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Dickinson Public Schools Unapproved Scho

Dickinson Public Schools Unapproved School Board Meeting Minutes Monday, February 21, 2022; 5:00 p.m. Professional Learning Lab The Dickinson Public School Board held a regular meeting on February 21, 2022, at the Professional Learning Lab. Board members present were President Brent Seaks, Vice President Kim Schwartz, Board Member Michelle Orton, Board Member David Wilkie, and Board Member Jason Rodakowski. Also present were Superintendent Dr. Marcus Lewton, Assistant Superintendent Keith Harris, Dickinson High School Principal Kevin Hoherz, Dickinson High School Social Studies Instructor James Fahy, and Board Secretary Twila Petersen. Call to Order - Board President Seaks called the meeting to order at 5:03 p.m. He recognized the teachers and students listed under the consent agenda’s Students/Faculty/Staff Recognitions. Public Participation – There were no requests for public participation. Approval of the Consent Agenda or Addition/Removal of Consent Agenda Items – Included in the consent agenda are the minutes from the January 10, 2022, Regular School Board Meeting; the minutes from the February 8, 2022, Board Workshop; and the minutes from the February 8, 2022, Special School Board Meeting. Mrs. Schwartz moved to approve the consent agenda as presented. Mrs. Orton seconded the motion. A voice vote was taken on the motion. The motion carried unanimously. Approval of Agenda – Mr. Wilkie moved to approve the agenda as presented. Mrs. Schwartz seconded the motion. A voice vote was taken on the motion. The motion carried unanimously. Superintendent’s Report – Superintendent Dr. Lewton addressed the Board. He noted several administrators and teachers involved in a recent Federal Title Monitoring. The results from the monitoring should be available at the April Board Meeting. This year there will be a school board member election. It will be held in conjunction with the primary election scheduled for Tuesday, June 14, 2022. It recently came to our attention that the Board is required to canvass the Board member election 13 days after the election. This would require the school board to have a Special Meeting on Monday, June 27, 2022. Dr. Lewton added he would like to propose including a public input on the District’s Demographics Long-Term Planning also during the June Special Meeting. This would satisfy the North Dakota Century Code requirement for school districts to have public input every even year on its long-term planning. Dr. Lewton will bring up at the March School Board Meeting his request to move the June School Board Meeting from June 20, 2022, to June 13, 2022. He requested Board members to check their calendars before that meeting and share their availability. Business Topics-Informational Topics Proposal for Wednesday Late Starts at Dickinson High School for 2022-2023 – A handout was provided to the Board with key points regarding the proposal for the high school to start later on Wednesdays at Dickinson High School with implementation fall 2022. Dickinson High School Social Studies Instructor James Fahy and Dickinson High School Principal Kevin Hoherz addressed the Board. Mr. Fahy explained there is a need at the high school for teachers to have common time for reviewing the career academies, Professional Learning Communities (PLC), and High Reliability Schools (HRS) Level 3. Providing a late start on Wednesdays would allow all the DHS teachers to block off 90-minutes to meet and be able to get through the HRS level by the end of the next school year. At DHS, there are over 190 classes taught. Mr. Fahy said it is a daunting task to have the time to do the essential standards, pacing guides, and common assessments. Right now, there are no common preparation times for groups. He added these tasks are done on their own time or essentially could cost the District through stipends. Principal Hoherz said the late start Wednesdays would assist with the Response to Intervention (RTI) students that need additional assistance. It would give those students the necessary time to extend their learning and be more proficient, assist with ACT preparation, and different activities that could increase or enhance learning. Mr. Fahy realized there will be questions regarding the proposal. He expressed students will still be able to arrive at the school at the same time on Wednesdays and paraprofessionals would be available to assist and supervise students. Board Member Orton commended the DHS teachers and administrators for putting information together for this large project. Mr. Fahy noted the teachers in the coalition committee have been meeting on Tuesday mornings from 7:00-8:00 since the end of November. Mr. Hoherz added they received input from the student coalition committee. The high school is proposing to change the name of its Opportunity Time to SMORE Time. SMORE Time will be a mandatory half-hour with a credit attached to it. This time may be utilized for life skills, test preparation, study skills, or ACT test preparation. This agenda item was informational only. No action was requested. CTE Academy Update – Superintendent Lewton addressed the Board. He anticipates preliminary drawings for the CTE Center to be available at the March Board Meeting. So far, the CTE Center has been awarded $6.73 million in grant funds. Dr. Lewton noted that CTE Director Anderson along with Board President Seaks and Vice President Schwartz traveled to the eastern part of the state to tour some CTE facilities. This agenda item was informational only. No action was requested. Superintendent’s Evaluation – President Seaks requested Board members complete the online superintendent’s evaluation before February 28, 2022. This agenda item was informational only. No action was requested. Enrollment Projections – Superintendent Lewton addressed the Board. He noted that RSP & Associates had reached out to him regarding evaluating the demographics and providing a 5-year enrollment projection. The last time projections were done was in 2018 by RSP & Associates. Having enrollment projections might be beneficial as the District makes decisions on how to move forward with facilities. The estimate from RSP & Associates was $14,500 to do the groundwork and another $15,000 for a Board Workshop. President Seaks inquired if the District would like the enrollment projections by next fall, when would RSP need to be notified. Dr. Lewton felt the District could wait for a couple of months. This agenda item was informational only. No action was