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OFFICIAL PROCEEDINGS OF THE STARK COUNTY

OFFICIAL PROCEEDINGS OF THE STARK COUNTY COMMISSION JANUARY 4, 2022 Chairman Franchuk called the regular meeting of the Stark County Board of Commissioners to order at 9:00 AM. Commissioners Present: Dean Franchuk, Carla Arthaud, Bernie Marsh, Neal Messer, and Ken Zander. Department Heads Present: Auditor Karen Richard, States Attorney Amanda Engelstad, County Planner Steve Josephson, Sheriff Corey Lee, Road Superintendent Al Heiser, Tax Director Natalie Wandler, Emergency Manager Shawna Davenport, Human Resources Joetta Pearcy, and County Park Director Lisa Heiser. CHAIRMAN/VICE CHAIRMAN SELECTION MOTION BY: Commissioner Marsh SECONDED BY: Commissioner Zander To move that Vice-Chair (Arthaud) moves to the Chair position. Franchuk called for any more nominations. MOTION BY: Commissioner Messer To nominate Dean Franchuk for Chairman. Motion dies for lack of a second. DISCUSSION: Messer stated historically by practice the chair serves 2 one-year terms, unless elected or termed out. So, we are changing the practice, he questions Zander what is the practice historically and also states that he believes we are sending a message to the current Chair that he did not do a good job, which Messer states he believes Franchuk has done a very good job. Zander responds that it is not a policy and that this has nothing to do with the job the current chair has done. The chair is elected to a one-year term and he believes Arthaud is next in line for the Chair. He states the Chair is one member of a 5-member board and essentially besides directing the meeting has no more authority than any other member. Arthaud states the last 6 or 7 years there has been a new chair. Marsh reiterates his motion has nothing to do with the job the current chair has done, he feels Franchuk has done a great job. Franchuk called for any more nominations. DISPOSITION: Roll call: Commissioners: Marsh – aye, Zander – aye, Messer – aye, Arthaud – aye, Chairman Franchuk - nay. Motion carried. Arthaud took over as Chair. MOTION BY: Chairman Arthaud SECONDED BY: Commissioner Zander To nominate Bernie Marsh as Vice-Chair. Chairman Arthaud called for any more nominations 3 times and then declared that nominations cease. DISPOSITION: Roll call: Commissioners: Chairman Arthaud – aye, Zander – aye, Marsh – aye, Franchuk – aye, Messer – aye. Motion carried. RATIFY AGENDA Marsh added Belfield sewer issue and small city commission meetings. Arthaud added Billings Stark JPA and Bowman Radar Service Contract. MOTION BY: Commissioner Zander SECONDED BY: Commissioner Marsh To accept the amended agenda. DISPOSITION: All voted aye. Motion Carried. MINUTES Chairman Arthaud called for approval of the minutes from December 7, 2021. MOTION BY: Commissioner Zander SECONDED BY: Commissioner Marsh To approve the minutes as presented. DISPOSITION: All voted aye. Motion Carried. MINUTES Chairman Arthaud called for approval of the minutes from the Special Meeting on December 14, 2021. MOTION BY: Commissioner Messer SECONDED BY: Commissioner Marsh To approve the minutes as presented. DISPOSITION: All voted aye. Motion Carried. MINUTES Chairman Arthaud called for approval of the minutes from the Special Meeting on December 21, 2021. MOTION BY: Commissioner Marsh SECONDED BY: Commissioner Messer To approve the minutes as presented. DISPOSITION: All voted aye. Motion Carried. MINUTES Chairman Arthaud called for approval of the minutes from December 28, 2021. MOTION BY: Commissioner Franchuk SECONDED BY: Commissioner Messer To approve the minutes as presented. DISPOSITION: All voted aye. Motion Carried. ACCOUNTS PAYABLE MOTION BY: Commissioner Zander SECONDED BY: Commissioner Messer To approve the resolution and supplement as presented. DISPOSITION: