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Dickinson Public Schools Unapproved School Board Meeting Minutes June 15, 2020; 5:00 p.

Dickinson Public Schools
Unapproved School Board Meeting Minutes
June 15, 2020; 5:00 p.m.
Professional Learning Lab
The Dickinson Public School Board held a regular meeting on June 15, 2020, at the Professional Learning Lab. Board members present: President Brent Seaks, Vice President Kim Schwartz, Board Member Michelle Orton, Board Member Jason Rodakowski, and Board Member David Wilkie. Others present were: Superintendent Shon Hocker, Assistant Superintendent Keith Harris, Business Manager Kent Anderson, Prairie Rose Elementary Principal Nicole Weiler, Prairie Rose Elementary Assistant Principal Richard Smith, Heart River Elementary Principal Susan Cook, Mr. Scott Meschke, West Dakota Family and Resource Center Coordinator Stacy Kilwein, Adult Learning Center Regional Director Beth Hurt, The Dickinson Press Reporter Kayla Henson, and School Board Secretary Twila Petersen.
Call to Order – Board President Seaks called the meeting to order at 5:00 p.m.
Public Participation – There were no requests for public participation.
Approval of Consent Agenda or Addition/Removal of Consent Agenda Items – Mr. Wilkie moved to approve the consent agenda as presented. Mrs. Orton seconded the motion. A voice vote was taken on the motion. The motion carried unanimously.
Approval of Agenda – Mrs. Orton moved to approve the agenda as presented. Mrs. Schwartz seconded the motion. A voice vote was taken on the motion. The motion carried unanimously.
Superintendent’s Report – Superintendent Hocker addressed the Board. He reported that he had sent out an email to certified staff informing them the District planned to move forward with adopting Schoology as a learning management system for grades 6-12. There will be training this summer to assist the teachers in preparing to utilize Schoology. The Seesaw platform will continue to be utilized for grades K-5.
Dr. Hocker stated the re-entry plan continues to evolve. The Department of Public Instruction has drafted a document that needs to be reviewed by school districts for further discussion to potentially be included in the re-entry plan. Dickinson Public School District sent out a survey for input on a part-time online learning option if parents were given a choice. Within the first few hours, there were 700 responses.
Business Topics – Informational Topics
West Dakota Parent and Family Resource Center (WDPFRC)/Partners in Parenting Update – Mrs. Stacy Kilwein, Coordinator for WDPFRC, addressed the Board. Her annual report is posted on the website.
Mrs. Kilwein highlighted her role as a homeless liaison. In 2015, Mrs. Kilwein was appointed the District’s homeless liaison. Within the first few months, 25 students were identified as fitting the McKinny-Vento guidelines. The number of students that fit the guidelines has never been below 25 and sometimes as high as 100.
Homelessness affects students in the classroom when the student does not have a permanent place to call home at the end of the day. Some families are identified through a residency questionnaire.
It is sometimes difficult for Mrs. Kilwein to contact families. Families in a homeless situation may or may not have a cell phone, could need transportation for their child to get to school, possibly assistance with an after school program, or various community resources.
Due to COVID-19 in March, the WDPFRC reached out to families with Facebook Live. This was very successful and at times had as many as 3,000 views.
Board Member Orton commended the work being done by the WDPFRC. She said she had worked with Mrs. Kilwein for many years and was thankful for the resources she provides.
President Seaks thanked Mrs. Kilwein for sharing her updated information. This agenda item was informational only.  No action was requested.
Adult Learning Center (ALC) Update – Ms. Beth Hurt, Adult Learning Center Regional Director, addressed the board. She thanked the Board for their generous support to the Adult Learning Center. Ms. Hurt explained the ALC served 192 individuals this past year with 20 individuals graduating. One graduate from the ALC is a contender for the state’s overall highest GED score.
The ALC English learning students have done remarkably in measurable skills by achieving 100%.
When the ALC closed due to the coronavirus in March, the ALC switched to a distance-learning platform. Final testing still needs to take place in person. June has been a busy month with the testing.
In the month of April, the ALC was the recipient of a competitive grant. This award will secure funding for the ALC for the next four years.
President Seaks thanked Ms. Hurt for the updated information and the report. This agenda item was informational only.  No action was requested.
Business Topics – Action Topics
Canvass the Election Results of Measure Question 1 and School Board Members – Stark County and Dunn County held primary elections on Tuesday, June 9. Results from the election for both Stark County and Dunn County combined as of June 15 are as follows: Brent Seaks=3,704 votes, David W. Wilkie=3,889 votes, and write-ins=95 votes. Absentee voter results may still be received and counted until the abstract is created by the auditor’s office. The results as of June 15 from the Measure 1 question on the ballot for both Dunn and Stark County regarding publishing minutes are as follows: yes votes=2,109; no votes=2,956. Action was required.
