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REGULAR MEETING DICKINSON CITY COMMISSIO

REGULAR MEETING DICKINSON CITY COMMISSION December 20, 2022 I. CALL TO ORDER President Scott Decker called the meeting to order at 4:30 PM. II. ROLL CALL Present were: President Scott Decker, Vice President John Odermann and Commissioners Jason Fridrich, Suzi Sobolik and Robert Baer Absent: None 1. PLEDGE OF ALLEGIANCE 2. ORDER OF BUSINESS MOTION BY: Suzi Sobolik SECONDED BY: John Odermann To approve the December 20, 2022 Order of Business as presented with the removal of 3A. Christmas Eve Observed. DISPOSITION: Roll call vote…Aye 5, Nay 0, Absent 0 Motion declared duly passed 2. CONSENT AGENDA MOTION BY: Robert Baer SECONDED BY: Jason Fridrich A. Approval of meeting minutes dated December 6, 2022 B. Approval of Meeting Minutes dated January 31, 2022 and April 19, 2022 C. Approval of Accounts Payable, Commerce Bank and Checkbook DISPOSITION: Roll call vote…Aye 5, Nay 0, Absent 0 Motion declared duly passed 3. ADMINISTRATION/FINANCE A. Christmas Eve Observed – December 23, 2022 Removed from Agenda B. Evolving Solutions Statement of Work IT Director Aaron Meyer presents the Evolving Solutions Statement of Work for the storage area for the City’s network. The billing is $210 dollars per hour and is estimated to be 16 hours for a total of $3,360 dollars. This would be for the instaltion and configuaration of this program. MOTION BY: Jason Fridrich SECONDED BY: Suzi Sobolik To approve the Evolving Solutions Statement of Work contract. DISPOSITION: Roll call vote…Aye 5, Nay 0, Absent 0 Motion declared duly passed C. Monthly Financial Report Accountant Robby Morey presents the monthly financial report. As of the end of November the total unassigned cash is $9,310,476. There are no major changes in the investments. The 1% sales tax is fairly significantly higher. The hospitality Tax is slightly down. Occupation is also slightly down. Oil impact is staying higher than 2021 or 2020. The general fund shows 91% collected and 81% in expenses. The utility revenue is 84% collect and 77% expended. MOTION BY: Robert Baer SECONDED BY: John Odermann To approve the monthly financial report. DISPOSITION: Roll call vote…Aye 5, Nay 0, Absent 0 Motion declared duly passed D. Vanguard Appraisal Service Contract Renewal City Assessor Joe Hirschfeld presents the Vanguard Appraisal Service contract which was reviewed by the City Attorney. Assessor Hirschfeld states that if there are issues with Vanguard the City of Dickinson would be able to file in ND court. Vanguard also picked up an additional program that the city had for no additional cost. Assessor Hirschfield states this addition would save the city about $6,000 per month. MOTION BY: Jason Fridrich SECONDED BY: Suzi Sobolik To approve Vanguard Appraisal Service Contract. DISPOSITION: Roll call vote…Aye 5, Nay 0, Absent 0 Motion declared duly passed E. Job Descriptions 1. Assessing Office Assistant HR Coordinator Shelly Nameniuk presents the Assessing Office Assistant job description. She states this person would support the staff with receptionist duties. They would organize files, meetings, agendas and other dugites. This would help out the assessing staff and they would be a bit more productive and concentrate more on assessing duties. 