OFFICIAL PROCEEDINGS DUNN COUNTY BOARD O

OFFICIAL PROCEEDINGS DUNN COUNTY BOARD OF COUNTY COMMISSIONERS April 5, 2023 Members Present: Commissioners Dolezal, Buehner, Kleemann and Pelton Others Present: Sally Whittingham, David Lym, Carl Rohde, James Kadrmas, Dessie Calihou, Del Olson Jeremey Wood, Christina Kissinger, LoAnn Roshau, Adeline Ingold, Willard Tormachy, Julie Karey Motion by Commissioner Kleemann, seconded by Commissioner Dolezal, to approve the March 15th minutes as presented. All voted aye, motion carried. Motion by Commissioner Dolezal, seconded by Commissioner Pelton, to approve the March 30th Special Meeting minutes. All voted aye, motion carried. Motion by Commissioner Pelton, seconded by Commissioner Dolezal to accept the agenda with the following changes, Commissioner Lundberg’s Board Appointments, minutes posted on website, planning and zoning as built survey. All voted aye, motion carried. Carl Rohde appeared for Civil Science to give updates on the projects his firm is working on. Project #CS-13(22) 01 86th Ave SW, # CS-13(22)02 92nd Ave SW. Recapped the 2024 projects. Motion to approve the signature the Golf Course Road contract by Commissioner Dolezal, seconded by Commissioner Pelton. Upon roll call vote, all aye, motion approved. Darin Schaeffer with Bartlett & West appeared via Teams and gave updates on the projects for their company. Manning Improvements, 2nd St. NW/84th Ave. NW. 2024 projects have been submitted for approval, will start contacting the landowners once they are authorized. James Kadrmas with Interstate Engineering appeared to update the commission on their projects. #E21-00-071: 109th Ave SW. Will schedule a meeting with David Lym to see how to proceed further. 82nd Ave SW, positive feedback with the landowners. 26th St. SW, design is moving along quickly. 27th St. SW, continue to obtain signed easements. Jeremy Wood with Northern Plains Engineering, gave updates on projects that the company is working on. CP-13(21)03 – 91st Ave, project will resume this spring. Contacting landowner for one more signature. CP – 13(22) 05 – 25th St. and 88th Ave SW, CP -13 (23)01 Gap Road and 111th Ave. NW, 108M Bridge. Would recommend awarding the project to Martin Construction. The project was bid on March 3rd.Motion to approve the contract to Martin Construction by Commissioner Pelton, seconded by Commissioner Dolezal. Upon roll call vote, all aye, motion carried. CP – 13(21) 05 Charlies Pass, CP – 13(22)03 97th Ave and 11th St. SW, CP -13 (22)04 4th St. SW updates. BIA 10 update, waiting for the right of way documents, construction will likely take place in 2024. Killdeer Shop Survey is completed, we will be receiving a survey plat for the buyers. The boundaries have been marked. Superintendent Lym asked the Commission to pay for lunch at the LTAP Trenching and Excavating class for our road employees. Motion by Commissioner Pelton, seconded by Commissioner Dolezal to pay for lunch at the LTAP Training. All voted aye, motion carried. Superintendent Lym presented additional road utility easement for 3rd Street, it will be an additional 9ft. Motion by Commissioner Pelton, seconded by Commissioner Dolezal to approve added 3rd street easement. All voted aye, motion carried. Load restrictions on county roads will begin on Monday, April 10, 2023. Superintendent Lym asked for approval to put out bids for 627K Scraper. Motion by Commissioner Pelton, seconded by Commissioner Dolezal to approve the bid process for the 627K Scraper. Upon roll call vote, all voted aye, motion carried. Mike O’Shields was introduced to the Commission, he is a new road employee. Superintendent Lym is asking for the approval of the following utility permits, McKenzie Electric, Elkin Energy, Bridger Pipeline. Motion by Commissioner Dolezal, seconded by Commissioner Pelton to approve the permits. Discussion on Elkin Energy to bore under the road and install pipe. Could it be pulled when the development is done. Add to permit that the pipe is pulled six months after the project completion. Motion by Commissioner Pelton, seconded by Commissioner Dolezal to amend to add the verbiage to remove the pipe after six months of completion. Upon roll call vote Commissioners Dolezal, Pelton and Buehner voted aye, Commissioner Kleemann voted nay. Motion carried. Motion to approve all permits by Commissioner Dolezal, seconded by Commissioner Pelton. Commissioners Buehner, Dolezal and Pelton voted aye, Commissioner Kleemann voted nay. Interim Auditor Whittingham presented an annual Gaming Site Authorization from the Killdeer Saddle Club. This would be for fiscal year