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OFFICIAL PROCEEDINGS OF THE STARK COUNTY

OFFICIAL PROCEEDINGS OF THE STARK COUNTY COMMISSION SPECIAL MEETING MINUTES December 14, 2021 Chairman Franchuk called the special meeting of the Stark County Board of Commissioners to order at 9:00 AM. Commissioners Present: Dean Franchuk, Carla Arthaud, Bernie Marsh, Neal Messer, and Ken Zander. Department Heads Present: Auditor Karen Richard, State Attorney Amanda Engelstad, Emergency Manager Shawna Davenport, Sheriff Corey Lee, Road Superintendent Al Heiser, and County Park Director Lisa Heiser. RATIFY AGENDA MOTION BY: Commissioner Zander SECONDED BY: Commissioner Arthaud To approve the agenda as presented. DISPOSITION: All voted aye. Motion Carried. BILLINGS COUNTY/BELFIELD AMBULANCE FUNDING AND JPA Kyle Michaels, Sue Wolf, and Marcia Lamb representing Billings County and the Belfield Ambulance addressed the commission. The Belfield Ambulance is currently struggling to find volunteers and is down to 5 EMTs. The coverage area of Belfield Ambulance is approximately 20% of Stark County – 288 square miles. Asking for an agreement between Stark County and Billings County – a JPA that Stark County will continue to support the ambulance and to merge Belfield Ambulance with the Billings County Ambulance and it would be 20% of their (Billings County Ambulance) expended budget. 20% of the 2021 budget is projected to be at $168,161.94. The only agreement currently in place is that the City of Belfield and Stark County will each pay 1/3 of a paramedic salary – approximately $38,000.00. MOTION BY: Commissioner Arthaud SECONDED BY: Commissioner Marsh To approve the merger between Stark County, the Belfield Ambulance, and Billings County contingent on the JPA. DISPOSITION: Roll call: Commissioners: Arthaud – aye, Marsh – aye, Zander – aye, Messer - aye, Chairman Franchuk - aye. Motion Carried. COVID FUNDING ENTITY REQUESTS Sanford Complex – Guy Fridley and Pete Stanton were present to answer any additional questions from the commission. They are currently requesting $500,000.00. Andrew Kordonowy spoke against the funding of the DSU complex – he is not against the complex, just the way it is being run. He believes the role of the University should be to provide education and not sports. He believes the land should be transferred to the Dickinson Parks and Rec. Able – requesting $140,000 for flooring replacement. Messer states this is over and above the approximately $180,000 that we have just given. Arthaud feels we should look at giving something to this organization. Zander wishes the request was for something else other than flooring. Dickinson Town Square – Abigail Rohr was present to answer any additional questions from the commission. They are currently requesting $375,000.00. Friendship Park – Sarah Carlson was present to answer any additional questions from the commission. They are currently asking the county for $300,000.00 to reach their ultimate goal. Stark Road Department – Heiser addressed the commission requesting $36978.00 for a new Suburban that is used for the Truck Regulatory. $19,329.00 is the balance to boot and $17,469.00 is for equipment. Break 10 minute MOTION BY: Commissioner Arthaud SECONDED BY: Commissioner Zander To approve the Sanford Complex in the amount of $500,000.00 contingent on the JPA. DISCUSSION: Messer would like a summation of each commissioner regarding the projects. DISPOSITION: Commissioner Arthaud withdrew her Motion and Commissioner Zander withdrew his Second. Chairman Franchuk states he supports $500,00.00 for the Sanford Complex, a partial amount of the request to Able, Townsquare an amount keeping in mind we also have the fairgrounds to support, full support to the Friendship Park, and he has no strong feeling on the truck regulatory vehicle if that comes out of these funds or the budget. Messer states we have $782,000.00 available without next year’s ARPA funds. The truck regulatory vehicle could be addressed through the budget or the covid fund. He is in the range of $400,000.00 - $500,000.00 on the Sanford Complex, $50,000.00 - $100,000.00 for Able, and $250,000.00 - $300,000.00 for Friendship Park. For the Townsquare, he believes there are a lot of other funding mechanisms for that or could potentially look at that down the road. Arthaud states she would like to focus on $500,000.00 for the Sanford Complex, Able that is more government and they are going to make some money on that, Friendship Park she is in favor of $150,000.00 as we have fairgrounds to take care of and to save some money for the county. The truck regulatory vehicle she is unsure on that one. Marsh is in favor of $500,000.00 for the Sanford Complex, Able for $50,000.00 - $75,000.00, Friendship Park $150,000.00, and the regulatory truck is a one-time thing so he would like to see it come from the covid money. Zander states his thoughts are $500,000.00 for the Sanford Complex, Able he is unsure as it is flooring rather than services, Townsquare he believes there are other mechanisms in place for that, Friendship Park for $150,000.00 - $180,000.00 and the truck regulatory vehicle he