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Dickinson Public Schools Unapproved Regu

Dickinson Public Schools Unapproved Regular School Board Meeting Minutes Thursday, October 6, 2022; 5:00 p.m. Professional Learning Lab A complete recording of the October 6, 2022, Regular School Board Meeting is available on the Dickinson Public Schools website utilizing the BoardDocs link. The Dickinson Public School Board held a regular meeting on October 6, 2022, at the Professional Learning Lab. Board members present were President Michelle Orton, Vice President Kim Schwartz, Board Member Brent Seaks, Board Member Jason Rodakowski, and Board Member David Wilkie. Also present were Superintendent Dr. Marcus Lewton, Business Manager Stephanie Hunter, Elementary Assistant Principal Richard Smith, Dickinson Middle School Principal Casaundra Francis, Heart River Elementary Principal Randy Muffley, Director of Instruction Melanie Kathrein, Activities Director Guy Fridley, Assistant Superintendent Keith Harris, Mrs. Neva Alejandro, Mrs. Rebecca Shuster, and Board Secretary Twila Petersen. Call to Order - Board President Orton called the meeting to order at 5:00 p.m. Public Participation – There were no requests for public participation. Approval of the Consent Agenda or Addition/Removal of Consent Agenda Items – Included in the consent agenda are the minutes from the August 4, 2022, Board Retreat/Workshop, the September 12, 2022, Budget Public Input Hearing, the September 12, 2022, Regular School Board Meeting, and the October 4, 2022, School Board Workshop. Mrs. Schwartz moved to approve the consent agenda as presented. Mr. Seaks seconded the motion. A slide show was displayed recognizing some students for their accomplishments. President Orton noted some of the national dates observed this week and commended the Communications Department for the Thank You Program that was recently launched. A voice vote was taken on the motion. The motion carried unanimously. Approval of Agenda – Mr. Seaks moved to approve the agenda as presented. Mrs. Schwartz seconded the motion. A voice vote was taken on the motion. The motion carried unanimously. Superintendent’s Report – Superintendent Dr. Lewton addressed the Board. He commended the District Communications Department for creating and launching the Thank You Program which is an opportunity for employees and community members to complete an online form to thank an employee of the District. It is a way of recognizing the great employees in the District. A video was created with some of the first recipients of the thank you program. This video is posted on social media. Dr. Lewton noted there are paraprofessional trainings held most Wednesdays this school year. He commended Director of Student Services Twist and her team for coordinating the speakers and trainers for these weekly trainings. Business Topics – Informational Topics Board Goals –Posted on the website is information regarding Choice Ready, Response to Intervention, Board Goals 1.2, 2.2, and 2.3, and detailed information on Board Goal 2. Superintendent Dr. Lewton addressed the Board. Board Goal 2 addresses the number of students that are proficient or above in eighth-grade mathematics as measured by the North Dakota State Assessment administered in the spring. The percentage of those proficient in the spring of 2022 was 28%. The goal is to increase this proficiency to 70% by the spring of 2027. Director of Instruction Kathrein addressed the Board. She addressed the reason why the District was focusing on the mathematics goal and using progress measures and how the goal will be accomplished. Mrs. Kathrein explained that “achievement in mathematics is important at all levels building consistently grade after grade.” Mathematics is built on from the elementary level through high school. Statistics show that students that fail Algebra I are less likely to graduate. Statistics also show that students that take Algebra II are more likely to go on to post-secondary education. Success in mathematics builds a foundation for the student’s future. Choice Ready is a measure to determine if students are prepared for success upon graduation. Mrs. Kathrein provided some examples of the essential skills to be post-secondary ready, workforce ready, and military ready. One of the components of the High Reliability Schools (HRS) framework is how we respond when a student did not learn the material. The Response to Intervention (RTI) process is an approach to assist students that may not have understood what was taught. Typically, RTI is provided through a three-tiered process. The first tier is a preventative process. Tier 2 is an intervention process. At Tier 3, there is intensive remediation. Each tier builds on the previous