Roll call: Commissioners: Zander – aye, Marsh – aye, Franchuk – aye, Messer – aye. Motion carried. JANUARY 2022 FINANCIALS – MINUTES 24/7 Fund: HF, $28; PHARM CHEM, $2,484.55; VERIZON WIRELESS, $41.97 9-1-1 Equipment: ADVANCED BUSINESS METHODS, $1900; CONSOLIDATED, $37.03; VISA, $336.48 Cops Grant: PAYROLL: $3,172.60 County Agent: PAYROLL: $6,238.32, CONSOLIDATED, $156.38; NDSU EXTENSION, $15,722; PITNEY BOWES, $187.80; SBM, $53.65; XEROX, $28.19 County Jail: BURLEIGH-MORTON DETENTION CENTER, $225; SUNRISE YOUTH BUREAU; $203,683.94; SWMCCC, $111,646.31 County Roads: ACME TOOLS, $79; ARAMARK, $125.60; ARDELLA VEVERKA, $26,083.13; AT&T MOBILITY, $36.58; BIG HORN TIRE, $15,971.76; BUTLER MACHINERY, $7,101.93; CENTURY LINK, $75.41; CITY OF DICKINSON, $107.40; CITY OF RICHARDTON0, $108.26; CONSOLIDATED, $52.31; DAKOTA FILTER SUPPLY, $117.22; ALLEN HEISER, $15.62; DIAMOND TRUCK EQUIPMENT, $1,089.59; DICKINSON SUPPLY, , $186.53; EAST END AUTO, $250; ELECTRIC SALES & SERVICE, $414.75; ESCO SUPPLY, $1,768; GENERAL STEEL, $41.80; GOOSENECK IMPLEMENT, $13.68; HEART RIVER CLEANING, $625; HUTZ’S WELDING, $373.88; J & J OPERATING, $2,578.72; JAY R’S AUTOBODY, $2,695; JOHN & NANCY DULETSKI, $60,832.63; JP STEEL, $352; JUST-IN GLASS, $1,516.20; LAWSON PRODUCTS, $431.55; LENNY’S REPAIR, $77.45; LINDE GAS, $1,404.52; LOGO MAGIC, $438; MAC’S, $38.28; MATCO TOOLS, $47.95; MDU, $1,269.76; MENARDS, $245.28; MOTOR VEHICLE DOT, $5; NAPA DICKINSON, $32.24; NDDOT - DICKINSON, $44,695.31; NELSON INTERNATIONAL, $3,476.49; NEWBY’S, $14.38; ND ONE CALL, $18.75; NW TIRE, $12,007.65; PLATINUM OILFIELD LOGISTICS, $450; PUMP SYSTEMS, $358.17; RAY’S AUTO, $22.45; RAYMOND P VEVERKA, $26,083.13; RDO, $117.70; ROUGHRIDER ELECTRIC, $252.62; RUNNINGS, $162; SBM, $5.50; SIGN SOLUTIONS, $84.90; STEFFAN SAW & BIKE, $1.59; TOTAL SAFETY, $45.22; UNITED TRUCK & EQUIPMENT, $1,038.85; VAL’S SANITATION, $400; VERIZON, $41.97; VISA, $30.17; WEST DAKOTA OIL, $607.90; WESTLIE CROSSROADS TRUCK, $6,521.29; ZONAR SYSTEMS, $198.96 County Weed: PAYROLL $9,888.70; AGTERRA, $105; CONSOLIDATED, $37.03; FORUM COMMUNICATIONS $16.94; MENARDS, $79.99; PLATINUM MOTOR SPORTS, $28,169.72; VISA, $15.96 COVID 19: ABLE, $180,250; ABLE INC, $25,000; BEST FRIENDS MENTORING, $10,000; COMMUNITY ACTION PARTNERSHIP, $15,000; CONSOLIDATED, $42,951; ELDER CARE, $54,000; SANFORD SPORTS COMPLEX, $500,000 E9-1-1: PAYROLL, $4,880.69; APCO INTERNATIONAL, $379; CITY OF DICKINSON, $22,863.92; LANGUAGE LINK, $41.16 General: PAYROLL, $449,705.18; ADVANCED BUSINESS METHODS, $908.13; ARAMARK, $78.97; ARMOR INTERACTIVE, $176; AVI SYSTEMS, $500; BALCO UNIFORMS, $546.67; BEST FRIENDS MENTORING PROGRAM, $15,000; BCBSND, $345.10; BOSS OFFICE PRODUCTS, $837.65; BRAUN DISTRIBUTING, $1,010.17; BRAVERA INSURANCE, $177,232; CENTURY LINK, $227.58; CHARBONNEAU CAR CENTER, $67; CITY OF DICKINSON, $23,805.55; CLEAN SWEEP VACUUM, $34.97; COMMUNITY ACTION PARTNERSHIP, $10,000; CONSOLIDATED, $70,295.32; DACOTAH PAPER, $559.40; DAVID BAUER, $300; DANEEN DRESSLER, $33.60; SUSAN LARSEN, $10.64; RICHARD, BYRON, $22.04; DENNY’S ELECTRIC, $595.58; DICKINSON AMBULANCE, $10,000; DICKINSON COUNTY SHERIFF’S OFFICE, $26; DOMESTIC VIOLENCE & RAPE CRISIS CENTER, $81,750; DUNN COUNTY TREASURER, $156.78; FLECK’S FURNITURE, $50; FORUM COMMUNICATIONS, $2,563.84; FOUR SEASONS TROPHIES, $79.99; GOOSENECK IMPLEMENT, $16.01; HERO 24/7, $828; INFORMATION TECHNOLOGY DEPT, $9,624.73; J LORAE PERFECTIONS, $3000; JAY R’S AUTOBODY, $700; KIRK ROLL, $4400; LEFTA SYSTEMS, $4120; LEXIPOL, $8,928.02; LPO CONFERENCE ACCOUNT, $565.42; MACKOFF KELLOGG LAW FIRM, $1800; MDU, $5,914.16; MENARDS, $312.07; MOCIC, $200; NAPA DICKINSON, $71.07; ND 911 ASSOC, $100; ND ASSOC OF COUNTIES, $2,974.30; ND COUNTY RECORDERS ASSOC, $200; ND PLANNING ASSOC, $55; ND STATE RADIO, $1500; ND STATE WATER COMMISSION, $4000; ND