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Dickinson Public Schools Unapproved Scho

Dickinson Public Schools Unapproved School Board Meeting Minutes Monday, March 14, 2022; 5:00 p.m. Professional Learning Lab A complete recording of the March 14, 2022, School Board Meeting is available on the Dickinson Public Schools website utilizing the BoardDocs link. The Dickinson Public School Board held a regular meeting on March 14, 2022, at the Professional Learning Lab. Board members present were President Brent Seaks, Vice President Kim Schwartz, Board Member Michelle Orton, Board Member David Wilkie, and Board Member Jason Rodakowski. Also present were Superintendent Dr. Marcus Lewton, Assistant Superintendent Keith Harris, Director of Instructor Melanie Kathrein, Director of Student Services Shawn Leiss, Director of Special Education Sheri Twist, Jefferson Elementary Principal Sara Streeter, Prairie Rose Elementary Principal Nicole Weiler, Berg Elementary Principal Tracy Lecoe, Roosevelt Elementary Principal Henry Mack, Dickinson High School Principal Kevin Hoherz, Heart River Elementary Principal Randy Muffley, Ms. Brenda Loney, Mrs. Kelly Olson, Dr. Keith Fernsler, Mrs. Marjorie Lehman, Mr. Scott Meschke, Dickinson Press Reporter Jackie Jahfetson, and Board Secretary Twila Petersen. Call to Order - Board President Seaks called the meeting to order at 5:03 p.m. Public Participation – There were no requests for public participation. Approval of the Consent Agenda or Addition/Removal of Consent Agenda Items – Included in the consent agenda are the minutes from the February 21, 2022, Regular School Board Meeting; the minutes from the March 8, 2022, Board Workshop; and the minutes from the March 8, 2022, Special School Board Meeting. Mrs. Schwartz moved to approve the consent agenda as presented. Mrs. Orton seconded the motion. A voice vote was taken on the motion. The motion carried unanimously. Approval of Agenda – Mrs. Schwartz moved to amend the agenda by adding the topic Dickinson High School Teacher Grievance to be added under Business Topics-Action Topics as item “N”. Mrs. Orton seconded the motion. A voice vote was taken on the motion. The motion carried unanimously. Superintendent’s Report – Superintendent Dr. Lewton referenced the long list of recognitions under the consent agenda. There are many celebrations within the District with the students, teachers, staff, administrators, and coaches. Dr. Lewton noted the Teacher/Staff Recognition and Retirement Program has been scheduled for the evening of Thursday, May 5 at the Dickinson Middle School. He invited and encouraged the Board members to attend this event. Kindergarten pre-registration was held in February. There were 129 that pre-registered for this fall. These numbers are low. Dr. Lewton will be working with elementary administrators to research some ideas to spark interest in the pre-registration process. Superintendent Lewton announced the 2021-2022 Educator of the Year and Classified Employee of the Year have been selected. The Educator of the Year is Mrs. Melinda Fridrich, an interventionist at Dickinson Middle School. The Classified Employee of the Year is Mrs. Shonah Kinzel, Dickinson High School Student Affairs administrative assistant. Dr. Lewton added these are two extraordinary District employees. Business Topics – Informational Topics Presentation by Brady, Martz and Associates – Ms. Mindy Piatz, a shareholder in charge of the audit, from Brady, Martz and Associates attended the meeting via Zoom Meeting. She presented a summary of the financial audit of the Dickinson Public School District for the fiscal year ending June 30, 2021. Brady, Martz issued an unmodified opinion which is the highest level of assurance. Ms. Piatz noted there was a new government accounting standard where the student activities fund is now combined with the general fund. Previously it was shown as a separate fund on the financial statement. Ms. Piatz explained there was one finding on the internal controls that were reviewed during the audit. They proposed significant journal entries to get financials in accordance with the Generally Accepted Accounted Procedures (GAAP). She noted this was a repeat finding from the prior year’s audit. There were three areas the audit tested for the federal compliance programs. Those areas were the Child Nutrition Cluster, the Coronavirus Relief Fund, and the Elementary and Secondary School Emergency Relief (ESSER) funding. The unmodified opinion is that the school district is in compliance with these three programs. Ms. Piatz shared information when comparing the ending financial balances from June 30, 2020, and June 30, 2021. She