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Dickinson Public Schools Unapproved School Boar Meeting Minutes Monday, May 10, 2021, 5:00 p.

Dickinson Public Schools
Unapproved School Boar
Meeting Minutes
Monday, May 10, 2021, 5:00 p.m.
Professional Learning Lab
A complete recording of the May 10, 2021, School Board Meeting is available on the Dickinson Public Schools website utilizing the BoardDocs link.
The Dickinson Public School Board held a regular meeting on May 10, 2021, at the Professional Learning Lab. Board members present were Board President Brent Seaks, Board Vice President Kim Schwartz, Board Member Michelle Orton, Board Member David Wilkie, and Board Member Jason Rodakowski. Others present were Superintendent Dr. Shon Hocker, Assistant Superintendent Keith Harris, Business Manager Stephanie Hunter, Dickinson Middle School Principal Dr. Marcus Lewton, District Activities Director Guy Fridley, Brady Martz Senior Manager Ryan Monson, Dickinson High School Assistant Principal Theodore Schye, Director of Student Services Shawn Leiss, Dickinson State University Intercollegiate Athletics Director Pete Stanton, Dickinson State University Head Softball Coach Kristen Fleury, Dickinson High School Principal Kevin Hoherz, Director of Instruction Melanie Kathrein, Ms. Leslie Ross, Sanford Health Pediatrician Dr. Amy Oksa via conference call, Southwest District Health Unit Executive Officer Sherry Adams via conference call, Mr. Scott Meschke, Dickinson High School Drafting Instructor Marjorie Lehman, and School Board Secretary Twila Petersen.
Call to Order - Board President Seaks called the meeting to order at 5:00 p.m.
Public Participation - There were three requests for public participation. The individuals were Ms. Leslie Ross, Dr. Amy Oksa, and Ms. Sherry Adams. All three were requesting public participation regarding the topic on the agenda of Mask Mandate.
Ms. Ross addressed the Board. She requested the Board consider continuing to mandate masks for the students. Her justification was the school district's policy on significant contagious diseases and several other policies. Ms. Ross referenced the State and County Health Authorities' recommendations for masks. She recognized the safety and health of the students and the wishes to have graduation in person.
Pediatrician Dr. Amy Oksa addressed the Board via conference call. Dr. Oksa noted the CDC recommends mask mandates. She explained the number of active cases in North Dakota have gone down but felt COVID was still a concern.
Southwest District Health Unit Executive Officer Sherry Adams addressed the Board via conference call. Ms. Adams recommended the masks be mandated until the end of the school year. She noted there are regions that more children are getting sick and being absent and it appeared it was in correlation to the removal of the mask mandate. She referenced end-of-the-school-year activities, final tests, and graduation. Ms. Adams stated COVID cases were appearing in the adolescent and children.
President Seaks thanked all for providing their comments. He noted the topic of Mask Mandates was on the agenda later.
Addition/Removal of Agenda Items or Removal of Items from Consent Agenda - Mr. Wilkie moved to approve the consent agenda as presented. Mrs. Orton seconded the motion. President Seaks acknowledged the large number of recognitions on the consent agenda and commended those students and faculty. A voice vote was taken on the motion. The motion carried unanimously.
Approval of Agenda - Mrs. Orton moved to approve the agenda as presented. Mrs. Schwartz seconded the motion. A voice vote was taken on the motion. The motion carried unanimously.
Superintendent's Report - Superintendent Hocker addressed the Board. He explained a recommendation from the District's School Improvement Leadership Team regarding the teacher evaluation tool. Currently, the District utilizes the Danielson model. After a great deal of research, it is the recommendation of the School Improvement Leadership Team to adopt the Marzano model which is more in alignment with the District's focus on High Reliability Schools. The District will transition to the Marzano evaluation system in fall 2022.
Business Topics - Informational Topics
Principal Report -Available on the website are two presentations prepared by Southwest Community High School Principal Kristina Goodall and Success Academy Paraprofessional Jeffrey Whitehead. Principal Goodall and Mr. Whitehead addressed the Board. Southwest Community High School (SWCHS) is in its 19th year of serving students. SWCHS provides individualized instruction for the students. Its philosophy embraces that students work on their designed educational plan in a focused environment with the support necessary for student success.