YOUTH CORRECTIONAL CENTER, $3,704.74; NDEMA, $100; NEWBY’S ACE HARDWARE, $50.98; NW TIRE, $1,635.36; PRESORT PLUS, $7,990.95; QUALITY INN, $172.80; QUALITY QUICK PRINT, $505.95; QUALITY XTERMINATORS, $370; RECORD KEEPERS, $24.50; RICHARDTON HEALTH CENTER, $10,000; RICHARDTON-TAYLOR AMBULANCE, $10,000; ROOSEVELT-CUSTER REGIONAL COUNCIL, $33,670; ROUGHRIDER ELECTRIC, $1728; RUDY’S LOCK & KEY, $12; RUNNINGS SUPPLY $321.21; SALAMANDER TECHNOLOGIES, $4560; SBM, $708.71; SWDHU, $750; STARK COUNTY FAIR ASSOC, $101,841.97; STARK COUNTY HISTORICAL SOCIETY, $38,350; STREET COP TRAINING, $249; STREICHER’S, $327.83; SUPERIOR WATER, $72; SURE SIGN, $600; T-REX CONOCO, $58; THE DICKINSON PRESS, $161.28; THE UPS STORE, $20.22; THOMSON REUTERS, $734.26; TK ELEVATOR CORP, $1,982.99; TOTAL SAFETY, $23; TRANSUNION RISK & ALTERNATIVE, $75; TYLER TECHNOLOGIES, $13,161.50; VERIZON, $2,447.07; VISA, $1,449.67; WALMART CAPITAL ONE, $39.88; WELLS FARGO VENDOR, $254.37; WEX BANK, $13,585.75; WEX HEALTHCARE, $93.50; XEROX, $150.52 Highway Distribution: PAYROLL, $164,903.42; JOB SERVICE ND, $986.48; ND SAFETY COUNCIL, $320; NDACE CONFERENCE, $900 Road & Bridge: DOT, $57,605.88; INTERSTATE ENGINEERING, $358; NORTHERN PLAINS ENGINEERING, $25,000; TOTAL CONTROL, $1500 Siren Contingency: ND ASSOC OF COUNTIES, $600; WALMART CAPITAL ONE, $199.36 Special Operations: State Reimbursement: ROUGHRIDER ELECTRIC, $429.15; WEST SHORE SERVICES, $237.50 Veteran’s Service Office: PAYROLL, $13,167.38; BRAUN DISTRIBUTING, $15.40; CONSOLIDATED, $42.84; JESSICA CLIFTON, $170.24; VERIZON, $40.03 Victim Witness: PAYROLL, $7,949.62; CONSOLIDATED, $37.03; SBM, $282.17; VERIZON, $81.98 PLEDGE OF ASSETS Richard presented the following pledge of assets with totals as of December 31, 2021: • Bravera Bank – Deposits of $45,085,254.16, Market Value of $50,597,947.00, Pledging Required of $49,318,779.58 and Pledged Amount of $50,597,947.00. • Dakota Community Bank – Deposits of $3,676,596.56, Market Value of $5,935,575.00, Pledging Required of $3,769,256.22 and Pledged Amount of $5,400,000.00. MOTION BY: Commissioner Franchuk SECONDED BY: Commissioner Messer To approve the pledge of assets as presented. DISPOSITION: Roll call: Commissioners: Franchuk – aye, Messer – aye, Marsh – aye, Zander – aye, Chairman Arthaud - aye. Motion carried. COREY LEE - SHERIFF REPORT Lee presented his December 2021 report to the Commission: • Total calls for service 1238 – up from 1020 last year • Traffic stops 198 – up from 118 last year • 57 stops in the City of Dickinson and 141 stops in the county & neighboring small towns • Public Relation visits 187 – down from 205 last year • Bar checks 8 – down from 14 last year • 8 theft-related calls – down from 93 last year • 18 calls for K-9 • 44 Agency Assists • Responded to 21 accidents: 0 pedestrians, 0 fatalities, 2 hit & run, 5 injuries, and 14 property • There were 87 arrests made. Lee introduced Deputy Stephen Byrne and canine Thor to the commission. Stark county acquired Byrne and Thor from the Belfield Police Department. AL HEISER – ROAD SUPERINTENDENT Heiser reported that all road projects, except for a few minor things, are complete. The road department is currently doing winter maintenance. Jim Kadrmas with Interstate Engineering updated the commission on the design of the 38th St SW Bridge Replacement. Engineers created a hydraulic model and will be working on inputting the bridges. Scour is a definite concern for this project. MIKE NJOS – HIGHLANDS ENGINEERING PROJECT REPORT • Bridge Replacement 45-152-24.1 on 80th Ave SW– 15 miles south & 8 miles east of Richardton (HES Project #210449) Preliminary design and the environmental clearance process have begun. The project is tentatively approved pending NDDOT/FHWA funding. A May 2022 bid date is planned. ERIC URNESS – NORTHERN PLAINS