requested. District Long-Term Facility Planning – Assistant Superintendent Harris addressed the Board. He provided a couple of handouts about the District’s Facility Report Card and a 5-year building maintenance project cost utilizing the capital projects mill levy. The Facility Report Card broke down each building with recommendations for maintenance scoring from 1-5 with a score of “1” indicating an area was failing and needing significant attention or replacement. The mill levy generates approximately $1.6 million each year. These funds are for all District buildings. The amount generated is not sufficient to maintain all buildings. Mr. Harris explained the propose of the Facility Report Card was to provide the Board with some information regarding the long-term facility needs in the District. The information was a collection of information after several meetings of the Facility Task Force. The task force toured several of the facilities. One recommendation from the task force was to consider seeking an expert opinion of the facility needs, maintenance needs, and growth needs of the District buildings. Superintendent Lewton visited with some other school districts in a similar situation and found a construction company that would be willing to review the buildings and provide an estimated cost of maintenance of the buildings for the next ten years. Consolidated Construction provided an estimate for all buildings for a fee of $14,000. The construction company would review the structures, the HVAC, electrical, and the inside and outside of the buildings. Business Topics-Action Topics Facility Assessments- Available on the website utilizing the BoardDocs link is a proposal from Consolidated Construction. Mrs. Orton moved to authorize Superintendent Lewton to enter into a Planning Agreement with Consolidated Construction for the facility planning and consulting services of the District’s facilities at a cost of $14,000.00, as presented. Mrs. Schwartz seconded the motion. Discussion: Superintendent Lewton noted that there may be some areas that may require a consultant to provide an estimated cost for a specialized area. He used an example of the high school’s fire safety system. A roll call vote was taken on the motion: ayes-5 (Rodakowski, Wilkie, Schwartz, Orton, Seaks); nays-0; absent-0. The motion carried unanimously. Early Resignation Benefit – Mrs. Schwartz moved to approve the early resignation benefit for Michelle Dacar, a mathematics instructor at Dickinson Middle School; Maxine Hauck, a school counselor at Dickinson High School; Kayla Kilwein, a music specialist at Prairie Rose Elementary; David Michaelson, a social studies instructor at Dickinson High School; and Halley Shippy, an instrumental music instructor at Dickinson Middle School; all with an effective date of May 27, 2022. Mrs. Orton seconded the motion. A voice vote was taken on the motion. The motion carried unanimously. School Board Election – Mrs. Orton moved to schedule the school board election on Tuesday, June 14, 2022, and to designate the polling sites in conjunction with the city/county/primary election polling sites at the Prairie Hills Mall and the Dickinson State University Biesiot Activities Center with the polls opening at 8:00 a.m. and closing at 7:00 p.m., and a polling site at the Dunn County Court House in Manning with the polls opening at 7:00 a.m. and closing at 7:00 p.m. Mrs. Schwartz seconded the motion. A voice vote was taken on the motion. The motion carried unanimously. Open Enrollment Applications – Mrs. Schwartz moved to approve the open enrollment application for a child of Sofia Ortiz from South Heart Public to Dickinson Public and to approve an open enrollment application for a child of Amy Eveland from Belfield Public to Dickinson Public as per the open enrollment policy. Mrs. Orton seconded the motion. A voice vote was taken on the motion. The motion carried unanimously. Dissolve an Open Enrollment – Mrs. Schwartz moved to dissolve the open enrollment for a child of Len Shafer from Dickinson Public to Richardton-Taylor Public School District. Mrs. Orton seconded the motion. A voice vote was taken on the motion. The motion carried unanimously. Reaffirm the Dickinson Public Schools 2021-2022 Continuity Plan – Available on the school board website utilizing the BoardDocs link is the 2021-2022 DPS Continuity Plan. Mrs. Orton moved to reaffirm the Dickinson Public Schools 2021-2022 Continuity of Services Plan as presented. Mrs. Schwartz seconded the motion. A voice vote was taken on the motion. The motion carried unanimously. Reaffirm Board Policies, First Reading and Final Adoption – Available on the website utilizing the BoardDocs link are the policies BAB and FEE. Mr. Wilkie moved to reaffirm Board policy BAB, Board Conflict of Interest and policy FEE, Student Organizations with only grammatical revisions. Mrs. Schwartz seconded the motion. A roll call vote was taken on the motion: ayes-5 (Orton, Rodakowski, Schwartz, Wilkie, Seaks); nays-0; absent-0. The motion carried unanimously. School Board Policy Adoption, First Reading and Final Adoption – Available on the website is the policy ABCD proposed for adoption. A recent Federal Title Audit recommended the District have a policy on records retention. Mr. Wilkie moved to approve the first reading and to expedite the process as per policy BDA and waive the second reading of the adoption of policy ABCD, Records Retention as presented. Mrs. Schwartz seconded the motion. A roll call vote was taken on the motion: ayes-5 (Orton, Rodakowski, Wilkie, Schwartz, Seaks); nays-0; absent-0. The motion carried unanimously. School Board Policy Revisions, First Reading – Available on the website are the policies ABAD, ABBB, DGGA, and FFG with revisions noted. Mrs. Schwartz moved to approve the first reading of the revisions to policy ABAD, Education of Virtual Students Through the Roughrider Academies; policy ABBB, Community Use of District Property; policy DGGA, Professional Development Plan; and policy FFG, Student Assemblies as presented. Mrs. Orton seconded the motion. A roll call vote was taken on the motion: ayes-5 (Wilkie, Rodakowski, Schwartz, Orton, Seaks); nays-0; absent-0. The motion carried unanimously. Closing Items Announcements – President Seaks reminded Board members to utilize the online superintendent’s evaluation and complete the evaluation before February 28, 2022. Adjournment – At 5:32 p.m., President Seaks declared the meeting adjourned. Brent Seaks, Board President Stephanie Hunter, Business Manager Twila Petersen, Board Secretary (March 16, 2022) 41901