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Dickinson Public Schools Unapproved Regu

Dickinson Public Schools Unapproved Regular School Board Meeting Minutes Monday, January 9, 2023; 5:00 p.m. Professional Learning Lab A complete recording of the January 9, 2023, Regular School Board Meeting is available on the Dickinson Public Schools website utilizing the BoardDocs link. The Dickinson Public School Board held a regular meeting on January 9, 2023, at the Professional Learning Lab. Board members present were Board President Michelle Orton, Board Vice President Kim Schwartz, Board Member Brent Seaks, Board Member David Wilkie, and Board Member Jason Rodakowski. Also present were Superintendent Dr. Marcus Lewton, Assistant Superintendent Keith Harris, Business Manager Stephanie Hunter, Director of Student Services Sheri Twist, Elementary Assistant Principal Richard Smith, Prairie Rose Elementary Principal Nicole Weiler, Lincoln Elementary Principal Tammy Peterson, Southwest Community High School/Roughrider 9-12 Virtual Academy Principal Kristy Goodall, Dickinson Middle School Principal Cassie Francis, Heart River Elementary Principal Randy Muffley, Director of Instruction Melanie Kathrein, Berg Elementary Principal Tracy Lecoe, Dickinson High School Principal Jeffrey Brandt, Jefferson Elementary Principal Sara Streeter, Community Outreach Coordinator Jaci Kolm, CTE Director Aaron Anderson, Dickinson High School Senior Isaac Hoffer, Ms. JoAnn Coates, and Board Secretary Twila Petersen. Call to Order - Board President Orton called the meeting to order at 5:00 p.m. Public Participation – There were no requests for public participation. Approval of the Consent Agenda or Addition/Removal of Consent Agenda Items – Included in the consent agenda are the minutes from the December 12, 2022, School Board Meeting and the January 5, 2023, Board Workshop. Mrs. Schwartz moved to approve the consent agenda as presented. Mr. Seaks seconded the motion. Discussion: President Orton noted the many employee recognitions listed on the consent agenda. A voice vote was taken on the motion. The motion carried unanimously. Approval of the Agenda – Mrs. Schwartz moved to approve the agenda as presented. Mr. Wilkie seconded the motion. A voice vote was taken on the motion. The motion carried unanimously. Superintendent’s Report – Superintendent Dr. Lewton addressed the Board. He reported on Monday, January 16 there would be a full day of professional development at all the buildings. Dr. Lewton listed the types of professional development taking place at the elementary, middle school, and high school buildings. Dr. Lewton explained a survey went out to families and certified staff on December 22 requesting input from the recent virtual learning days that were utilized during storm days. A portion of the survey requested information on the effectiveness of the virtual days. Available on the website using the BoardDocs link are summaries of the parent responses and the District certified employee responses. Dr. Lewton noted virtual learning can be challenging for both the parents and the teachers. Approximately 575 parents responded to the survey and 135 certified employees responded. There were three options regarding the school calendar for participants to select on both surveys. The options were to keep the current calendar, keep the current calendar and build in two grace days, or create a new calendar with two snow days. Of the parents responding, 66% preferred the current calendar using a virtual day for storm days. Of the certified employees responding, 48.9% preferred the current calendar, and 47.4% preferred grace days built into the calendar. The administrative Cabinet reviewed the data from the survey. The recommendation from Cabinet was for the District to utilize virtual days which is directed in Board policy. The Cabinet also recommended the District consider grace days if a major storm should prolong over many days. They also recommended considering grace days in the scenario where the District cannot plan in advance to send devices home with students, such as an early morning or weekend snowstorm. Dr. Lewton reported the Calendar Committee will have its second meeting this week. He felt there could be a calendar for the 2023-2024 school year for the Board to consider for adoption at their February Board meeting. Business Topics – Informational Topics Budget Input and Development Committee Update – Superintendent Dr. Lewton addressed the Board. The Budget Input and Development Committee had a meeting on December 20. At this meeting, the committee reviewed and discussed some options regarding the remodeling of building C at the Southwest Area Career and Technical Education Academy. Dr. Lewton reported $3.3 million of the funds for the project at the North Campus are tied up by the Treasury Department. The Budget Committee recommends waiting until the funds are released by the Treasury Department or legislative bills before moving forward with remodeling building C. This agenda item was informational only. No action was requested by the Board. Board Goals – Community Outreach Coordinator Jaci Kolm addressed the Board. She has posted on the website utilizing the BoardDocs link data regarding Board goal 3.2. Board goal 3.2 references the goal of the District to increase the percentage of students that are Choice Ready from 53.4% in the spring of 2022 to 78.4% by the spring of 2027. It also increases the percentage of students graduating with a work-based learning experience from 7% in the spring of 2022 to 25% by the spring of 2027. The data Ms. Kolm shared reflects the District has surpassed its goal of 10% of the high school seniors having worked-based learning. There is currently 12% set to start their work-base learning experience in the second semester which is next week. There will be approximately 25-30 students placed within the community. Ms. Kolm explained there has been more promotion and more awareness with the local businesses to consider this opportunity for students to work within the organizations. She has also been meeting with counselors and teachers to share information regarding the work-base learning and linking students with opportunities. Ms. Kolm shared the process for connecting the students with a work-base learning opportunity. Some