2. Senior Communications HR Coordinator Shelly Nameniuk presents the Senior Communications job description. She states this would be an achievable position to help those staff who have been here for a while and gone the extra mile with training and education. She states this position would have specific requirements prior to becoming a Senior Communications person. 3. Senior Communication Specialist Reclassification Form HR Coordinator Shelly Nameniuk presents the Senior Communication Specialist Reclassification Form. These requirements are as outlined in the job description. Commissioner John Odermann states the Senior Communication Specialist are those individuals in events like the city had last week, the last snow storm this spring as they get the individuals to where they need to be. These individuals are invaluable to make sure the community is able to run especially from an emergency management standpoint. MOTION BY: John Odermann SECONDED BY: Robert Baer To approve the Assessing Office Assistant, Senior Communications and the Senior Communication Specialist Reclassification Form. DISPOSITION: Roll call vote…Aye 5, Nay 0, Absent 0 Motion declared duly passed F. Reports: 1. Monthly HR Report HR Coordinator Shelly Nameniuk updates the commission on the Library Director position which has been filled, Planner position opening has been extended, Executive Assistant to Engineering has been filled, several Communication Specialist positions are open, 4 Police Officer positions are open, and Chief of Police position is open and will close on 1/3/2023. Coordinator Nameniuk states the city is getting a number of applications. This will be quite an extensive interview process. Three Firefighter positions that were open for 2023 have been filled. Jared Rhode has gotten to be a Fire Captain. There are several positions open in Public Works. There was one promotion of Eric Brunner whom took on the Senior Street Operator. 4. PUBLIC SAFETY A. Fire Department 1. Chapter 13 Amendment Assistant Fire Chief Mark Selle presents minor revisions to Chapter 13. These revisions would adopt the 2021 International Fire Code. He states the adoption of this new code would better represent the community. He states this is the second reading with no changes from the first reading. MOTION BY: Robert Baer SECONDED BY: Suzi Sobolik To approve second reading and final passage of Ordinance No. 1766. ORDINANCE NO. 1766 AN ORDINANCE AMENDING AND RE-ENACTING ARTICLE 13.ED AND ARTICLE 13.08 OF THE MUNICIPAL CODE OF THE CITY OF DICKINSON, NORTH DAKOTA, RELATING TO INTERNATIONAL FIRE CODE DISPOSITION: Roll call vote…Aye 5, Nay 0, Absent 0 Motion declared duly passed B. Police Department Reports: 1. Monthly Report Interim Police Chief Joe Cianni updates the Commission on the monthly Police Department report. Chief Cianni states there were 1,940 calls for service for the month which is down from last month. There were 310 traffic stops which are up for November with 138 citations and 183 warnings. There were 90 total accidents with 7 injuries, 1 pedestrian and 19 hit and run. Chief Cianni states the arrests were slightly down for the month with 2 felonies and 93 misdemeanors. He states that Fentanyl has been an issue was it has been laced in meth. This is causing many unexpected overdoses as people using meth do not know it is laced with fentanyl. In November there were 79 behavioral health related calls which is slightly lower. Cianni discusses training, records, dispatch, and animal control along with the SRO offices. He does state the Police Department had their annual food drive and they were able to deliver 18 full meals to the community. Chief Cianni would like to thank Attorney Wenko along with her office and the community for their contribution. Interim Police Chief Cianni thanks Farm Credit Services for donating $5,000 and Oneok of their donation of $10,000. He does thank the Veterans that are Police Officers for the City of Dickinson. He states No Shave November raised $440. 