Dickinson Public Schools Unapproved School Board Meeting Minutes March 9, 2020; 5:00 p.

Dickinson Public Schools
Unapproved School Board Meeting Minutes
March 9, 2020; 5:00 p.m.
Professional Learning Lab

The Dickinson Public School Board held a regular meeting on March 9, 2020, at the Professional Learning Lab. Board members present: President Brent Seaks, Vice President Kim Schwartz, Board Member Michelle Orton, Board Member Jason Rodakowski, and Board Member David Wilkie. Others present were: Superintendent Shon Hocker, Assistant Superintendent Keith Harris, Director of Student Services Sheri Twist, Director of Instruction Melanie Kathrein, Business Manager Kent Anderson, Dickinson High School Principal Kevin Hoherz, Dickinson High School Assistant Principal Jay Hepperle, Dickinson High School Assistant Principal Tad Schye, Dickinson High School Assistant Principal Guy Fridley, Southwest Community High School Principal Kristy Goodall, Dickinson Middle School Principal Marcus Lewton, Dickinson Middle School Assistant Principal Shawn Leiss, Prairie Rose Elementary Principal Nicole Weiler, Prairie Rose Elementary Assistant Principal Richard Smith, Roosevelt Elementary Principal Henry Mack, Lincoln Elementary Principal Tammy Peterson, Heart River Elementary Principal Susan Cook, Berg Elementary Principal Tracy Lecoe, District-wide Elementary Technology Integration Coach Lexi Steiner, Lincoln Elementary Physical Education Instructor Gregg Bertelsen, Lincoln Elementary Music Instructor Karen Wagner, Jefferson Elementary Principal Sara Streeter, Elementary Music Instructor Sarah Olson, Prairie Rose Elementary Physical Education Instructor Kalindi Brandvik, Elementary Social Worker Kristin Seaks, Mr. Brock Thompson, Lincoln Elementary Paraprofessional Supervisor Jenny Thompson, Mr. Clyde Bradshaw, Lincoln Elementary Library Media Specialist Marisa Armstrong, Dickinson High School Social Studies Instructor Trevor Conrad, Community Relations Coordinator Sarah Trustem, Roosevelt Elementary Second Grade Instructor Sara Berglund, Mr. Scott Meschke, Dickinson High School Drafting Instructor Marjorie Lehman, Dickinson High School Small Engine Repair Instructor Lyle Smith, Heart River Elementary Strategist Shawna Knipp, The Dickinson Press Reporter Kayla Henson, School Board Secretary Twila Petersen, and Lincoln Elementary Fifth Graders Olivia Seaks, Kale Thompson, Avery Bradshaw, and Roman Armstrong.
Call to Order - Board President Seaks called the meeting to order at 5:00 p.m.
Public Participation - There were no requests for public participation.
Additional Agenda Items/Removal of Items from Consent Agenda - Mr. Wilkie moved to approve the consent agenda as presented. Mrs. Schwartz seconded the motion. President Seaks said there were amazing accomplishments listed under the recognitions. He shared his appreciation to the teachers and staff for the wonderful things they are doing and those responding to medical emergencies. A voice vote was taken on the motion. The motion carried unanimously.
Approval of Agenda - Mr. Wilkie moved to approve the agenda as presented. Mrs. Schwartz seconded the motion. A voice vote was taken on the motion. The motion carried unanimously.
Superintendent's Report - Superintendent Hocker addressed the Board. He explained he would be reserving his information for the Board workshop following the Board meeting.
Business Topics - Informational
Topics
Principal Reports - Lincoln Elementary Principal Peterson, Lincoln Elementary Music Instructors Sarah Olson and Karen Wagner, Lincoln Elementary Physical Education Instructor Gregg Bertelsen, along with several Lincoln students, addressed the Board. Mrs. Wagner explained the District received approximately $28,000 as a one-time grant for the District's elementary music program. The funds were made available through the 2019 legislative session and the North Dakota Department of Public Instruction. The funds were used towards a DRUMTASTIC program. Each elementary building received two class sets and an instructor set. The DRUMTASTIC program is a co-teaching program involving music and physical education. Mrs. Olson added the CEO of the DRUMTASTIC program will be in the District on Wednesday, March 18 for the professional development day. Lincoln Elementary Fifth Graders Olivia Seaks, Roman Armstrong, Kale Thompson, and Avery Bradshaw demonstrated a routine to a song using a set of drumsticks and an exercise ball. The students went through the song by segments. School board members, Superintendent Hocker, and Assistant Superintendent Harris actively participated by following along with their own set.
Prairie Rose Elementary Principal Nicole Weiler and District-wide Elementary Technology Integration Coach Lexi Steiner addressed the Board. Ms. Weiler explained the local Eagles Club supported a book lunch last week. All students at Prairie Rose Elementary received a book and material. This week, Prairie Rose piloted a school-within-a-school model with three students participating to provide more intensive and more powerful social emotional skills.
Mrs. Steiner provided information regarding technology made available to the students. Students have the opportunity to become creative with their imagination in ways not possible before. She shared a presentation. The presentation included students participating in apps such as ChatterPix Kids, WeVideo, Padlet, and Flipgrid. Students learned how to understand the cultures around the world, make book characters come to life, add QR Codes to a presentation and share it with other individuals in the building or miles away, study the planets, study the weather, participate in book chats, and make their own video segment regarding a topic.