believes we have money already in the budget for this. MOTION BY: Commissioner Arthaud SECONDED BY: Commissioner Zander To fund the Sanford Complex in the amount of $500,000.00, contingent on the JPA, coming out of ARPA funds. DISPOSITION: Roll call: Commissioners: Arthaud – aye, Zander – aye, Marsh – aye, Messer – aye, Chairman Franchuk - aye. Motion Carried. MOTION BY: Commissioner Messer SECONDED BY: Commissioner Zander To fund Friendship Park in the amount of $200,000.00 out of ARPA funds. DISPOSITION: Roll call: Commissioners: Messer – aye, Zander – aye, Marsh – aye, Arthaud - nay, Chairman Franchuk - aye. Motion Carried. MOTION BY: Commissioner Zander SECONDED BY: Commissioner Arthaud To fund Able in the amount of $25,000.00 out of ARPA funds. DISPOSITION: Roll call: Commissioners: Zander – aye, Arthaud – aye, Messer – aye, Marsh - aye, Chairman Franchuk - aye. Motion Carried. MOTION BY: Commissioner Messer SECONDED BY: Commissioner Arthaud To fund $17,469.00 for the equipment for the new regulatory vehicle out of the ARPA funds. DISCUSSION: Messer states he is funding out of the ARPA funds as it brings them fairly close to the $782,000.00 in available funds. Zander feels there is a mechanism already in place for this equipment. DISPOSITION: Roll call: Commissioners: Messer – aye, Arthaud – aye, Marsh – aye, Zander - nay, Chairman Franchuk - aye. Motion Carried. MOTION BY: Commissioner Marsh SECONDED BY: Commissioner Arthaud To pay for the truck regulatory vehicle ($19,329.00) out of Cares Act Funds. DISPOSITION: Roll call: Commissioners: Marsh – aye, Arthaud – aye, Messer – nay, Zander - nay, Chairman Franchuk - aye. Motion Carried. Arthaud believes the Dickinson Townsquare is a great project that will benefit the community, but she does not see the funds available for it, right now, with the county. Franchuk states we could take a look at it again in 2022. NEW CAPITAL PROJECTS FUND & OIL AND GAS DISTRIBUTION Richard explains the 2020 audit is complete and the 75% of appropriations came up again, she discussed with the auditors what we could do to fix this for the future. The current estimated balance of the general fund is $20,600,000.00, which includes all of the CDs, as they are short-term investments (6.5 million). To levy the amount that was approved, we need our ending balance in the general fund to be about 7.5 million dollars. She would like to move the excess of 12 million dollars into a capital project fund and have a 5-year plan on what the money is going to be used for. This takes the money out of the general fund and we are then compliant with the 75% appropriations. She believes what other cities/counties are doing is using long-term investments and then if something big comes up they will bond it or take out a loan against the long-term investment. Richard also discussed the oil and gas revenue and currently it is put into the county road and capital improvement fund. The state direction is to have the money go into the general fund first and then we can transfer the funds where we would like. Arthaud states she would like to see the 5-year plan first before a motion is made on transferring the money, once the 12 million is in the new capital fund it cannot be transferred out. Messer feels that it would be a mistake to transfer the money as we won’t be able to move it out if needed in the future. Richard states the certificate of levy needs to be turned into the state by the 30th of December and if we don’t move any money it will show that we should not have levied tax dollars and it will come up again on the state auditor’s report. Messer suggests we work hand in hand with our state auditor and legislatures to ensure the commission has the flexibility we are granted by authority, we are the financial board. Zander believes we are being penalized because we don’t carry debt, we don’t do bond issues, we don’t do special assessments and we don’t borrow money. That’s the result of good solid financial planning. Richard agrees she just wants the commission to be aware of what is going to be turned in on the certificate of levy. MOTION BY: Commissioner Messer SECONDED BY: Commissioner Zander To have all future oil and gas distribution funds be deposited in the general fund. DISPOSITION: Roll call: Commissioners: Messer – aye, Zander – aye, Marsh – aye, Arthaud – aye, Chairman Franchuk - aye. Motion Carried. DELINQUENT PROPERTY TAX – COUNTY PROCEDURE Richard addressed our current procedure regarding delinquent tax properties and how they should be handled after they are deeded to the county. She would like to meet with 1 or 2 commissioners and the state’s attorney to update our current policy. MOTION BY: Commissioner Zander SECONDED BY: Commissioner Messer To have Commissioner Messer, Chairman Franchuk, Auditor, States Attorney, and Tax Director meet to put together a policy/procedure to bring back to the commission for approval. DISPOSITION: All voted aye. Motion Carried. Commissioner Messer made MOTION to adjourn, Commissioner Arthaud SECONDED, Adjourned. ________________________ Karen Richard, Auditor ________________________ Carla Arthaud, Chairman (Feb. 9, 2022) 30933