Mrs. Schwartz moved to accept the 2020 election results as reported and to recognize that Brent Seaks and David W. Wilkie have been elected to four-year terms on the Dickinson Public School District #1 Board of Education. She further moved to disallow the 2020 results of the School Question 1 of the Measures Ballot and recognize that Dickinson Public Schools will continue publishing the minutes in The Dickinson Press effective July 1, 2020. Mrs. Orton seconded the motion. Discussion: President Seaks said it was worth noting the input from the attorney general. If the District were to bring this question back, such as on the November ballot, it would have appropriate language. A roll call vote was taken on the motion: ayes-5 (Orton, Schwartz, Wilkie, Rodakowski, Seaks); nays-0; absent-0. The motion carried unanimously.
2020-2021 Classified Salary and Benefits Package – The 2020-2021 Classified Salary and Benefits Package is posted on the website utilizing the BoardDocs link. Action was requested. Mrs. Orton moved to approve the 2020-2021 Classified Salary and Benefits Package with an effective date of July 1, 2020, as presented. Mrs. Schwartz seconded the motion. Discussion: Vice President Schwartz referenced the language regarding sick leave taken before accrued and protecting the District from individuals having too many leave hours upfront and then ending employment with the District. Mrs. Schwartz referenced language in the state employee benefits package. She recommended a number be placed instead of leaving it implied. She wanted to express that she whole-heartedly agrees with sick leave and vacation leave and that the District needs to take care of the employees. Superintendent Hocker responded the primary risk to the District is new employees. He concurred with Mrs. Schwartz; a new employee is awarded a significant amount of time before it is earned. Dr. Hocker said he would entertain recommended revised language. Mrs. Schwartz amended the motion and moved to approve the 2020-2021 Classified Salary and Benefits Package with defined hours for employee leaves with an effective date of July 1, 2020. President Seaks inquired twice for a second to the motion. The motion was not seconded.
Assistant Superintendent Harris explained the highest number of hours an employee may have is one year’s worth. He added some employees are employed for 9-months, or 10-months, or 12-months. They each have a different amount for the leave depending on applicable months. This would make it difficult to tie a number to the maximum leave.
Vice President Schwartz said she also felt the same way regarding the vacation leave; specifically, that vacation could be used before it is accrued.
There was discussion to approve the language on the leave as it is presented in the benefits package and then review it for next year before it is presented to the Board for consideration. President Seaks put the question to a roll call vote: ayes-4 (Wilkie, Orton, Rodakowski, Seaks); nays-1 (Schwartz); absent-0. The motion carried.
2019-2020 Average Daily Membership Report – The 2019-2020 Average Daily Membership report is posted on the website. Action was requested. Mr. Wilkie moved to approve the 2019-2020 Average Daily Membership Report as presented. Mrs. Orton seconded the motion. A voice vote was taken on the motion. The motion carried unanimously.
2019-2020 Transportation Report- The 2019-2020 Transportation Report is posted on the website. Action was requested. Mr. Wilkie moved to approve the 2019-2020 Average Daily Membership Report as presented. Mrs. Schwartz seconded the motion. A voice vote was taken on the motion. The motion carried unanimously.
Budget Input and Development Committee Update – The Dickinson Public Schools Budget Committee met on June 11. Available on the website are the minutes from the meeting. Action was requested. Mrs. Schwartz moved to approve the Budget Committee's recommendation of amending the 2019-2020 Budget by changing the General Fund expenditures to $52,000,000 excluding transfers; General Fund transfer to the Food Service Fund of $500,000; and Food Service Fund expenditures of $1,800,000. Mrs. Orton seconded the motion. A roll call vote was taken on the motion: ayes-5 (Rodakowski, Schwartz, Orton, Wilkie, Seaks); nays-0; absent-0. The motion carried unanimously.
Roosevelt Elementary Painting Bid for Consideration - Dickinson Public Schools advertised for bids for an interior painting project at Roosevelt Elementary.  Three bids were received with two bids incomplete. Available on the website is a bid tabulation, the bid from Kluver Painting, and a Notice to Proceed. The administrative recommendation was to accept the bid from Dean Kluver Painting for $148,750.  Action was requested. Mr. Wilkie moved to accept the bid from Dean Kluver Painting in the amount of $148,750 for interior painting at Roosevelt Elementary as per bid specifications and to authorize the administration to sign the Notice to Proceed, as presented. Mrs. Schwartz seconded the motion. Discussion: President Seaks was curious why there were two incomplete bids. Assistant Superintendent Harris responded one company had not acknowledged the addendum and another company rescinded their bid as they made an error in the paint calculation. A roll call vote was taken on the motion: ayes-5 (Schwartz, Orton, Wilkie, Rodakowski, Seaks); nays-0; absent-0. The motion carried unanimously.
Lincoln Elementary Flooring Bid for Consideration- Dickinson Public Schools advertised for bids for interior flooring at Lincoln Elementary.  At the bid opening, one qualifying bid was received.  Posted on the website is the bid from Floor to Ceiling and a Notice to Proceed. The administrative recommendation was to accept the bid from Floor to Ceiling for $158,700.  Action was requested. Mrs. Schwartz moved to accept the bid from Floor to Ceiling in the amount of $158,700 for interior flooring at Lincoln Elementary as per bid specifications and to authorize the administration to sign the Notice to Proceed, as presented. Mr. Wilkie seconded the motion. A roll call vote was taken on the motion: ayes-5 (Rodakowski, Orton, Wilkie, Schwartz, Seaks); nays-0; absent-0. The motion carried unanimously.
