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Dickinson Public Schools Unapproved Regu

Dickinson Public Schools Unapproved Regular School Board Meeting Minutes Monday, November 14, 2022; 5:00 p.m. Professional Learning Lab A complete recording of the November 14, 2022, Regular School Board Meeting is available on the Dickinson Public Schools website utilizing the BoardDocs link. The Dickinson Public School Board held a regular meeting on November 14, 2022, at the Professional Learning Lab. Board members present were President Michelle Orton, Vice President Kim Schwartz, Board Member Brent Seaks, Board Member David Wilkie, and Board Member Jason Rodakowski. Also present were Superintendent Dr. Marcus Lewton, Assistant Superintendent Keith Harris, Business Manager Stephanie Hunter, Elementary Assistant Principal Richard Smith, Prairie Rose Elementary Principal Nicole Weiler, Roughrider Area Career and Technology Center (RACTC) Director Ronda Schauer, Lincoln Elementary Principal Tammy Peterson, Curriculum Coordinator/Response to Intervention Coach Lexi Steiner, Director of Instruction Melanie Kathrein, Roosevelt Elementary Principal Henry Mack, Berg Elementary Principal Tracy Lecoe, Dickinson High School Assistant Principal Theodore Schye, Dickinson High School Principal Jeffrey Brandt, Dickinson High School Assistant Principal Guy Fridley, Jefferson Elementary Principal Sara Streeter, Career and Technology Education (CTE) Director Aaron Anderson, and Board Secretary Twila Petersen. Call to Order - Board President Orton called the meeting to order at 5:00 p.m. Public Participation – There were no requests for public participation. Approval of the Consent Agenda or Addition/Removal of Consent Agenda Items – Included in the consent agenda are the minutes from the October 6, 2022, School Board Meeting and the November 8, 2022, Board Workshop. Mr. Seaks moved to approve the consent agenda as presented. Mrs. Schwartz seconded the motion. President Orton highlighted that two Board members, Mrs. Schwartz and Mr. Seaks, received awards at the recent North Dakota School Boards Association convention for their years of service as Board members. A slide show was displayed recognizing students, administrators, and school board members for their accomplishments. A voice vote was taken on the motion. The motion carried unanimously. Approval of the Agenda – Mrs. Schwartz moved to approve the agenda as presented. Mr. Wilkie seconded the motion. A voice vote was taken on the motion. The motion carried unanimously. Superintendent’s Report – Superintendent Dr. Lewton addressed the Board. He explained the District received a grant from the North Dakota Full-Service Community Schools (NDFSCS). This grant provides funding to hire a coordinator to work inside and outside entities to provide support for students, families, and educators. Due to barriers, sometimes students attend school unprepared to learn. The coordinator might identify the family needs food for the winter, assistance with housing or transportation, or other needs such as early childhood education exposure. Dr. Lewton noted this was American Education Week. He thanked the principals, teachers, staff, and parents for the transition to virtual instruction last week Thursday. He noted it was not an easy transition with many details and inconveniences. There were recent audits of the Regional After School Program (RASP) and also the food service program. He thanked those that coordinate and work in those programs. Dr. Lewton is working with the Director of Instruction Kathrein to put together an English Learners and Gifted and Talented task force to consider some improvements in those areas. Superintendent Lewton, Business Manager Hunter, Assistant Superintendent Harris, and some principals will be reviewing some options for hiring recommendations for the next school year. Business Topics – Informational Topics Roughrider Career and Area Technical Education Center (RACTC) Annual Report – Posted on the website is an annual report provided by RACTC Director Ronda Schauer. Mrs. Schauer addressed the Board. She referenced some highlights from her report. There are currently 238 students that attend the health careers courses at Dickinson High School. There are a variety of health career classes for students to choose from. Some courses can be taken for certification, such as Certified Nursing Assistant (CNA), developmental disabilities certification, dental assistant, Emergency Medical Responder (EMR), and also for a firefighter. The RACTC is currently serving 12 member schools in southwestern North Dakota. These schools all participate in emerging technology modules. These