July 1, 2023 to June 30, 2024. Motion by Commissioner Dolezal, seconded by Commissioner Kleemann to approve the gaming site permit. All voted aye, motion carried. Discussion on who will be taking on Commissioner Lundeberg’s portfolios. Currently he has the Roosevelt Custer Regional Council, Food Pantry, Public Information Officer and Fair Board. Motion by Commissioner Pelton, seconded by Commissioner Kleemann to make the following appointments, Commissioner Kleemann to the Roosevelt Custer Regional Council, Commissioner Dolezal will be on the Food Pantry Board and Fair Board, Commissioner Buehner will be the Public Information Officer. All aye, motion carried. At 10:00 a.m., per call for bids, all qualified contractor bids were opened on the 25th St. SW Grading & Aggregate Surfacing project • Hlebechuk Construction $601,348.50 • Wilson Construction $555,237.85 • Martin Construction $818,524.06 • Edward H. Schwartz Construction $683,211.25 • Baranko Brothers $885,956.66 Engineer Woods took the bids for review and will report back for recommendation. Dessie Calihou, Director of HR introduced LoAnn Roshau the Communications Specialist. It is a new position in the county to help with accurate communications to the citizens of Dunn County. Commissioner Kleemann asked about putting the minutes on the website on the sooner than two weeks. He is asking to put unofficial minutes on as soon as possible and remove after the official minutes are approved. Taylor Vandyke with Roughrider Electric discussed a 115 KB Transmission line from the Knife River substation to the new Rocky Ridge substation. It will be an aerial wire crossing; no poles will have to be put up. It will run along the south side of 11th street. Motion by Commissioner Dolezal, seconded by Commissioner Pelton to approve overhead transmission lines on 11th street. All vote aye, motion carried. Sarah Duttenhefner, Emergency Manager appeared to discuss the signed Senate Bill, 2183. This is for assistance excessive winter season snow removal expense. We could be approved for up to sixty percent of our early snow removal expenses and/or an average of four lowest years of snow removal expenses between 2017 and 2021. Sarah is asking for approval to attend a National Homeland Security Conference. It will be held in Chicago, registration is $700.00. Will share a room to split the cost of a hotel. It is a four-day conference. Motion to approve the travel and to attend the Homeland Security Conference by Commissioner Dolezal, seconded by Commissioner Pelton. Upon roll call vote, all voted aye, motion carried. Interim Auditor Whittingham presented signed School Grants Applications to be submitted for payment. The amounts paid out are based on Dunn County student enrollments. The applications were received from Beulah Public School, Dickinson Public Schools, South Heart Public School District and Richardton Taylor School District. Motion by Commissioner Pelton, seconded by Commissioner Kleemann to approve the grant applications. Upon roll call vote, all voted aye, motion carried. Commissioner Kleemann had a question for Planning and Zoning regarding the as-built surveys from a previous meeting. Planning and Zoning director stated they will be discussed at the next planning and zoning meeting. Code Administrator will discuss with the States Attorney. Commissioner Dolezal discussed the Auditors position. An option would be to post the job with requirements for a qualified elector and move forward from there. Motion by Commissioner Pelton, seconded Commissioner Kleemann to post the job of the auditor for qualified electors. Upon roll call vote, all voted aye, motion carried. West Dunn Fire Protection District appeared to update the Commission on the possible plans to build a new fire hall in Killdeer. The current facility is too small, there have been several additions. The proposed new location would be the old rodeo grounds in Killdeer. The City of Killdeer is working with them on any drainage and run off issues with the land. Would like to discuss in the future to ask for some funding. Commissioner Dolezal suggested the oil companies and grant monies may also help with the costs of the building. Commissioner Pelton supports helping with the building of the new fire hall. Once more information regarding the cost is compiled, they will return with a number needed for construction. After reviewing the bids for the 25th street project, Engineer Jeremy Wood announced that the bid from Wilson Construction was the low bid. He recommends their bid for approval. Motion by Commissioner Kleemann, seconded by