ENGINEERING PROJECT REPORT • BRO-0045(068) 30th St Bridge Replacement Northeast of Dickinson The project is complete and they are working on submitting the final records to the DOT. • BRR-0045(069) 127th Ave and 131st Ave Bridge replacements near Belfield Construction is complete except for clean-up and additional erosion control which will be done in the spring. • BRO-0045(070) 83rd Ave and 86th Ave Bridge Replacements south of Richardton The DOT has approved federal funding for these two bridges for replacement. The estimated construction cost is +/-$1,2000,00. The plans are complete and the project is scheduled for a February 11 bid opening. • BRZ-0045(072) 127th Ave and 131th Ave Bridge Replacements south of Belfield The DOT has approved funding for these projects. We have begun the project development process intending to have the projects ready for 2022 construction. The bid opening is tentatively scheduled for an April bid opening although additional archaeological work may be required. • BRO-0045(000) 131th Ave Bridge Replacement northwest of Belfield Working with the DOT to secure federal funding for this bridge replacement. Project development has begun with the goal of having the project ready for 2022 construction. • CP-45(21)01 38th St. Bridge Replacement southwest of Richardton This bridge replacement is not eligible for federal aid and will be paid for with local funds. A February 1 bid opening has been scheduled. Construction is expected in 2022. KAREN RICHARD - VOICES REDISTRICTING SYSTEM UPDATE Richard advises the legislative districts changed from 36 and 37 to 36, 37, and 39. Our original districting system is set up in Voices by addressing and was designed under townships, sections, and ranges and with the change is now set on census blocks. Every address in our county has to be touched and moved in Voices and this is a significant undertaking. The Auditor’s office does not have the time or staff available. Options were to contract out or have Emergency Management staff help. The Emergency Management staff have some time available to help. Richard is asking the commission, because it is not in the job description of the Emergency Management staff, to consider some compensation for this work. MOTION BY: Commissioner Zander SECONDED BY: Commissioner Marsh To provide $1,500.00 compensation for both Nikita Lorenzen and Jolyn Bliss for taking on this project, coming from the 2022 election budget. DISPOSITION: Roll Call: Commissioners: Zander – aye, Marsh – aye, Franchuk – aye, Messer – aye, Chairman Arthaud – aye. Motion Carried. Zander would like to stipulate that no overtime hours be warranted. Davenport states that no overtime may delay the project’s completion, as the staff also have their normal jobs to do. Zander advises that if there is an issue, she could bring it up to the commission at the February meeting KAREN RICHARD – STATE AID DISTRIBUTION Richard addressed the commission regarding how the state aid distribution is distributed. She states she contacted Morton county to see how they handle state aid and reviewed the century code to see what is required of counties with the state aid distribution. Richard presented a proposed state aid distribution she prepared based on each area’s need for 2022. She would like to see this reviewed yearly and updated as needed. MOTION BY: Commissioner Zander SECONDED BY: Commissioner Messer To adopt the State Aid Distribution payment as proposed. DISPOSITION: Roll Call: Commissioners: Zander – aye, Messer – aye, Franchuk – aye, Marsh – aye, Chairman Arthaud – aye. Motion Carried. BERNIE MARSH – BELFIELD SEWER Marsh states that according to the Dickinson Press, Belfield is having some sewer issues and they do not have the money to repair. He would like to see the county help these small cities. Arthaud responds