modules rotate among the member schools. Heavy equipment operation was newly launched this year. There are currently 37 students in the heavy equipment operator program. The RACTC in partnership with CHI St. Alexius received a grant to provide a Scrub Camp for students. Students will have an opportunity to participate in 15 different stations. This agenda item was informational only. No action was requested. Board Goals – Dickinson Public Schools Curriculum Coordinator/Response to Intervention Coach Lexi Steiner and Director of Instruction Melanie Kathrein addressed the Board. They shared data regarding the Dibels assessments for the second and third graders in reading. Available on the website utilizing the BoardDocs link is a presentation regarding the data. Mrs. Kathrein explained the goal is to ensure the students have sufficient ability to comprehend words. She added it is a lot of work to achieve this goal. She referenced the Board’s goal of increasing the percentage of students who are proficient or above proficiency in third-grade reading. Students that have good word recognition and language comprehension will achieve reading comprehension. Mrs. Kathrein noted that the assessment of the second and third graders has two pieces. Those pieces are nonsense word fluency and oral reading fluency. The District’s English Language Arts instructors are currently doing a review of the instruction and how time is used in the classroom for literacy instruction. Mrs. Kathrein commended them for their work on this committee. They started work over the summer. At the recommendation of the review committee, a new program in phonetic awareness was implemented. This assists students to have the ability to understand the individual sounds in spoken language. Director Kathrein said that students learn how to decode letter sounds and then put them into writing. Mrs. Steiner provided a more in-depth explanation for nonsense word fluency. Nonsense word fluency is in two parts; the correct letter sound and also decoding the whole word reading. Mrs. Steiner provided some examples of the data for assessing letter sounds and decoding from second graders. Additional data drilled down information for two students and their ability to sound out a word or set of words within a specified amount of time. The data can explain what areas the student needs additional assistance or practice. Mrs. Steiner explained the data from Dibels is helping the teacher narrow down the focus. Board Member Seaks inquired if there was a correlation between the student’s exposure to reading, especially if there is motivation in the home environment. Mrs. Steiner said this is the first time they are looking at specific skills. The more successful reader needs to sound out the words. She noted the Dibels components have some great parent-friendly tools to provide support at home to practice reading. Some examples are to have a child make out a grocery list or start a journal. Board President Orton noted some classrooms have up to 27 students in a classroom and inquired how a teacher might manage the different levels of learning. Mrs. Steiner responded that it does make it challenging. She hopes there is a better understanding of how complex it is for the students to comprehend their reading. Her presentation was a sampling of two students and not an entire classroom. Teams are leveraging what happens in Tier 1 to support all students. The teams are being more intentional at Tier 2 during the smaller group instruction. Board Member Seaks inquired how Dickinson Public’s data compares to other school districts. Mrs. Steiner responded she had compared the data from another out-of-state District. Dickinson Public’s data is similar. She noted that they are using a different way of targeting the specific needs of the individual student and reading instruction practices. Superintendent Lewton inquired regarding a baseline. Mrs. Steiner noted the assessment was done at the beginning of the school year. The benchmark window did not happen until October. The time for instruction and impact was much shorter. Due to this, more students may have fallen into the lower percentile. This type of assessment and scoring is not an easy task. This agenda item was informational only. No action was requested. Southwest Area Career and Technical Education Academy (SWACTEA) Update – CTE Director Aaron Anderson addressed the Board. Mr. Anderson reported construction work is progressing in building A at the North Campus or former Halliburton building. The demolition is almost complete. The plumbing and electrical are also almost completed. Contractors are working on the interior drywalls