Commissioner Pelton to award Wilson Construction the contract for the 25th street project. Upon roll call vote, all voted aye, motion carried. Ann Hafner, Kirk Roll, Chris Jeske and Josh Edwards with the Killdeer Ambulance appeared to give updates on service/reporting and audit. They discussed run numbers, financials and went over the proposed budget for the year 2023. The report from the state audit was one of the best rates they could get. Discussed the fact that if the ambulance is shut down there is no guaranty that Dunn County will have or get any other service. Motion by Commissioner Dolezal, seconded by Commissioner Kleemann, to approve the following vouchers as presented: Advanced Business Methods 616.38;Advanced Business Methods 210.58;Aramark 94.36; Assured Partners of Minnesota LLC 50.00;Benz Oil Company 2268.00;Burian Ingman, Patricia Lynn 206.86;Cenex 3920.69;Farmers Union Insurance 157257.00;Flaget, Chris 487.05;Forum Communications Company 285.67;Gjermundson, Casey 582.75;Great Plains Directory 637.00;Guenther, Lisa 85.00;High Plains Community Center 300.00;iHeart Media 810.00;Kinzel, Eugene 473.39;ND Association of Counties 3616.20;ND State’s Attorney’s Association 450.00;NDDOT - Motor Vehicle 11.50;NW Tire 2884.19;NW Tire 152.46;NW Tire 904.08;Quality Quick Print 219.00;R & G Manufacturing 4500.00;Softchoice 291.51;Verizon 3090.09;Benz Oil Company 2418.16;Boss Office Products 101.99;NW Tire 152.46;Red Rock Ford 283.45;Hinrich’s Supervalu 9.80;NDACo Resource Group 479.80;iPrint Technologies 415.00;ND FOP West River Lodge #5 60.00;Advanced Business Methods 197.76;NDACo 250.00;Advanced Business Methods 36.52;NW Tire 771.10;Crane & Meriman, PC 2579.02;Sundeen, Ross 745.47;NW Tire 306.35;Western Choice Cooperative 157.65;Runnings 24.76;Hinrichs Super Valu 9.80;Rudy’s Lock & Key 56.00;ND FOP West River Lodge #5 1320.00;Red Rock Ford 555.52;Cerberus Security 557.60;Advanced Business Methods 175.82;Wolf, Phil 73.00;Avalos, Jonathan 70.00;Red Rock Ford 2562.07;Western Choice Cooperative 391.03;NDDOT - Motor Vehicle 11.50;OneSource The Background Check Co 105.00;Grabowska, Kelly 13.10;Expressway Suites 617.40;Softchoice 291.50;NDACo Resource Group 1568.65;Benz Oil Company 2533.30;Kissinger, Christina 242.26;St. Joseph’s Hospital & HC 146.00;Guardian Alliance Technologies 90.00;Kompleks Assessment Solutions LLC 7600.00;Manning Waterworks 245.00;Verizon 206.53;NDACo 50.00;A & A Sanitation LLC 890.00;American Welding & Gas 168.98;Bartlett & West 18781.43;Benz Oil Co Inc 53016.33;Betlaf, Russell 500.00;Boesflug Trailers 106.20;Boss Office Products 394.84;Butler Machinery Co 10473.50;Capital I Industries 886.79;Capital One Trade Credit 674.67;Certified Power, Inc. 1092.72;Civil Science Infrastructure 30721.78 Colonial Research Chemical Corp. 173.65;Consolidated Telcom 1540.19;Dakotaland Autoglass 115.20;Decker Supply, Inc 490.00;DTE, Inc 505.87;Dunn County SCD 78.75;Embroidery Arts 193.00;Energy Systems Industrial 285.04;Esco Supply 2629.20;Factory Motor Parts 1775.88;Fisher Sand & Gravel Company 6355.84;Halliday, City Of 74.45;Harris, Gene 1000.00;Lawson Products Inc 1129.87;Linde Gas & Equipment Inc. 615.00;MDU 1428.65;Nelson International 2729.55;Northern Plains Engineering 42757.50;Pomp’s Tire Service, Inc 17188.62;Postle Industries, Inc. 606.82;Power Plan 2702.29;RDO Equipment Co - Fargo 2800.00;Red Rock Ford 48.14;Running’s Supply Inc 129.92;Sax Motor Company 1405.33;Schumacher, Mike 2000.00;Sign Solutions USA 3728.43;Stark and Billings SCD 630.00;Swanston Equipment 3652.75;Verizon 767.80;Vivian Erbstoesser Streyle 5360.00;W.D. Larson Companies 181.72;Wallwork Truck Center 8296.39;Westlie Motor Company 1941.52;Verizon 81.91;Cenex 219.71; Rall-Kukla, Kirsten 1403.98;Yarger, Rebecca 1562.04;Yarger, Rebecca 1540.12;Benz Oil Company 396.00;Verizon 40.01;AgTerra Technologies Inc 500.00;Softchoice Corporation 583.00;NRG Technology Services 6846.46;McTavish Steelworks LTD 10931.65;Colonial Research Chemical Corp. 4849.43;MDU 3658.62;JLG Architects 21028.55;City Air Mechanical 1001.45;Braun Distributing 234.72;Menards 247.19;Manning Waterworks 441.00;Mid-American Research Chemical 406.03;Western Choice Cooperative 102.89;City Air Mechanical 156.25;A&A Sanitation 185.00;MDU 583.52;Office of Attorney General 565.00;Olson, Aaron 1369.41;McKenzie Electric Cooperative 38.45 Verizon 46.90 Upon roll call vote, all voted aye, motion carried. Motion by Commissioner Kleemann, seconded by Commissioner Dolezal to adjourn. The meeting adjourned at 11:30 p.m. April 15, 2023 Cody Buehner, Chairman Date ATTEST: Sally Whittingham, Interim Auditor (April 26, 2023) 215887