of these opportunities are paid internships. The second annual Academy Expo was recently held at the high school. This was very successful in connecting students with businesses. The State has implemented a work-based learning program within the RU Ready ND. Dickinson Public Schools utilizes this program. Employers can post opportunities on the RU Ready website. This agenda item was informational only. No action was requested. Business Topics – Action Topics Board Evaluation Progress Tracker Implementing Be Legendary Board Leadership – Available on the website is the Board Progress Tracker for the last quarter of 2022 and the North Dakota Be Legendary Training Manual which lists the qualifications to satisfy each leadership framework objective. Mr. Seaks moved to approve the North Dakota Be Legendary Dickinson Public School Board Leadership Framework Quarterly Progress Tracker for the fourth quarter of 2022 as presented. Mrs. Schwartz seconded the motion. Discussion: Dr. Lewton explained last week the Board completed a self-evaluation of the leadership framework during its Board workshop. The data of the artifacts from that workshop were displayed on the walls of the meeting room. Board President Orton read each objective and listed how the Board has been successful or whether there was work in progress to satisfy each objective. At last week’s Board workshop, each Board member was assigned an objective to review the artifacts. Objectives 1 and 2 – The board has adopted student outcome goals. The board has adopted goal progress measures aligned to each student outcome goal. Board Members Rodakowski and Seaks were confident the Board was proficient on the two goals. The Board was also starting the process to check boxes in the Advanced category. The next step will be for the Board to share its vision and student outcome goals with the students and community. It would be beneficial for the students to know what the Board was trying to accomplish. Objective 3 – The board has adopted a monitoring calendar for student outcome goals and student outcome goal progress measures. Board Vice President Schwartz has reviewed this objective and found the Board had not completed a self-evaluation before this month; therefore, the Board could not move past the Novice level. The Board has requested Superintendent Lewton formalize his implementation plan and share it with the Board. Objective 4 – The board has structured operations for success. Board Member Wilkie determined the Board was at the Advanced level. The Board receives information for the Board meetings at its workshops to build the meeting agenda. The material the Board needs to take action on is posted three days in advance of the Board meeting. Over the past 1.5 years, the Board has been reviewing policies delegated to the Board category. Objective 5 –The board has adopted guardrails. Board President Orton felt the Board was proficient in Objective 5. Additionally, the Board was able to check off some boxes in the Advanced category. Similar to Objective 1, the students need to be made aware of the guardrails and what the Board was trying to accomplish. Objective 6 – The board promotes active teamwork and advocacy. Similar to Objectives 1 and 5, President Orton felt the Board needs to have a community engagement to move forward. Therefore, the Board is below the Novice Level, or at the Does Not Meet level, in Objective 6. President Orton added overall the Board was meeting some of the goals at a proficient level. A voice vote was taken on the motion. The motion carried unanimously. Dissolve Open Enrollments – Mrs. Schwartz moved to dissolve the open enrollment for a child of LeAnn Amundson from South Heart Public Schools to Dickinson Public Schools and to dissolve an open enrollment for a child of Megan Smith from South Heart Public to Dickinson Public. Mr. Wilkie seconded the motion. A voice vote was taken on the motion. The motion carried unanimously. Board Policy Adoption, First Reading – Available on the website utilizing the BoardDocs link is posted Board policy GAAE, Critical Race Theory. Mrs. Schwartz moved to approve the adoption of Board policy GAAE, Critical Race Theory for the first reading as presented. Mr. Rodakowski seconded the motion. Discussion: Superintendent Lewton clarified this policy aligned with North Dakota Century Code 15.1-21-05.1 which prohibits the teaching of critical race theory in the State of North Dakota. A roll call vote was taken on the motion: ayes-5 (Wilkie, Seaks, Schwartz, Rodakowski, Orton); nays-0; absent-0. The motion carried unanimously. School Board Regulation Revisions, First Reading and Final Adoption – Available on the website utilizing the BoardDocs link is posted Board regulation GAAC-BR1, Procedure for Reviewing Complaints About Instructional/Resource Material. Mrs. Schwartz moved to approve the revisions to Board regulation GAAC-BR1, Procedure for Reviewing Complaints About Instructional/Resource Material for first reading and final adoption as presented. Mr. Wilkie seconded the motion. A roll call vote was taken on the motion: ayes-5 (Schwartz, Rodakowski, Wilkie, Seaks, Orton); nays-0; absent-0. The motion carried unanimously. Board Policies Revisions, First Reading – Available on the website is posted Board policy BDBD, Parent Advisory Council (PAC); Board policy DEBC, Gifts to District Personnel; and Board policy FGDE, Student Distribution and Posting of Noncurricular Material in School. Mrs. Schwartz moved to approve the revisions to Board policy BDBD, Parent Advisory Council (PAC); Board policy DEBC, Gifts to District Personnel; and Board policy FGDE, Student Distribution and Posting of Noncurricular Material in School for first reading as presented. Mr. Seaks seconded the motion. A roll call vote was taken on the motion: ayes-5 (Rodakowski, Seaks, Wilkie, Schwartz, Orton); nays-0; absent-0. The motion carried unanimously. Announcements – There are two policies, BDC, Insurance for Board Members, and Board policy BDD, Compensation and Expenses for Board Members, for the Board to review before being placed on next month’s Board meeting agenda. Adjournment – President Orton declared the meeting adjourned at 5:22 p.m. Michelle Orton, Board President Stephanie Hunter, Business Manager Twila Petersen, Board Secretary (Jan. 25, 2023) 166206