noted federal grants increased by $4.6 million from 2020 to 2021 due to ESSER funding and the Coronavirus Relief Fund. The expenses were up $9.1 million due to the recording of the increase in the pension liability due to COVID-19, and depreciation in assets. Ms. Piatz predicts the pension liability will decrease over the course of the next one to two fiscal years. This agenda item was informational only. No action was requested. Principal Reports – Prairie Rose Elementary Principal Nicole Weiler, Roosevelt Elementary Principal Henry Mack, and Heart River Elementary Principal Randy Muffley addressed the Board. Their presentation focused on the Response to Intervention (RTI), Professional Learning Communities (PLC), and the High Reliability Schools (HRS) and how these all tie together as one. Principal Weiler stated that as a High Reliability organization, the administrators in the buildings take proactive steps to prevent failure and ensure success within the District. These processes may include Professional Learning Communities (PLC), Response to Intervention (RTI), and Positive Behavioral Interventions and Supports (PBIS). She explained the PLC process involves collaborative teams assisting to improve student learning. The PLCs require designated time to work together. Principal Muffley referenced the PBIS process. He explained this is an evidence-based, three-tiered framework to improve the data systems and practices that affect student outcomes on a daily basis. Student behavior is addressed through system change. There will be noted student academic and social outcomes in a PBIS process. One solid system is CHAMPS. CHAMPS creates a classroom environment that focuses on the student’s behavioral expectations and motivates students through perseverance to improve their behavior. The result is improved test scores and less time disciplining students. Mr. Muffley listed several examples of proactive expectations of the students and their behaviors. He also explained the different tiers. With each tier, there is more focus, individualized support, and intensity to help improve the student’s behavior and academic outcomes. Principal Mack referenced Response to Intervention (RTI). He noted that students learn at different rates and with different approaches. The goal of RTI is to ensure that every student receives additional time and support needed to learn at high levels. Mr. Mack said the teachers work in their PLCs to address four critical questions. Those questions relate to what the child should learn and do, how to know if they have learned it, what to do if the child is not learning it, and how to approach the student who is already proficient. Also part of the PLC work is identifying the minimum standards the students will learn at their grade level. Mr. Mack listed the High Reliability Schools Level 3 standards. He broke down the intervention tiers and responsibilities of the teams. This agenda item was informational only. No action was requested. CTE Academy Update – Superintendent Dr. Lewton addressed the Board. He noted last month the team met with the CTE teachers and architects. This agenda item was informational only. No action was requested. Update on Teacher Negotiations and Administrator Negotiations – Superintendent Lewton said that he and Business Manager Hunter have met with the administrator and teacher negotiators and reviewed financial data with both groups. This agenda item was informational only. No action was requested. Announcements – There were policies for the Board to review before being placed on next month’s Board meeting agenda. No action was requested. Business Topics – Action Topics Audit Report – Mr. Wilkie moved to approve the annual audit report for the year ending June 30, 2021. Mrs. Schwartz seconded the motion. A roll call vote was taken on the motion: ayes-5 (Orton, Schwartz, Rodakowski, Wilkie, Seaks); nays-0; absent-0. The motion carried unanimously. Wednesday Late Starts at Dickinson High School Implemented 2022-2023 School Year – Mrs. Schwartz moved to approve the revised 2022-2023 Dickinson Public Schools Calendar to include late start Wednesdays at Dickinson High School as presented. Mrs. Orton seconded the motion. Discussion: Superintendent Lewton explained he would be meeting with the high school guiding coalition and the teachers in the near future to go over some logistics. President Seaks thanked all those involved in the research and providing the proposal for the Board’s consideration. A roll call vote was taken on the motion: ayes-5 (Wilkie, Orton, Rodakowski, Schwartz, Seaks); nays-0; absent-0. The motion carried unanimously. Schedule the District’s State Mandated