5. COMMUNITY DEVELOPMENT SERVICES A. Engineering 1. Rezone Request – Parks and Rec- Game and Fish City/County Planner Steven Josephson presents a request for a second reading from the US Bureau of Reclamation to rezone 11.71 acres of property from Ag to Public. He states there were no comments from the public. MOTION BY: Suzi Sobolik SECONDED BY: John Odermann To approve second reading and final passage of Ordinance No. 1765. ORDINANCE NO. 1765 AN ORDINANCE AMENDING THE DISTRICT ZONING MAP FOR REZONING AND RECLASSIFYING DESIGNATED LOTS, BLOCKS OR TRACTS OF LAND WITHIN THE ZONING JURISDICTION OF THE CITY OF DICKINSON, NORTH DAKOTA. DISPOSITION: Roll call vote…Aye 5, Nay 0, Absent 0 Motion declared duly passed B. Planning Reports: 1. None C. Building/Code Enforcement Reports: 1. None 6. PUBLIC WORKS A. 1. Nova Fire Contract for Sprinkler System – Baler Building 2. Nova Fire Contract for Sprinkler System – City Hall 3. Nova Fire Contract for Sprinkler System – Dickinson Public Safety Center 4. Nova Fire Contract for Sprinkler System – Public Works Building 5. Nova Fire Contract for Sprinkler System – Public Transit Solid Waste Recycling Manager Aaron Praus presents Nova contracts for the following buildings: Baler Building; City Hall; Dickinson Public Center, Public Works Building and Public Transit. He states the baler building increased $20; PSC increased $20; Public Works is a new contract and is $845 dollars and Public transit had a $20 dollar increase. Commissioner John Odermann questions why the city does not have a threshold that city staff would be empowered to enter into a contract. City Administrator Dustin Dassinger states all contracts are brought before the Commission. President Scott Decker states that possibly could put these sort of contracts under consent. The contracts are presented for public to be informed. MOTION BY: John Odermann SECONDED BY: Robert Baer 1. Nova Fire Contract for Sprinkler System – Baler Building 2. Nova Fire Contract for Sprinkler System – City Hall 3. Nova Fire Contract for Sprinkler System – Dickinson Public Safety Center 4. Nova Fire Contract for Sprinkler System – Public Works Building 5. Nova Fire Contract for Sprinkler System – Public Transit DISPOSITION: Roll call vote…Aye 5, Nay 0, Absent 0 Motion declared duly passed 9. PUBLIC HEARING AND PUBLIC COMMENTS NOT ON AGENDA – 5:00 P.M. A. Parks and Rec Annual Report Executive Director Ben Rae thanks the City Commissioners for allowing him to present this annual report. He also thanks the city for their continued support of the Rec Center. Mr. Rae states that highest membership was in February, 2020 before Covid. He states it is now trending upward. He states in the revenue from membership is $1.63 million. The expenses have been the toughest challenges as utilities are up about 13% and the maintenance is also up. Revenue has increased more quickly than expenses so deficit is continuing to come down. He does appreciate