There are currently 32 students serviced at SWCHS. The total number of students for this school year was 57 students. Students have risk factors such as dropping out of school due to lack of credits, students who are parents themselves, students requiring an alternative setting, and students who socially do not fit the traditional high school mold.
Those students in the Success Academy have transitioned to the SWCHS. Mr. Whitehead went through the slides in his presentation explaining some of the emotions of the students in the Success Academy. To assist the students, he addresses their social emotional needs. Students learn how to face challenges and change negativity to a positive attitude.
Principal Goodall commended the teachers at SWCHS for the work they are doing and have done during the pandemic and their commitment to the students. She shared a slide show of the Southwest Community High School graduating class of 2021.
President Seaks thanked Principal Goodall and Mr. Whitehead for their presentations and the information shared. This agenda item was informational only. No action was requested.
Athletic Complex Update - DPS Activities Director Guy Fridley distributed a handout to the Board members. The handout was for the partnership work between Dickinson State University, Dickinson Parks and Recreation, and DPS for the Sanford Health Athletic Complex to be located on the Dickinson State campus. The complex would include four softball fields with one being a championship field. Additionally, the complex will include five soccer fields.
Dickinson State University Intercollegiate Athletics Director Pete Stanton and Head Softball Coach Kristen Fleury addressed the Board presenting information regarding the financial commitments to the project. A timeline for completion for the athletic complex is 2022.
This agenda item was informational only. No action was requested.
North Campus (Halliburton Property) Update - Dickinson Middle School Principal and CTE Director Dr. Marcus Lewton addressed the Board. The CTE business plan and joint powers agreement are being reviewed by the North Dakota Attorney General. Dr. Lewton stated the CTE is an actively engaging political subdivision. He also noted the programming work is predicted to begin this summer after the anticipated hiring of a director.
Legislative action that impacts the CTE is HB 1015 which passed providing funding of $70 million for new and expanding CTE centers. This includes up to a $10 million matching grant. The Request for Proposals will be before the end of the summer. Funds must be committed before December 2022.
This agenda item was informational only. No action was requested.
Wellness End-of-Year Summary - Available on the website utilizing the BoardDocs link is a summary of the District's Wellness Report. Superintendent Hocker addressed the Board. He stated the report is a comparison from last year to this year. Only minor changes were noted in the report. This agenda item was informational only. No action was requested.
Major Summer Building Projects - Available on the website utilizing the BoardDocs link is a spreadsheet listing the proposed summer building projects and the costs associated with those projects. Assistant Superintendent Harris addressed the Board. The funding for the projects is from the 10-mill levy received from the community. One major project is the Berg Elementary heating system. Approximately $420,000 has been set aside for updating the Berg Elementary heating system. The system will be revamped with an upgrade to a hot water system over the course of two years. This summer preliminary work will be done on the system and next year will be the completion of the project.
The summer 2020 Heart River Elementary HVAC project came in under budget. Funds left over will be utilized for work on the tunnels at Heart River.
This agenda item was informational only. No action was requested.
Breakfast and Lunch Meal Prices - Mrs. Schwartz moved to maintain the adult meal prices for the 2021-2022 school year at $2.00 for adult breakfast and $4.20 for adult lunch. Mrs. Orton seconded the motion. Discussion: Superintendent Hocker noted that free lunch will be provided to students through June 30, 2022, through the U.S. Department of Agriculture's Food and Nutrition Service FFCRA. Dr. Hocker appealed to parents to complete the free or reduced lunch application as this is beneficial to the District for many different programs. A voice vote was taken on the motion. The motion carried unanimously.
Update on Teacher Negotiations - Board representatives on Teacher Negotiations are Vice President Kim Schwartz and Board Member Michelle Orton. There have been four Teacher Negotiations Meetings. There are six topics that negotiators have been discussing. This agenda item was informational only. No action was requested.