tier. Superintendent Lewton reviewed Goal 2.1, “The percent of seventh-grade students that score at grade level or above on the NWEA MAP Math will increase from 68% in spring of 2022 to 90% by spring of 2027.” Dr. Lewton has posted on the website a graph displaying the proficiency of all students, disabled students, limited English proficiency students, and free and reduced lunch students. The goal is to see the trend move towards more proficiency. The baseline was set in the spring of 2022. To meet the goal for this year, Dr. Lewton said the proficiency will need to increase by eight or nine points. He said the subgroups are on track to meet this goal. Dickinson Middle School Principal Francis addressed the Board. She explained how the District has implemented steps to try to meet the goals. This includes additional interventions, targeting specific skills, common summative and formative assessments, and collective responsibility. The mathematics department interventions are sometimes daily interventions depending on the skill level and meeting the needs of all students at their level. Meeting these needs could be at the lower level, medium level, or higher level. At Dickinson Middle School, each grade level has four Tier-1 teachers. Ms. Francis explained it is the responsibility of the entire team of teachers to make sure all the students are learning. Board Member Seaks shared a scenario of a classroom of students at different levels. Some students in the classroom understand the material, some students are struggling, and some students have grasped the material and are ready to move on. He inquired how the RTI process would be provided in this type of classroom setting. Ms. Francis responded one interventionist would potentially work with the students that have not grasped the information and do a reteach. Another teacher could be assessing those students that are bored. She explained the intervention process is flexible. If necessary, the intervention is repeated, sometimes with a different approach, until the student grasps the material. The goal is not to give up on the student. Board Member Seaks inquired if there were enough teachers for the interventions. Ms. Francis responded they could always use more staff at the interventionist level. Mr. Seaks inquired if the Roughrider Academy students receive an intervention. Ms. Francis responded they do receive different services dependent upon the level of need. Board President Orton noted that within all the groups, the seventh graders appeared to be the ones declining in the data for all students. She inquired what they attribute to that decline. Mrs. Kathrein noted the data was for the seventh graders in the spring in comparison to the seventh graders in the fall. It is anticipated the seventh graders this fall will be more proficient in the spring. The Board Goal 2.2 states “The percent of 6th-grade students that score at grade level or above on the NWEA MAP Math will increase from 60% in spring of 2022 to 82% by the spring of 2027.” Superintendent Lewton noted the data shows the sixth graders appear to be mostly on target. DMS Principal Francis said the only difference between seventh and sixth graders is the addition of the standards-based grading that was implemented in grade six this year. This type of grading provides more clarity. Board Member Schwartz inquired how Ms. Francis felt standards-based grading will make a difference. Ms. Francis has seen how this type of grading has changed the conversation immensely within the learning environment. She commended the teachers on the great job they are doing. She has seen where the teachers are now taking the behavior aspect out of the grading and providing a different delivery method. The Board Goal 2.3 states “The percent of 5th-grade students that score at grade level or above on the NWEA MAP Math will increase from 55% in the Spring of 2022 to 77% by Spring of 2027.” Superintendent Lewton felt the fifth graders were possibly the most on track to meet the goal. Heart River Elementary Principal Muffley addressed the Board. He noted that elementary students have been utilizing standards-based grading for a few years. This type of grading helps the students take ownership of their learning. Their grades are a more accurate reflection of what the students know and understand. Some ways of meeting the goal for mathematics in fifth graders are tighter Tier 1 essentials. Some of the work happening in the past couple of years at the elementary level is identifying priority standards in mathematics, providing common vocabulary, and creating proficiency scales during the collaborative time of the early release days. Mr. Muffley noted there is a standard level of services in mathematics across the District. A