the City’s commitment and partnership of the city in getting the projects done. The average of taxes per person pays is $86.31 and that equates to $7 per month for taxes towards recreation. He states this is significantly low. The district is always looking to be fiscally conservative. Commissioner Robert Baer asks about an Olympic sized pool. Commissioner Baer states the teams are growing larger and larger and do not have a proper sized pool to swim in. The closest pool for this is Williston. Hopefully this will be a project in the future for an Olympic sized pool. Mr. Ben Rae states that this is the first request he has had for an Olympic sized pool but he is open to the option. B. Public Comments not on Agenda None 10. COMMISSION President Scott Decker would like to recognize 4 individuals along with 4 businesses that stepped up during the storm and fed 145 truckers. He states John Betlaf and his family individually delivered meals to truck drivers. He is asking the public for information on those that fed the Walmart parking lot truckers. He would also like to recognize those individuals. President Decker would like to recognize these individuals at the January 3, 2023 meeting. He states this really shows what kind of community the City of Dickinson does have and that citizens stepped up and the truckers were very appreciative. President Decker would like to commend City staff on their performance during the storm. He has heard nothing but praise and how emergency and protective services worked. Kudos to those staff members that keep the city operating and a safe place. Commissioner John Odermann is wondering how the Public Work staff is doing. Public Works Director Gary Zuroff states that right now staff is good. He state as HR had reported Pubic Works is down 6 individuals in the Street Department. He states it is pretty earlier in the winter and staff is putting in a lot of hours. Right now all staff is ready to go but he is concerned about the attitude if more storms come along He states appreciation does go a long way with the staff and having a positive from the Commission would be a great help. ADJOURNMENT MOTION BY: Robert Baer SECONDED BY: Suzi Sobolik Adjournment of the meeting 5:30 P.M. DISPOSITION: Roll call vote… Aye 5, Nay 0, Absent 0 Motion declared duly passed. OFFICIAL MINUTES PREPARED BY: Rita Binstock, Assistant to City Administrator APPROVED BY: Dustin Dassinger, Interim City Administrator Scott Decker, President Board of City Commissioners Date: January 3, 2023 ADVANTAGE CREDIT BUREAU $325.00 ALEX AIR APPARATUS INC $385.01 ALLSTATE PETERBILT OF DICKINSON $2,207.57 APEX $21,556.38 ARAMARK UNIFORM & CAREER APPAREL GROUP, INC $941.55 AUTO VALUE, APH STORE $96.25 B & K ELECTRIC $140.00 BAKER & TAYLOR CO (GA) $1,368.09 BALCO UNIFORM - POLICE ACCOUNT $3,789.00 BECKER, DANA $888.05 BEK CONSULTING $5,623.50 BERGER ELECTRIC INC $152.00 BIG HORN TIRE, INC $2,465.10 BORDER STATES ELECTRIC SUPPLY $177.87 BOSS OFFICE PRODUCTS $13,776.97 BRAUN DISTRIBUTING $81.65 BRAVERA INSURANCE $497.00 BROWN, DAN $276.50 BURESH, KAREN $241.95 BUTLER MACHINERY CO $1,458.06 CANTALOUPE, INC. $18.00 CARQUEST AUTO PARTS STORES $1,481.54 CENGAGE LEARNING $98.21 CENTRAL MECHANICAL INC $24,172.04 CHARBONNEAU CAR CENTER $242.72 COLDSPRING $753.37 CONSOLIDATED COMM CORP $5,036.57 CORE & MAIN LP $428.49 COVENANT LEGAL GROUP $1,825.00 CUMMINS SALES AND SERVICE $6,503.00 DAKOTA SIGNWERKS $8.00 DECKER VAL $200.00 DEM-CON COMPANIES, LLC $825.70 DEPT of HEALTH and HUMAN SERVICES $284.48 DIAMOND TRUCK EQUIPMENT $1,152.75 DICKINSON TIRE INC $34.00 DONS FILTER & FURNACES UNLIMITED $1,182.06 EAST END AUTO (CITY ACCT) $577.50 EAST END AUTO (POLICE) $400.00 ELDER CARE $17,083.34 ELECTRIC PUMP $8,294.30 ELECTRIC SALES & SERVICE INC $222.45 ETSYSTEMS, INC $137.83 FERGUSON WATERWORKS #2516 $41,251.53 FINDAWAY WORLD, LLC $754.95 FLEETMIND SOLUTIONS INC. $1,015.00 FORCE AMERICA DISTRIBUTING LLC $1,458.79 FORUM COMMUNICATIONS CO. $131.94 FRONTIER PRECISION $971.00 GENERAL STEEL & SUPPLY $100.30 GOOSENECK IMPLEMENT $607.21 GRAND FORKS FIRE EQUIPMENT $4,320.00 GT ARCHITECTURE $4,000.00 HACH COMPANY $437.02 HAUGEN RICHARD $100.00 HAYNES, MELBYE LAW OFFICE PLLC $3,905.00 HC3 $2,254.07 HEART RIVER VOICE $140.00 HIGHLANDS ENGINEERING & SURVEYING PLLC $4,495.75 HOUSTON ENGINEERING INC $11,777.25 INFORMATION TECHNOLOGY DEPT $687.75 INNOVATIVE OFFICE SOLUTIONS LLC $56.22 JEROMES DISTRIBUTING INC $86.75 JLG ARCHITECTS $13,044.92 JOHANSEN AARON $140.00 JUST-IN GLASS $50.00 KOLLING & KOLLING INC $13,770.00 L-TRON CORPORATION $205.00 LAWSON PRODUCTS INC $289.21 LINDE GAS & EQUIPMENT INC $280.15 LOGO MAGIC INC $717.00 MAC’S HARDWARE $124.95 MACKOFF KELLOGG LAW FIRM $23,500.00 MENARDS $1,290.29 MESSER, WENDY $4.38 MIDCONTINENT COMMUNICATIONS $295.17 MIDDLETON, WILLIAM L $95.50 MIDWEST DOORS INC $55.32 MIDWEST TAPE $266.89 MINNESOTA VALLEY TESTING LAB INC $2,214.88 MONTANA-DAKOTA UTILITY $29,057.67 MORTON SALT, INC. $14,452.78 ND COMMUNITY CORRECTIONS ASSOC $200.00 ND DEPT OF ENVIROMENTAL QUALITY $503.16 ND DEPT OF TRANSPORTATION-BISMARCK $162,655.45 ND ONE CALL INC $130.75 ND POST BOARD $45.00 ND SAFETY COUNCIL $1,860.00 ND WATER & POLLUTION CONTROL CONF $375.00 NDACO RESOURCES GROUP INC $50.00 NELSON INTERNATIONAL $1,029.56 NEWBY’S ACE HARDWARE $178.79 NEWMAN SIGNS INC $157.93 NORTHWEST TIRE INC $383.10 NSC MINERALS $10,905.50 OLYMPIC SALES INC $67.89 PARADISE DRY CLEANERS, LLC $51.48 POWERPLAN OIB $1,008.68 PRAIRIE AUTO PARTS INC $213.01 PRECISE FLEET MANAGEMENT $690.00 PRINCIPAL INSURANCE COMPANY $14,713.28 PRO-TECH SPECIALTY’S LLC $30.00 PROLIGHT $5,076.17 PUMP SYSTEMS LLC $20.38 QUALITY QUICK PRINT INC $60.95 RADISSON HOTEL BISMARCK $86.40 RED ROCK FORD OF DICKINSON $296.66 ROUGHRIDER ELECTRIC COOPERATIVE $28,759.09 RUNNINGS SUPPLY INC $1,087.73 SAFETY-KLEEN $291.57 SAHRA $50.00 SANFORD HEALTH OCCUPATIONAL MEDICINE DIVISION $3,209.00 SCHLABSZ DOROTHY $256.45 SCHOLASTIC BOOK FAIRS INC $715.82 SCHWAB MIKE $120.00 SOUTHWEST GRAIN(BULK) $36,336.65 SOUTHWEST WATER AUTHORITY $502.72 SPEE DEE DELIVERY SERVICE, INC $69.21 STARK COUNTY AUDITOR $3,682.05 STARK DEVELOPMENT CORP $62,500.00 SW DISTRICT HEALTH UNIT/ WATER SAMPLES $300.00 SW VICTIM WITNESS PROGRAM $475.00 SWANSTON EQUIPMENT $112.12 SWMC-LEC BLDG MTNCE FD $11,220.06 SWMCC-PRISONER HOUSING $5,854.16 TENNANT $679.06 TERRY’S WATERWORKS LLC $2,565.00 TOTAL SAFETY US INC $118.63 TRACKER MANAGEMENT $2,745.23 TRANSUNION RISK AND ALTERNATIVE $177.60 VAL’S SANITATION $480.00 WEST DAKOTA OIL INC $12,136.60 WEST PLAINS INC $188.65 WESTLIE TRUCK CENTER OF DICKINSON $79.82 WEX HEALTH INC $876.55 WINN CONSTRUCTION INC $4,040.00 ZENT, JAN $411.08 DICKINSON CONVENTION BUREAU $31,133.77 DICKINSON PARKS & REC $28,122.98 DICKINSON TR AIRPORT $945.20 MOUNTAIN-PLAINS YOUTH SERVICES COALITION $38,743.46 VERIZON WIRELESS $4,965.17 (Jan 4, 2023) 140792