presented. Mr. Wilkie seconded the motion. A roll call vote was taken on the motion: ayes-5 (Orton, Rodakowski, Wilkie, Schwartz, Seaks); nays-0; abstain-0. The motion carried unanimously.

School Board Policy Revision, Second Reading and Final Adoption - A copy of revised policy KAB-Parental Involvement is posted on the website. Revisions recommended by the NDSBA are noted in red text. Mrs. Orton moved to approve for second reading and final adoption the revisions to Board policy KAB-Parental Involvement, as presented. Mr. Wilkie seconded the motion. A roll call vote was taken on the motion: ayes-5 (Wilkie, Schwartz, Rodakowski, Orton, Seaks); nays-0; abstain-0. The motion carried unanimously.

Initial Resolution for General Obligation School Building Bonds - The Initial Resolution for General Obligation School Building Bonds is posted on the website. This process is recommended by Board counsel to move forward with the construction of a new high school. Mrs. Schwartz moved to approve the Initial Resolution for General Obligation School Building Bonds, as presented. Mrs. Orton seconded the motion.

Discussion: Superintendent Hocker explained the school board had a work session where there was discussion on plans for moving forward. At the work session, a request for an $89 million bond referendum was recommended. Dr. Hocker explained this amount is the bare minimum amount to meet the needs of the high school. This would not address the needs for another elementary school. There are similar capacity and maintenance challenges at the elementary schools.

Superintendent Hocker shared information regarding enrollment. Without factoring in any additional growth and using the number of kindergartners from last year that will be moving into the first grade, in four years, those five grades will be very close to 400 students per grade level. Kindergarten classrooms could potentially be at 31 students per classroom unless the needs at the elementary level are addressed.

He noted an additional $500,000 out of the $5 million building fund reserve will be utilized to cover the debt that is generated and is not covered by the $89 bond referendum. If the community supports the $89 bond referendum, then it would be very likely the District would be back in approximately two years to address the needs at the elementary level. Instead of combining the high school and elementary school in one bond as proposed in the last bond referendum, it will be done in two steps.

Superintendent Hocker shared the student enrollment in kindergarten, first grade, and half of the second grade are already over capacity. Opening the fifth grade classrooms at Berg Elementary this fall will help address the fifth grade enrollment. Dr. Hocker said the District will very quickly have no physical space for additional enrollment growth.

President Seaks referenced the CTE Center and inquired if there was a savings estimate with putting the center on hold. Superintendent Hocker responded the $89 bond referendum is a derivative of setting aside $2 million. At some point in the future, the District could be looking for corporate sponsorship or fundraising as a possibility for the CTE center. The District should be able to continue to meet the needs of the vocational programs for the next year or two and then hope to secure funding to finish the career and technical education program of the new high school. He added the District is committed to pursuing the academy model at the high school and this would provide additional time to make a smooth transition.

Dr. Hocker explained if the community does not support a high school referendum, there will have to be conversations on how to start reducing enrollment. One option of reducing the enrollment is to make kindergarten half day instead of full day. The ramifications of doing this is the potential for families to try to find daycare for the other half of the day. There are not enough daycare providers to serve those 500 kindergarteners for half a day and it is not an ideal plan.

A roll call vote was taken on the motion: ayes-5 (Rodakowski, Orton, Schwartz, Wilkie, Seaks); nays-0; abstain-0. The motion passed unanimously.

Resolution Calling a Special Election to Vote - Available on the website is the Resolution Calling a Special Election to Vote on the Question of Approving an Initial Resolution for General Obligation School Building Bonds, Notice of the Election, and the sample Ballot. Mrs. Orton moved to adopt the Resolution Calling a Special Election to Vote on the Question of Approving an Initial Resolution for General Obligation School Building Bonds, Notice of Election, and Ballot, as presented. Mr. Wilkie seconded the motion. Discussion: President Seaks noted there will be two locations for voting at the September 10 special election. Vice President Schwartz referenced the language on the ballot question pertaining to the $39.06 on each $1,000 and how this was misleading to the taxpayer. Superintendent Hocker responded he has researched this required language on the ballot. It is not the ratio that impacts the individual taxpayer. The $89 million bond referendum is a 23% reduction from the last bond referendum. A roll call vote was taken on the motion: ayes-5 (Wilkie, Schwartz, Rodakowski, Orton, Seaks); nays-0; abstain-0. The motion carried unanimously.

2019-2020 Board Meeting Dates and Times - The Board is required to establish its regular meeting day and time. Mr. Wilkie moved that the regular board meeting of the Dickinson Public School District be set for the second Monday of each month beginning at 5:00 p.m., with the exceptions noted and as presented. Mrs. Schwartz seconded the motion. A voice vote was taken on the motion. The motion carried unanimously.

Election of Officers - Chair Seaks opened the floor for the election of office for the position of president of the school board. Mrs. Schwartz moved to nominate Brent Seaks as president of the Dickinson Public School Board. Mr. Wilkie seconded the motion. Chair Seaks made three calls for additional nominations. There were no further nominations. A voice vote was taken on the motion. The motion carried unanimously. President Seaks thanked the Board members for their support.

Board President Seaks conducted the election for the position of vice president of the school board. He opened the floor for nominations. Mr. Wilkie moved to nominate Kim Schwartz as vice president of the Dickinson Public School Board. Mrs. Orton seconded the motion. President Seaks made three calls for
additional nominations. There were no further nominations. A voice vote was taken on the motion. The motion carried unanimously.

Committee Assignments - Mrs. Schwartz moved to designate for 2019-2020 Michelle Orton and Kim Schwartz as primary Board representatives for teacher negotiations. She further moved to designate Jason Rodakowski and Brent Seaks as Board representatives on the administrative negotiations with David Wilkie assigned as a secondary representative. Mrs. Schwartz moved to designate Brent Seaks as the primary school board representative on the Roughrider Area Career and Technology Center and Kim Schwartz as the secondary representative, to designate Kim Schwartz as the primary school board representative on the Roughrider Education Services Program and David Wilkie as the secondary representative, to designate David Wilkie as the primary school board representative on the Stark County Job Development Authority Committee and Jason Rodakowski as the secondary representative. Mrs. Orton seconded the motion. A voice vote was taken on the motion. The motion carried unanimously.

Announcement - President Seaks referenced the August 5 Dickinson Stakeholder meeting at the Heart River Retreat. Stakeholders include the City Commissioners, County Commissioners, Dickinson Mayor, Dickinson Parks and Recreation, and local legislators. Dr. Hocker asked the Board members to let the District know if they are planning to attend. If three or more Board members are planning to attend, an announcement needs to be sent out.

Adjournment - At 5:30 p.m., President Seaks declared the meeting adjourned.

Brent Seaks, Board President
Kent Anderson, Business Manager
Twila Petersen, Secretary
(Published: July 23, 2019)