Planning and Reschedule the June Board Meeting for June 27, 2022 – Mrs. Schwartz moved to schedule the District’s Public Input on its Long-term Planning Process for Monday, June 27, 2022, at 5:00 p.m. at the Professional Learning Lab. She further moved to reschedule the June Regular Board Meeting for Monday, June 27, 2022, following the Public Input. Mrs. Orton seconded the motion. A voice vote was taken on the motion. The motion carried unanimously. Enrollment Projections – Mrs. Orton moved to direct the administration to proceed with the hiring of RSP & Associates Consulting to provide an analysis and five-year enrollment projections for the proposed fee of $14,500.00. Mrs. Schwartz seconded the motion. Discussion: Superintendent Lewton noted the importance of the District knowing its enrollment projections for the next five years. These all reflect on the facilities and staffing needs. A roll call vote was taken on the motion: ayes-5 (Schwartz, Orton, Wilkie, Rodakowski, Seaks); nays-0; absent-0. The motion carried unanimously. Dissolve an Open Enrollment - Mrs. Schwartz moved to dissolve the open enrollment for a child of Hanna Rear from Dickinson Public School to Richardton-Taylor Public School District. Mrs. Orton seconded the motion. A voice vote was taken on the motion. The motion carried unanimously. Open Enrollment Applications – Mrs. Orton moved to approve the open enrollment applications for a child of Jessica Caban from Belfield Public, a child of Elizabeth Okerson from Richardton-Taylor Public, a child of Alexcia Frederick from Richardton-Taylor Public, a child of Christina Dawson from South Heart Public, a child of Hanna Rear from Belfield Public School District, a child of Larissa Kohler from New England Public School District, a child of Amanda Adamson from Richardton-Taylor School District, two children of Mandy Snyder from Belfield Public, and a child of Hanna Ingman from South Heart Public, all to Dickinson Public Schools, as per the open enrollment policy. Mrs. Schwartz seconded the motion. A voice vote was taken on the motion. The motion carried unanimously. Superintendent’s Evaluation – Mr. Wilkie stated upon review of the individual evaluations, he moved that all Board members have rated the superintendent as satisfactory for each of the six performance areas: Goal and Vision Setting, Board Relations, Human Resource Management, Curriculum and Student Support Services, Community Relations, and Operations and Resources Management. Mrs. Schwartz seconded the motion. A roll call vote was taken on the motion: ayes-5 (Rodakowski, Orton, Schwartz, Wilkie, Seaks); nays-0; absent-0. The motion carried unanimously. Early Resignation Benefit – Mrs. Schwartz moved to approve the early resignation benefit for Kelly Brown, Grade Two Instructor at Heart River Elementary, and Susan Haider, Technology Education Instructor at Dickinson High School with an effective date of May 27, 2022. She further moved to approve the early resignation benefit for Shawn Leiss, Director of Student Services at the Central Administration Offices, and Beverly Mahto, a custodian at the Hagen building, both with an effective date of June 30, 2022. Mrs. Orton seconded the motion. A voice vote was taken on the motion. The motion carried unanimously. Rescind School Board Policy ABBC, Use of School District Owned Property First Reading and Final Action – Mr. Wilkie moved to rescind Board Policy ABBC, Use of School District Owned Property as presented. Mrs. Schwartz seconded the motion. A roll call vote was taken on the motion: ayes-5 (Rodakowski, Schwartz, Orton, Wilkie, Seaks); nays-0; absent-0. The motion carried unanimously. Reaffirm Board Policies, First Reading and Final Adoption – Mrs. Schwartz moved to reaffirm Board policy BBA, School Board Elections and Terms of Office and policy BBBA, Officers of the Board with only grammatical revisions. Mrs. Orton seconded the motion. A roll call vote was taken on the motion: ayes-5 (Wilkie, Schwartz, Rodakowski, Orton, Seaks); nays-0; absent-0. The motion carried unanimously. School Board Regulation Adoption, First Reading and Final Adoption – Mr. Wilkie moved to approve for first reading and final adoption of Board regulation HCAF-BR, Food Service Procurement Bid Protest Procedure as presented. Mrs. Schwartz seconded the motion. A roll call vote was taken on the motion: ayes-5 (Orton, Rodakowski, Schwartz, Wilkie, Seaks); nays-0; absent-0. The motion carried unanimously. School Board Policy Adoption, First Reading – Mrs. Schwartz moved to approve for first reading the adoption of policy HCAF, Food Service Procurement Policy as presented. Mrs. Orton seconded the motion. A roll call vote was