she received an email from Mr. Prociv regarding this sewer issue and she needs to meet with him and will bring it to the February meeting. BERNIE MARSH – ATTENDANCE AT SMALL CITIES MEETINGS Marsh addressed the commission regarding the meetings of the small cities in our county and would like to see the commissioners sit in on some of those meetings. Richard states she could get a listing of all of the meetings and forward those to the commission, Lee states he has all of that information as well, as the Sheriff department attends all of those meetings. JPA BILLINGS / STARK COUNTY AND BELFIELD AMBULANCE Engelstad brought forward the Joint Powers Agreement between Billings County and Stark County regarding the Belfield Ambulance Service. Engelstad advises she met with Billings County State’s Attorney Pat Weir and they put this JPA together for the commission’s review and approval. MOTION BY: Commissioner Messer SECONDED BY: Commissioner Marsh To authorize the Chairman to execute the Joint Powers Agreement between Billings County and Stark County regarding the Belfield Ambulance Service. DISPOSITION: Roll call: Commissioners: Messer – aye, Marsh – aye, Franchuk – aye, Zander – aye, Chairman Arthaud - aye. Motion carried. SHAWNA DAVENPORT – BOWMAN RADAR SERVICE CONTRACT Davenport presented the yearly contract to renew fees for Stark County’s share of the Bowman Weather Radar, it is a $4,000.00 fee. MOTION BY: Commissioner Franchuk SECONDED BY: Commissioner Marsh To approve the Bowman Radar Service Contract. DISPOSITION: Roll call: Commissioners: Franchuk – aye, Marsh – aye, Messer – aye, Zander – aye, Chairman Arthaud - aye. Motion carried. KAREN RICHARD – 2022 BUDGET ADJUSTMENT REQUEST Richard is requesting an adjustment to a line item for an office specialist in the Auditor’s department from $0.66 to $1.00 – as the 2021 budget was based on a previous employee’s salary amount. MOTION BY: Commissioner Marsh SECONDED BY: Commissioner Franchuk To adjust that budget line item to $1.00 to keep the wage in line with the rest of the staff. DISPOSITION: Roll call: Commissioners: Marsh – aye, Franchuk – aye, Zander – aye, Messer – aye, Chairman Arthaud - aye. Motion carried. STEVE JOSEPHSON – PLANNING & ZONING Josephson presented CUP 05-21 Foremost Well Service, LLC, they plan to construct two outdoor explosive storage units on the southwest corner of the property if the request is approved. Both staff and the Planning & Zoning Board recommended approval. MOTION BY: Commissioner Franchuk SECONDED BY: Commissioner Messer To approve CUP 05-21 Foremost Well Service, LLC, for the storage of explosives associated with a wireline service on an approximately 6.04-acre property located on Lots 1 and 2, Block 1 of the County Line Industrial Park Second Addition with an address of 11103 30J Street SW. DISPOSITION: Roll call: Commissioners: Franchuk – aye, Messer – aye, Zander – aye, Marsh – aye, Chairman Arthaud - aye. Motion Carried. Josephson presented VAR 01-21 Heidi Hewitt Holm and Joshua Holm, they plan to locate a detached accessory structure in their side yard within three (3) feet of the adjacent property to the south if the request is approved. Both staff and the Planning & Zoning Board recommended approval. MOTION BY: Commissioner Franchuk SECONDED BY: Commissioner Messer To approve VAR 02-21 Heidi Hewitt Holm and Joshua Holm for a 12-foot variance to the minimum side yard building setback for an accessory structure. The property is located at 4123 111J Ave SW on Lot 4 of the Pines Subdivision and is approximately 4.62 acres. DISPOSITION: Roll call: Commissioners: Franchuk – aye, Messer – aye, Marsh – aye, Zander – aye, Chairman Arthaud - aye. Motion Carried. JOETTA PEARCY – POLICY HANDBOOK Pearcy presented the Family Medical Leave Act Policy for approval. This information is