Board members thanked the principals, teachers, and students for the information shared at the Board meeting. This agenda item was informational only. No action was requested.
Business Topics - Action Topics
Audit Report - Available on the website utilizing the BoardDocs link is an audit report for Dickinson Public Schools for the year ending June 30, 2019. Mr. Ryan Monson, Senior Manager from Brady Martz & Associates, addressed the Board. He presented a PowerPoint presentation of an outline of the findings of the audit.
The audit's unmodified opinion had no issues noted. There were two findings. One finding referenced journal entries with the second finding pertaining to a procurement policy.
Mr. Monson explained the total assets decreased by approximately $750,000 from the previous year. The liabilities are consistent between the two years. The fund balance or equity is down $1.1 million from prior years or a net loss for the year. The revenues are up approximately $2.3 million due to state aid. Mrs. Schwartz moved to approve the annual audit report for the fiscal year ending June 30, 2019. Mrs. Orton seconded the motion. A roll call vote was taken on the motion: ayes-5 (Wilkie, Orton, Rodakowski, Schwartz, Seaks); nays-0; absent-0. The motion carried unanimously.
Limited Tax Bonds Redemption - Business Manager Anderson addressed the Board and explained the justification for paying off the bond. Funds to pay off the bond will come from funding received from Dunn County. Mrs. Schwartz moved to adopt the Resolution Authorizing Bond Redemption of the School District's Limited Tax Bonds, Series 2011B, as presented. Mr. Wilkie seconded the motion. A roll call vote was taken on the motion: ayes-5 (Rodakowski, Schwartz, Orton, Wilkie, Seaks); nays-0; absent-0. The motion carried unanimously.
Budget Input and Development Committee Update - The Dickinson Public Schools Budget Committee met on February 21. Available on the website are the requests for new employee positions for the 2020-2021 school year proposed to the Budget Committee. Mrs. Orton moved to approve the recommendation of the Budget Input and Development Committee for the funding request to add additional positions to the school district as presented. Mr. Wilkie seconded the motion. A voice vote was taken on the motion. The motion carried unanimously.
Dickinson Public Schools Strategic Plan Placemat and Roadmap - Mr. Wilkie moved to adopt the Dickinson Public Schools Placemat and Roadmap as presented. Mrs. Schwartz seconded the motion. A voice vote was taken on the motion. The motion carried unanimously.
Open Enrollment Applications - Mrs. Schwartz moved to approve the open enrollment applications for a child of Ashley Boswell from Belfield Public, a child of Raymond Morel from South Heart Public, a child of Mariah Kistler from New England Public, and a child of Catherine Rustan from New England Public, all to Dickinson Public Schools, as per the open enrollment policy. Mrs. Orton seconded the motion. Discussion: Mr. Rodakowski inquired if the open enrollments were for new students to the District. Superintendent Hocker responded three of the four applications are for current students. The fourth applicant is for a child of a student teacher in the District this fall. The motion carried unanimously.
Superintendent's Evaluation - Upon review of the individual evaluations, Mrs. Schwartz moved that all board members have rated the superintendent as satisfactory for each of the six performance areas: Goal and Vision Setting, Board Relations, Human Resource Management, Curriculum and Student Support Services, Community Relations, and Operations and Resources Management. Mrs. Orton seconded the motion. A roll call vote was taken on the motion: ayes-5 (Orton, Schwartz, Wilkie, Rodakowski, Seaks); nays-0; absent-0. The motion carried unanimously.
Early Resignation Incentive - Mrs. Schwartz moved to approve the early resignation incentive for Susan Cook, elementary principal, Heart River Elementary; Jemma Calapen, speech language pathologist, Jefferson and Lincoln Elementary; Lindsay Kuplack, kindergarten instructor, Prairie Rose Elementary; Haley Marsh, grade two instructor, Prairie Rose Elementary; Jasmin Quilaton, speech language pathologist, Prairie Rose Elementary; Elmer Quilaton, speech language pathologist, Prairie Rose Elementary; Rachel Stagner, grade two instructor, Prairie Rose Elementary; Luane Tormaschy, paraprofessional, Adult Learning Center; and Johnna Westby, District-wide special education process facilitator; all with an effective date of May 21, 2020; and Susan Walz, administrative assistant, Central Administration Offices; with an effective date of June 26, 2020. Mr. Rodakowski seconded the motion. A voice vote was taken on the motion. The motion carried unanimously.
School Board Policy Revision, First Reading - Mr. Wilkie moved to approve for first reading the revisions to policy ACEA, Bullying Prevention, policy DDEA, Jury and Witness Duty, policy FAB, School Assignment, as presented. Mrs. Orton seconded the motion. A roll call vote was taken on the motion: ayes-5 (Rodakowski, Wilkie, Schwartz, Orton, Seaks); nays-0; absent-0. The motion carried unanimously.
Announcements - Board President Seaks noted the upcoming school board conference April 4-6. He asked Board members to make a note on their calendars the May 6 Teacher/Staff Retirement and Recognition Program.
Adjournment - At 5:45 p.m. President Seaks adjourned the meeting.

Brent Seaks, Board President
Kent Anderson, Business Manager
Twila Petersen, Secretary
(April 1, 2020) 2831808