student at one building in one grade is essentially having the same mathematics experiences as another student in the same grade at another elementary building. Principal Muffley explained the District’s elementary researched-based resource for mathematics is Eureka Math. All teachers are using Eureka Math to reach the goals in Tier 1. Additionally, teachers are using a digital tool called DreamBox. DreamBox can assist with boosting proficiency. Tier 2 has resources in Eureka Math to help support with training in mathematics. Board Member Seaks addressed the challenges with students coming in and exiting the District that have not been part of this process. Dr. Lewton responded the students need to be in the District for more than a year to be included in the data. Out of the enrollment of approximately 4,000 students, approximately 1,000 of those students were entering or exiting the District. That emphasizes the reason for an RTI process so that any incoming student stays on track and does not fall behind. This agenda item was informational only. No action was requested. Summer Buildings and Grounds Update – Available on the website utilizing the BoardDocs link is a report listing the projects completed this summer and the approximate cost for the projects. All projects combined were a total of $2.57 million. This agenda item was informational only. No action was requested. Student Mobility Report – Available on the website utilizing the BoardDocs link is a report providing the demographics and number of students entering and exiting the District. This agenda item was informational only. No action was requested. Soccer and Softball Complex Update – District Activities Director Guy Fridley addressed the Board. He updated the Board on the construction of the Sanford Sports Complex. This complex will include four softball fields and two soccer fields. The Sanford Sports Complex is located on property owned by Dickinson State University. Dickinson Public Schools has an agreement to utilize the sports complex. Available on the website are pictures of the progress being made on the construction. The turf should be put in within the next couple of weeks. The lighting of the championship field will be installed in the near future. The soccer fields will have natural grass with irrigation. The softball fields should be ready to be utilized in the spring of 2023. The soccer fields should be ready to be utilized in the fall of 2023. Mr. Fridley has secured a high school level 18 softball tournament and the west region softball tournament to be held at the Dickinson Sanford Sports Complex in the spring 2023. He also secured the state softball and baseball tournaments to be held in Dickinson in 2024 and 2028. This agenda item was informational only. No action was requested. Superintendent’s Formative Evaluation – Board members were reminded to complete an online superintendent’s formative evaluation before November. This agenda item was informational only. No action was requested. Self-Funded Health Insurance Committee Update – Available on the website are the minutes from the October 5, 2022, Self-funded Health Insurance Committee Meeting. Superintendent Lewton explained the committee was provided multiple options from Brown and Brown regarding the health insurance premiums. This agenda item was informational only. No action was requested. Business Topics – Action Topics Self-Funded Health Insurance Premium – Available on the website utilizing the BoardDocs link are slides provided by Brown and Brown and also the minutes from the October 5, 2022, Self-Funded Health Insurance Committee Meeting. Mrs. Schwartz moved to approve the recommendation of the Self-funded Health Insurance Committee as per the October 5, 2022, committee meeting minutes with the new premiums to become effective on January 1, 2023. Mr. Wilkie seconded the motion. A roll call vote was taken on the motion: ayes-5 (Rodakowski, Wilkie, Seaks, Schwartz, Orton); nays-0; absent-0. The motion carried unanimously. Annual Financial Report – Available on the website utilizing the BoardDocs link is the 2021-2022 State Annual Report in the North Dakota Department of Public Instruction format. Mr. Seaks moved to approve the Annual Financial Report for the fiscal year beginning July 1, 2021, and ending June 30, 2022, as presented. Mrs. Schwartz seconded the motion. A roll call vote was taken on the motion: ayes-5 (Seaks, Rodakowski, Schwartz, Wilkie, Orton); nays-0; absent-0. The motion carried unanimously. Final Budget and Certificate of Levy for 2022-2023 – Available on the website utilizing the BoardDocs link is the 2022-2023 Budget and Certificate of Levy to be filed to the County Auditor’s Office before October 10, 2022. Mrs. Schwartz moved to