in the Employee Handbook and she put it into policy form. MOTION BY: Commissioner Zander SECONDED BY: Commissioner Messer To adopt the Family Medical Leave Act Policy as presented. DISPOSITION: Roll call: Commissioners: Zander – aye, Marsh – aye, Franchuk – aye, Messer – aye, Chairman Arthaud - aye. Motion carried. Pearcy presented the Sick Leave Donation Policy. This information is also in the Employee Handbook, and this policy expands how we administer the policy. The policy limits the use of donated leave to 480 hours in any twelve months and the receiving employee must have used up all forms of paid leave before using donated leave. MOTION BY: Commissioner Messer SECONDED BY: Commissioner Franchuk To adopt the Sick Leave Donation Policy as presented. DISPOSITION: Roll call: Commissioners: Messer – aye, Franchuk – aye, Marsh – aye, Zander – aye, Chairman Arthaud - aye. Motion carried. Pearcy presented the Systems User Policy – this policy replaces the Electronic Tools Policy. She reports there is nothing new in the policy, just a new format. MOTION BY: Commissioner Zander SECONDED BY: Commissioner Marsh To adopt the Systems User Policy as presented. DISPOSITION: Roll call: Commissioners: Zander – aye, Marsh – aye, Franchuk – aye, Messer – aye, Chairman Arthaud - aye. Motion carried. Pearcy presented a Mission, Vision, & Values statement. The department heads and elected officials worked on creating this new statement. MOTION BY: Commissioner Marsh SECONDED BY: Commissioner Franchuk To approve the Mission, Vision, & Values Statement as presented. DISPOSITION: Roll call: Commissioners: Marsh – aye, Zander – aye, Franchuk – aye, Messer – aye, Chairman Arthaud - aye. Motion carried. Davenport presented the Information Systems Services Policy, this policy explains what can be expected by employees for receiving services by our IT provider, software and hardware support, and repair and replacement. MOTION BY: Commissioner Marsh SECONDED BY: Commissioner Messer To approve the Information Systems Services Policy as presented. DISPOSITION: Roll call: Commissioners: Marsh – aye, Zander – aye, Franchuk – aye, Messer – aye, Chairman Arthaud - aye. Motion carried. Davenport presented the Information Technology Equipment and Software Replacement Policy. The policy outlines how computer systems and hardware should be updated or replaced. MOTION BY: Commissioner Marsh SECONDED BY: Commissioner Messer To approve the Information Technology Equipment and Software Replacement Policy as presented. DISPOSITION: Roll call: Commissioners: Marsh – aye, Messer – aye, Franchuk – aye, Zander – aye, Chairman Arthaud - aye. Motion carried. Davenport presented the Information Technology Equipment and Software Purchase Policy. This policy directs the proper evaluation of equipment and software, need, price, timeliness of purchase based on budget and proper records of purchase. MOTION BY: Commissioner Marsh SECONDED BY: Commissioner Messer To approve the Information Technology Equipment and Software Purchase Policy as presented. DISPOSITION: Roll call: Commissioners: Marsh – aye, Messer – aye, Franchuk – aye, Zander – aye, Chairman Arthaud - aye. Motion carried. BREAK 10:24 to 10:35 PARK BOARD 10:35 to 10:56 COUNTY COMMISSIONER PORTFOLIOS 2022 Zander states he is currently happy with his portfolio and would like to retain what he has. Arthaud states as Chair she will take over personnel and is instituting a new portfolio for the Auditor and will take on that portfolio. Marsh states he is comfortable with what he has. Franchuk asks if the Chair and personnel should be by the same person, he states Arthaud was against that a few months ago. Arthaud responds that she does believe it is alright to have the Chair also have the personnel portfolio. Messer would like to see both Franchuk and Arthaud on