Expansion of Covered Bus Parking Bid for Consideration – Dickinson Public Schools advertised for bids for the expansion of the covered bus parking lot at the Bus Barn that houses the Dickinson Public School buses.  At the bid opening, two bids were received.  Highlands Engineering determined one bid was improperly submitted.  Available on the website is a bid tabulation from Highlands Engineering, a letter of transmittal from Highlands Engineering, and the Notice of Award. The administrative recommendation was to accept the bid from Tooz Construction in the amount of $203,409.96.  Action was requested. Mr. Rodakowski moved to accept the bid from Tooz Construction in the amount of $203,409.96 for the expansion of the covered bus parking lot at the Dickinson Public School Bus Barn as per bid specifications and to authorize the administration to sign the Notice to Award, as presented. Mr. Wilkie seconded the motion. A roll call vote was taken on the motion: ayes-5 (Orton, Schwartz, Rodakowski, Wilkie Seaks); nays-0; absent-0. The motion carried unanimously.
School Board Policy Revision, First Reading – Available on the website is revised Policy ACBB, Significant Contagious Diseases. Recommended revisions from the North Dakota School Boards Association are noted in red text.  Administrative recommended revisions are noted in purple text. Action was requested. Mrs. Orton moved to approve for first reading the revisions to policy ACBB, Significant Contagious Diseases as presented. Mrs. Schwartz seconded the motion. A roll call vote was taken on the motion: ayes-5 (Schwartz, Rodakowski, Wilkie, Orton, Seaks); nays-0; absent-0. The motion carried unanimously.
Discussion of Business Manager and Superintendent’s Contract Negotiations-Executive Session Anticipated – President Seaks said the legal authority for closing this portion of the meeting is North Dakota Century Code §44-04-19.1 subsection 9. The topic or purpose of the executive session was to discuss contract negotiations. Mrs. Schwartz stated as per North Dakota Century Code NDCC § 44-04-19.1, subsection 9; she moved to close the meeting and go into executive session for the purpose of Discussing Contract Negotiations. Mrs. Orton seconded the motion. A roll call vote was taken on the motion: ayes-5 (Wilkie, Orton, Schwartz, Rodakowski, Seaks); nays-0; absent-0. The motion carried unanimously.
President Seaks stated the executive session would be recorded and all members of the governing body were reminded to limit their discussion during the executive session to the announced topic and also reminded the discussion in executive session was confidential. Any collective decision, collective commitment, or other final action by the governing body must occur after it reconvenes in an open meeting unless final action was specifically required by law to be taken during the executive session.
Board policy BCAD-Executive Session allows certain individuals to be in attendance at the closed meeting and those individuals are the Governing Board members and those individuals deemed necessary to be in attendance as directed by the Board President. The following individuals were asked to be in attendance: the School Board Members Mrs. Kim Schwartz, Mrs. Michelle Orton, Mr. David Wilkie, Mr. Jason Rodakowski, and Chair Brent Seaks, with an option to request Recording Secretary Twila Petersen, Business Manager Kent Anderson, and Superintendent Shon Hocker to participate in the executive session.
The members of the public were asked to leave the room. President Seaks stated he anticipated adjourning the executive session and reconvening the open portion of the meeting at approximately 6:00 p.m.
At 5:41 p.m., the meeting convened in executive session. Those in attendance at the executive session were Mrs. Schwartz, Mrs. Orton, Mr. Wilkie, Mr. Rodakowski, and Chair Seaks.
At 6:21 p.m., the executive session adjourned. The public was invited to return to the meeting room and the meeting was back in open session. President Seaks stated the discussion at the executive session was regarding the business manager and superintendent’s contract negotiations. He added no other topics were discussed.
Business Manager’s Contract - Mrs. Schwartz moved to approve the contract, as presented, for Business Manager Kent Anderson for one year to expire on June 30, 2021. Mr. Wilkie seconded the motion. A roll call vote was taken on the motion: ayes-5 (Orton, Rodakowski, Schwartz, Wilkie, Seaks); nays-0; absent-0. The motion carried unanimously.
Superintendent’s Contract – Mr. Rodakowski moved to approve the contract offer for Superintendent Shon Hocker, as presented. Mr. Wilkie seconded the motion. A roll call vote was taken on the motion: ayes-5 (Orton, Schwartz, Rodakowski, Wilkie, Seaks); nays-0; absent-0. The motion carried unanimously.
Announcements – There were no announcements.
Adjournment - At 6:22 p.m., President Seaks adjourned the meeting.
Brent Seaks, Board President
Kent Anderson, Business Manager
Twila Petersen, Secretary
(July 15, 2020) 2847904