Update on Administrative Negotiations - Board representatives on Administrative Negotiations are President Brent Seaks and Board Member Jason Rodakowski. There has been one Administrative Negotiations Meeting. There are four topics the negotiators have been discussing. This agenda item was informational only. No action was requested.
Business Topics - Action Topics
Audit Report - Available on the website utilizing the BoardDocs link is a presentation prepared by Mr. Ryan Monson, CPA and general manager for Brady Martz. Mr. Monson addressed the Board. He noted the audit report was an unmodified opinion. There was one finding regarding material audit journal entries that Mr. Monson noted was not a concern. He said there were no major findings in the audit.
Mr. Monson shared a comparison of the assets, liabilities, and revenues for the year ending 2019 in comparison to the year ending 2020.
Mrs. Schwartz moved to approve the annual audit report for the fiscal year ending June 30, 2020. Mrs. Orton seconded the motion. A roll call vote was taken on the motion: ayes-5 (Wilkie, Rodakowski, Orton, Schwartz, Seaks); nays-0; absent-0. The motion carried unanimously.
Mask Mandate - Mrs. Schwartz moved that DPS maintain the mask requirement for the final weeks of this school year. Mr. Wilkie seconded the motion. Discussion: President Seaks noted he has received several emails for removing the mask mandate and just as many requesting to maintain the mask mandate. The school district's attorney recommends following the guidance of the local health officials. Board Member Rodakowski inquired when would the mask mandate end. President Seaks felt the mandate was in place until the Board chooses otherwise. Superintendent Hocker said the unknown with graduation is if the ceremony would need to be moved inside. He suggested the mandate through graduation. President Seaks suggested an option where the mask mandate would be lifted on June 1, 2021. Mrs. Schwartz requested to amend her motion. Mrs. Schwartz moved that DPS maintain the mask requirement through the school year and additionally the mask mandate be inclusive if DHS graduation needs to be held indoors. She further moved that the District revert to mandatory masks over the summer months whenever 1% or higher of that school's population becomes a close contact and/or is in quarantine. Mr. Rodakowski seconded the amended motion. Discussion: President Seaks clarified masks would not be required if the DHS graduation was held outside. If graduation was held inside, masks would be required. A roll call vote was taken on the amended motion: ayes-4 (Wilkie, Rodakowski, Schwartz, Seaks); nays-1 (Orton); absent-0. The motion carried.
Memorandum of Understanding with the City of Dickinson for School Resource Officers - Posted on the school board website utilizing BoardDocs is an agreement prepared by the City of Dickinson for three school resource officers. Mr. Wilkie moved to approve the School Resource Officer Memorandums of Understanding with the City of Dickinson for 2.25 School Resource Officers for the 2020-2021 school year and three (3) School Resource Officers beginning with
the 2021-2022 school year and every subsequent year thereafter as presented. Mrs. Schwartz seconded the motion. A voice vote was taken on the motion. The motion carried unanimously.
Memorandum of Understanding in Boys and Girls Soccer - Mrs. Schwartz moved to approve the Memorandum of Understanding between the Dickinson Public Schools and Dickinson Soccer Club for boys and girls soccer for the 2021-2022 school year as presented. Mrs. Orton seconded the motion. A roll call vote was taken on the motion: ayes-5 (Schwartz, Orton, Rodakowski, Wilkie, Seaks); nays-0; absent-0. The motion carried unanimously.
Annual Meeting Date and Time - Mrs. Schwartz moved to schedule the annual school board meeting for Monday, July 12, 2021, at 5:00 p.m. at the Professional Learning Lab. Mrs. Orton seconded the motion. A roll call vote was taken on the motion: ayes-5 (Wilkie, Rodakowski, Schwartz, Orton, Seaks); nays-0; absent-0. The motion carried unanimously.