and painting. The flooring should be arriving within the next two weeks. The contractors still estimate the work should be completed in December so that building A is occupied before the end of the year. Mr. Anderson reported that bids for the construction of buildings B and C are scheduled for opening on November 23, 2022. Director Anderson noted there are approximately $3.33 million in grant funds that the CTE Center is waiting to be released from the Federal Treasury Department. Approximately $6.66 million has been received from the grant program. This agenda item was informational only. No action was requested. Business Topics – Action Topics Memorandum of Understanding in Boys’ and Girls’ Hockey – Available on the website utilizing the BoardDocs link is a Memorandum of Understanding for hockey. Mrs. Schwartz moved to approve the Memorandum of Understanding between the Dickinson Public Schools and Dickinson Youth Activities, Inc./Dickinson Hockey Club for boys’ and girls’ hockey for the 2022-2023 school year, as presented. Mr. Wilkie seconded the motion. A voice vote was taken on the motion. The motion carried unanimously. Superintendent’s Evaluation – Mr. Seaks stated upon review of the superintendent’s formative evaluation by the Board, he moved that Superintendent Dr. Lewton’s rating was satisfactory in all six performance areas including Goal and Vison Setting, Board Relations, Human Resource Management, Curriculum and Student Support Services, Community Relations, and Operations and Resources Management. Mrs. Schwartz seconded the motion. Discussion: President Orton noted all five Board members participated in completing the evaluation. She commended Superintendent Lewton for his leadership. A roll call vote was taken on the motion: ayes-5 (Wilkie, Seaks, Rodakowski, Schwartz, Orton); nays-0; absent-0. The motion carried unanimously. Open Enrollment Applications – Mrs. Schwartz moved to approve the open enrollment applications for three children of Martha Nunez from Richardton-Taylor Public Schools to attend Dickinson Public Schools as per the open enrollment policy. Mr. Wilkie seconded the motion. A voice vote was taken on the motion. The motion carried unanimously. Reaffirm Board Policy, First Reading and Final Adoption – Available on the website utilizing the BoardDocs link is Board policy BDAB, Savings Clause. Mrs. Schwartz moved to reaffirm Board policy BDAB, Savings Clause for the first and final reading with no revisions. Mr. Wilkie seconded the motion. A roll call vote was taken on the motion: ayes-5 (Rodakowski, Wilkie, Schwartz, Seaks, Orton); nays-0; absent-0. The motion carried unanimously. Rescind School Board Policy, First Reading – Available on the website utilizing the BoardDocs link is posted Board policy GCBC, Curricular Performances and Grading. Mr. Seaks moved to rescind Board policy GCBC, Curricular Performances and Grading for first reading. Mrs. Schwartz seconded the motion. A roll call vote was taken on the motion: ayes-5 (Rodakowski, Seaks, Schwartz, Wilkie, Orton); nays-0; absent-0. The motion carried unanimously. School Board Policies Revisions, First Reading – Available on the website utilizing the BoardDocs link is posted Board policy BCAA, Board Meeting Agenda and Pre-Meeting Preparation, and policy IDC, Data Protection and Security Breaches. Mrs. Schwartz moved to approve the first reading of the revisions to policy BCAA, Board Meeting Agenda and Pre-Meeting Preparation, and policy IDC, Data Protection and Security Breaches, as presented. Mr. Wilkie seconded the motion. A roll call vote was taken on the motion: ayes-5 (Seaks, Rodakowski, Wilkie, Schwartz, Orton); nays-0; absent-0. The motion carried unanimously. School Board Policies Revisions, Second Reading and Final Adoption – Available on the website utilizing the BoardDocs link are posted several proposed policies with revisions. Mr. Wilkie moved to approve the second reading and final adoption of the revisions to policy FFD, Possessing Weapons; policy FGA, Student Education Records and Privacy; policy GCAA, Grade Promotion, Retention, and Acceleration; and policy KAAB, Volunteers in the Schools; as presented. Mr. Seaks seconded the motion. A roll call vote was taken on the motion: ayes-5 (Schwartz, Rodakowski, Wilkie, Seaks, Orton); nays-0; absent-0. The motion carried unanimously. Announcements – There was one policy, BDBB, Retaining an Attorney, for the Board to review before being placed on next month’s Board meeting agenda. Adjournment – President Orton declared the meeting adjourned at 5:46 p.m. Michelle Orton, Board President Stephanie Hunter, Business Manager Twila Petersen, Board Secretary (Dec. 7, 2022) 127311