taken on the motion: ayes-5 (Rodakowski, Wilkie, Schwartz, Orton, Seaks); nays-0; absent-0. The motion carried unanimously. School Board Policy Revisions, Second Reading and Final Adoption - Mrs. Orton moved to approve the second reading and final adoption of the revisions to policy ABAD, Education of Virtual Students Through the Roughrider Academies; policy ABBB, Community Use of District Property; policy DGGA, Professional Development Plan; and policy FFG, Student Assemblies as presented. Mrs. Schwartz seconded the motion. A roll call vote was taken on the motion: ayes-5 (Schwartz, Wilkie, Orton, Rodakowski, Seaks); nays-0; absent-0. The motion carried unanimously. Dickinson High School Teacher Grievance – Mrs. Schwartz moved to approve the Settlement Agreement between the Dickinson Public School Board and the Dickinson High School Teacher Grievants for the sum of $75,000.00. Mrs. Orton seconded the motion. Discussion: Board Member Wilkie inquired how the decision was made for the amount. President Seaks responded this was a process over many, many meetings over a long period of time with many considerations. He added that both parties did not waiver on where they stood. He noted it was a lesser amount than requested by the grievants but was an amount that was settled. Board Member Wilkie explained he had recused himself from the discussions on this topic and therefore had no knowledge. A roll call vote was taken on the motion: ayes-5 (Rodakowski, Schwartz, Orton, Wilkie, Seaks); nays-0; absent-0. The motion carried unanimously. Business Topic – Executive Session Administrator and Teacher Negotiations Strategy - Executive Session Anticipated – President Seaks stated the next item on the agenda was the administrator and teacher negotiations strategy which may be discussed in executive session. The legal authority for closing this portion of the meeting and going into an executive session was NDCC 44-04-19.1(9). The purpose of the executive session was Administrator and Teacher Negotiations Strategy. As per North Dakota Century Code NDCC 44-04-19.1(9), Mrs. Schwartz moved to close the meeting and go into an executive session for the purpose of administrator and teacher negotiations strategy. Mrs. Orton seconded the motion. There was no discussion. A roll call vote was taken on the motion: ayes-3 (Rodakowski, Schwartz, Orton); recused-2 (Seaks and Wilkie); absent-0. The motion carried. President Seaks passed the gavel to Vice President Schwartz to preside over the remainder of the meeting. Vice President Schwartz stated the executive session would be recorded and all members of the governing body were reminded to limit their discussion during the executive session to the announced topic. Any collective decision, collective commitment, or other final action by the governing body must occur after it reconvenes in an open meeting, unless final action is specifically required by law to be taken during the executive session. The prohibition on taking final action during the executive session does not apply to providing guidance or instructions to the Board negotiators. At 5:55 p.m., President Seaks and Board Member Wilkie exited the meeting. Board policy BCAD-Executive Session allows certain individuals to be in attendance at the closed meeting as directed by the Governing Board. The following were asked to be in attendance: the School Board Members Mrs. Michelle Orton, Mr. Jason Rodakowski, and Chair Kim Schwartz. Vice President Schwartz also requested the following be in attendance: Superintendent Marcus Lewton, Assistant Superintendent Keith Harris, Business Manager Stephanie Hunter, and Recording Secretary Twila Petersen. At 5:55 p.m., the meeting convened in executive session. The members of the public were asked to leave the meeting. Vice President Schwartz anticipated adjourning the executive session, and reconvening the open portion of the meeting, in approximately 60 minutes or at approximately 7:00 p.m. The executive session began at 5:55 p.m. and was attended by Mrs. Orton, Mr. Rodakowski, Chair Schwartz, Superintendent Lewton, Assistant Superintendent Harris, Business Manager Hunter, and Recording Secretary Petersen. The executive session adjourned at 7:44 p.m. The public was invited to return to the meeting room and the meeting was back in open session. Vice President Schwartz stated the discussion of the executive session was administrator and teacher negotiations strategy and that no other topics were discussed. Adjournment – At 7:44 p.m., Vice President Schwartz declared the meeting adjourned. Brent Seaks, Board President Stephanie Hunter, Business Manager Twila Petersen, Board Secretary (April 6, 2022) 49883