School Board Policy Revisions, First Reading - Mrs. Schwartz moved to approve the first reading of the revisions to policy BCAA, Board Meeting Agenda and Pre-Meeting Preparation; policy CAAB, Superintendent Evaluation Procedure; policy FCAE, Suicide Prevention; and policy FFE, Extracurricular Participation Requirement, as presented. Mrs. Orton seconded the motion. A roll call vote was taken on the motion: ayes-5 (Rodakowski, Orton, Schwartz, Wilkie, Seaks); nays-0; absent-0. The motion carried unanimously.
School Board Policy Additions, Second Reading and Final Adoption - Mr. Wilkie moved to approve the second reading and final adoption of the additions to policy DEBD, Maintaining Professional Boundaries; policy DEBJ, Unauthorized Purchases; policy HAA, Budget Planning, Preparation, and Adoption; policy HCAA, Purchasing; policy HCAG, Purchasing Cards; and policy HEAA, Line Item Transfer Authority, as presented. Mrs. Schwartz seconded the motion. A roll call vote was taken on the motion: ayes-5 (Orton, Wilkie, Schwartz, Rodakowski, Seaks); nays-0; absent-0. The motion carried unanimously.
School Board Policy Revisions, Second Reading and Final Adoption - Mrs. Orton moved to approve the second reading and final adoption of the revisions to policy ABBA, Dickinson Public School District's Policy for Tobacco Use; policy ABDA, Dickinson Public Schools Accessibility Policy; policy FAAA, Open Enrollment; and policy HCAE, Disbursement of Monies, as presented. Mrs. Schwartz seconded the motion. A roll call vote was taken on the motion: ayes-5 (Schwartz, Wilkie, Rodakowski, Orton, Seaks); nays-0; absent-0. The motion carried unanimously.
2021-2022 Student Handbooks - Mrs. Schwartz moved to approve the 2021-2022 elementary schools' student handbooks, Dickinson Middle School student handbook, Dickinson High School student handbook, and the Southwest Community High School student handbook, as presented. Mrs. Orton seconded the motion. A roll call vote was taken on the motion: ayes-5 (Wilkie, Schwartz, Rodakowski, Orton, Seaks); nays-0; absent-0. The motion carried unanimously.
Dickinson High School Teacher Grievance, Quarter 3 and Quarter 4 - Board Member Wilkie recused himself from this topic. Available on the website are posted the formal grievances for quarters three and four. President Seaks explained the procedure for receiving information on the grievance. The Board would invite the grievants to present information to the Board. After that time, high school administrators would be provided an opportunity to share comments or
present information. He added the grievants would have a final opportunity to share or comment. Board President Seaks invited the grievants to address the Board. There were none in the audience. He then requested input from the high school administration. There was no input from the high school administration.
At 6:26 p.m., Board Member Wilkie exited the Board meeting.
Board President Seaks inquired if Superintendent Hocker had any comments to share. Dr. Hocker noted during quarters three and four, the high school teachers were provided an extra 90 minutes to work with their online students. He stated those were the primary differences in the grievances from the first and second quarters versus the third and fourth quarters. Dr. Hocker clarified the 90 minutes was from the reassignment of the assigned time. The 90 minutes did not come from the teacher's planning time. He encouraged the Board to rule as the Board had on the grievances for quarters one and two. Dr. Hocker concurred with the high school administration that no violation in the work agreement had occurred.
Mrs. Orton moved to deny the grievance. Mr. Rodakowski seconded the motion. Discussion: Superintendent Hocker noted that there were variables in the number of grievants and the names of the grievants also varied between all four quarters. A roll call vote was taken on the motion: ayes-4 (Schwartz, Rodakowski, Orton, Seaks); nays-0; recused-1 (Wilkie). The motion carried.
Announcements - President Seaks reminded Board members of the Southwest Community High School graduation on Wednesday, May 26, 2021, at 7:00 p.m. at the Hagen Building. The Dickinson High School graduation is on Sunday, May 30, 2021, at 1:00 p.m. at the DSU Biesiot Activities Center.
Adjournment - At 6:33 p.m., President Seaks declared the meeting adjourned.
Brent Seaks, Board President
Stephanie Hunter,
Business Manager
Twila Petersen,
Board Secretary
(June 2, 2021) 2890862