personnel and Arthaud responds we discussed this last year and decided one commissioner on personnel is sufficient. Arthaud states as Chair she will take on personnel alone and if she needs help from another Commissioner she will ask. Messer states he disagrees. MOTION BY: Commissioner Zander SECONDED BY: Commissioner Messer To keep the portfolio assignments that were held during the year of 2021 and move forward with the portfolios they all currently hold. Arthaud states the Chair gets to go through the portfolios and she would appreciate if she could take on personnel and Auditor. Arthaud states the last 4 years the chair handed out the portfolios. Franchuk states last year he asked everyone what they wanted for a portfolio and they were assigned that way. Messer asked who has the ultimate authority to decide, the Chair or the Commission? Arthaud would like it tabled to see who has the responsibility and how it has been handled in the past. Zander states portfolios were always something that the commissioners choose to keep or handoff. DISPOSITION: Roll call: Commissioners: Zander – aye, Marsh – aye, Messer – aye, Franchuk – aye, Chairman Arthaud - aye. Motion carried. Arthaud states said she spoke with Richard and that Richard would like a portfolio holder. Richard states she did discuss with Arthaud and a few commissioners that she would like to have a portfolio holder to discuss individual Auditor budgeting discussions and such and would prefer that it would be the Chair. Messer asked what would change if you have a portfolio holder? Richard would like one commissioner to discuss a situation (such as the employee budget line item, she previously brought to the commission in the meeting) and it is nice to be able to run something by someone, and not have to try to get ahold of all 5 commissioners. The portfolio would be for individual department needs and not the entire county’s finance needs. MOTION BY: Commissioner Marsh SECONDED BY: Commissioner Arthaud To appoint the Chair as portfolio holder for the Auditor. DISPOSITION: Roll call: Commissioners: Zander – nay, Marsh – aye, Messer – nay, Franchuk – nay, Chairman Arthaud - aye. Motion failed. BOARD APPOINTMENTS MOTION BY: Commissioner Messer SECONDED BY: Commissioner Franchuk To appoint Jason Vohs and Randy Schwartz to the County Park Board. DISPOSITION: All voted aye. Motion Carried. MOTION BY: Commissioner Messer SECONDED BY: Commissioner Marsh To appoint Mitzy Mross, Linda Steve, and Mary Urlacher to the Stark County Jobs Development Authority. DISPOSITION: All voted aye. Motion Carried. MOTION BY: Commissioner Messer SECONDED BY: Commissioner Marsh To appoint County Sheriff Corey Lee to the Western Dakota Energy Association. DISPOSITION: All voted aye. Motion Carried. Housing Authority Board currently has 2 open positions, they have been open since November and we have not received any applicants. Richard reports that she received a recommendation that we can reach out to, to see if they would be willing to fill a position. Zander states he would be willing to fill one of the board positions. MOTION BY: Commissioner Messer SECONDED BY: Commissioner Marsh To appoint Ken Zander to the Housing Authority. DISPOSITION: All voted aye. Motion Carried. ND State Fair Association Delegate currently has Kurt Froelich as the County Delegate, with his term expiring 12-31-21. Arthaud will check with Froelich to see if he is interested in being delegated this year and it will be on the February agenda. MOTION BY: Commissioner Messer SECONDED BY: Commissioner Franchuk To appoint Bernie Marsh as a ND State Fair Association Delegate. DISPOSITION: All voted aye. Motion Carried. Commissioner Messer made MOTION to adjourn, Commissioner Marsh SECONDED, Adjourned. Karen Richard, Auditor Carla Arthaud, Chairman (Feb. 9, 2022) 30101