approve the final Certificate of Levy for 113.70 mills for the fiscal year ending June 30, 2023, in the amount of general fund expenditures of $58,357,096, capital projects fund expenditures of $2,932,345, debt service fund expenditures of $4,385,172, and food service fund expenditures of $2,200,000. Mr. Seaks seconded the motion. A roll call vote was taken on the motion: ayes-5 (Schwartz, Rodakowski, Seaks, Wilkie, Orton); nays-0; absent-0. The motion carried unanimously. Request for Proposal for a Commercial Real Estate Broker – The District advertised for Requests for Proposals for a Commercial Real Estate Broker for the purpose of selling excess District property. At the proposal opening, two qualified proposals were received. Mr. Seaks moved that Business Manager Stephanie Hunter enter into a real estate contract with Real Estate Broker Kyle Kuntz for a term of 12 months with an option for renewal for the purpose of disposing of school real estate as per Board policy IAD. Mrs. Schwartz seconded the motion. Discussion: Superintendent Lewton acknowledged a pre-determined rubric was utilized to select the broker and was included in the request for proposals. A roll call vote was taken on the motion: ayes-5 (Wilkie, Seaks, Rodakowski, Schwartz, Orton); nays-0; absent-0. The motion carried unanimously. Board Appointed Delegates for the 2022 North Dakota School Boards Association Convention – Mrs. Schwartz moved that Board Members Michelle Orton, Kim Schwartz, Brent Seaks, and Jason Rodakowski be appointed delegates from Dickinson Public Schools for the North Dakota School Boards Association 2022 Convention. Mr. Wilkie seconded the motion. A voice vote was taken on the motion. The motion carried unanimously. Open Enrollment Applications – Mr. Wilkie moved to approve the open enrollment applications from Ashley Loveless for her children to attend Dickinson Public Schools from Belfield Public as per the open enrollment policy. Mrs. Schwartz seconded the motion. A voice vote was taken on the motion. The motion carried unanimously. Reaffirm Board Policy, First Reading and Final Adoption – Available on the website utilizing the BoardDocs link is Board policy BDA, Procedure for Adopting Board Policy. Mrs. Schwartz moved to reaffirm Board policy BDA, Procedure for Adopting Board Policy for the first and final reading with no revisions. Mr. Wilkie seconded the motion. A roll call vote was taken on the motion: ayes-5 (Seaks, Wilkie, Rodakowski, Schwartz, Orton); nays-0; absent-0. The motion carried unanimously. School Board Regulation Revisions, First Reading and Final Adoption – Available on the website utilizing the BoardDocs link is posted Board regulation FGA-BR1, Student Education Records Access and Amendment Procedure. Mr. Wilkie moved to approve the first reading and final adoption of the revisions to Board regulation FGA-BR1, Student Education Records Access and Amendment Procedure as presented. Mrs. Schwartz seconded the motion. A roll call vote was taken on the motion: ayes-5 (Schwartz, Rodakowski, Wilkie, Seaks, Orton); nays-0; absent-0. The motion carried unanimously. Reaffirm Board Regulation, First Reading and Final Adoption – Available on the website utilizing the BoardDocs link is posted Board regulation FGA-BR2, Criteria for Approving and Denying Directory Information and Personal Identifiable Information (PII) Release Requests. Mr. Seaks moved to reaffirm Board regulation FGA-BR2, Criteria for Approving and Denying Directory Information and PII Release Requests as presented for first and final reading with no revisions. Mrs. Schwartz seconded the motion. A roll call vote was taken on the motion: ayes-5 (Schwartz, Wilkie, Seaks, Rodakowski, Orton); nays-0; absent-0. The motion carried unanimously. School Board Policies Revisions, First Reading – Available on the website utilizing the BoardDocs link are posted several proposed policies with revisions. Mrs. Schwartz moved to approve the first reading of the revisions to policy FFD, Possessing Weapons; policy FGA, Student Education Records and Privacy; policy GCAA, Grade Promotion, Retention, and Acceleration; and policy KAAB, Volunteers in the Schools; as presented. Mr. Wilkie seconded the motion. A roll call vote was taken on the motion: ayes-5 (Seaks, Wilkie, Rodakowski, Schwartz, Orton); nays-0; absent-0. The motion carried unanimously. Announcements – There was one policy, BDAB, Savings Clause, for the Board to review before being placed on next month’s Board meeting agenda. Adjournment – At 6:10 p.m., Mrs. Schwartz moved to adjourn. Mr. Seaks seconded the motion. President Orton declared the meeting adjourned at 6:10 p.m. Michelle Orton, Board President Stephanie Hunter, Business Manager Twila Petersen, Board Secretary (Oct. 26, 2022) 114479